BBSI Office Inspection_V3

• BBSI Office location
  Address

• Conducted on

  Date

• Inspected by

• Reminder for branch: No PII or PHI is to be stored on the computer desktop. PII and PHI files should all be stored on network drives

• Any item with a negative response must have a corresponding note describing actions taken or explaining why mitigation is impractical.

Housekeeping

• Aisles, passageways clear, properly illuminated?

  Yes

  No

  N/A

• Proper and safe storage of materials?

  Yes

  No

  N/A

• Exits adequate, properly marked, free of obstruction, well lit, visible?

  Yes

  No

  N/A

• Restrooms clean and stocked?

  Yes

  No

  N/A

• Doors are to remain locked at all times

  Yes

  No

  N/A

• Sign-in sheet used to log who accesses the equipment room.

  Yes

  No

  N/A

• Key/keyfob access monitored for restricted access

  Yes

  No

  N/A

• Personal Identifiable Information (PII) and Personal Health Information (PHI)– Hardcopies of PII and PHI are to be safeguarded at all times. Workstations should not be left unattended if PII or PHI is out in the open. Use the five foot rule (explained on the Micro Audit document)

  Yes

  No

  N/A

• Personal workspace shred boxes should be emptied daily into the secure shred bin

  Yes

  No

  N/A

• Check stock and pay card inventory should be secured at all times

  Yes

  No

  N/A

Office equipment

• File cabinets - one drawer used at a time?

  Yes

  No

  N/A

• File cabinets closed completely when not in use?

  Yes

  No

  N/A

• Equipment in good working condition?

  Yes

  No

  N/A

• Prohibition of space heaters?

  Yes

  No

  N/A

• Workstations should not be left unattended if PII or PHI is out in the open. Use the five foot rule (explained on the Micro Audit document)

  Yes

  No

  N/A

First aid, work practices, fire protection, and safety committee

• First aid kits adequate and maintained?

  Yes

  No

  N/A

• Bulletin boards/posting areas contain required postings and information?

  Yes

  No

  N/A

• Safety rules enforced (no horseplay, no smoking, etc.)?

  Yes

  No

  N/A

• Fire Extinguishers maintained properly?

  Yes

  No

  N/A

• Evacuation and emergency plan posted?

  Yes

  No

  N/A

• Safety committee meeting Monthly or Quarterly?

  Monthly

  Quarterly

  None

• Meeting Minutes up to date?

  Yes

  No

  N/A

Additional

• Additional Safety observation:

  YES

  NO

• Observation:

Confirmation

• This assessment was conducted based on present conditions with the intent of confirming stated actions are administered and identifying additional hazards to be corrected. This nor any other assessment can capture the full extent of hazards in the workplace and is no substitute for an individuals situational awareness. I attest that each item was assessed to the best of my ability and all contents are accurate based on available information.

• RMC - Designated Inspector

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