QF50 - Approved Supplier Audit

• Company Name

• Company Address

• Branch Office Name

• Supplier Audit Conducted on

  Date

• Lead Auditor

• Assisted by

• Name of Auditee

• Email Address of Auditee

• Telephone Number of Auditee

• Number of Employees

• Has the supplier been previously approved by our company?

  Yes

  No

  N/A

• Last Audit Date

  Date

• Evidence of previous Audit (Documents) Available?

  Yes

  No

  N/A

• How many non-conformances were identified during the last audit?

• have all of the identified non-conformances from the last audit been actioned and closed out

  Yes

  No

  N/A

Management Structure

• Does the company have any external advice regarding employment law?

  Yes

  No

  N/A

• Where do you receive your Employment Law Advice currently?

• How do you keep up the company up to date with current employment law

• Does the company have a documented organisation chart?

  Yes

  No

  N/A

Insurance

• Do you have adequate insurance levels in place

  Yes

  No

  N/A

• Is the Supplier Accredited to ISO9001 Quality Management Systems

  Yes

  No

  N/A

• Date of Certificate Expiry

  Date

• Awarding Body

• Is the quality system documented, controlled and maintained to clearly describe current practice?

  Yes

  No

  N/A

• Do quality reports, trend charts and data analysis identify areas of opportunity and are used by management on a routine basis?

  Yes

  No

  N/A

• Are quality-performance targets clearly defined, included in the business plan and monitored for improvements?

  Yes

  No

  N/A

• Does executive management participate in periodic quality system reviews that address quality related feedback from customers and internal quality metrics?

  Yes

  No

  N/A

• Are preventive actions taken based on the analysis of significant business trends, design reviews, customer satisfaction surveys or other meaningful inputs?

  Yes

  No

  N/A

• Is there a formal approach used to actively pursue cost containment and other continual improvement activities throughout the organisation?

  Yes

  No

  N/A

• Is a corrective action system in place that provides root cause analysis and takes timely and effective action to prevent recurrence?

  Yes

  No

  N/A

• Does the corrective action system cover customer, internal and supplier issues?

  Yes

  No

  N/A

• What are your current arrangements for quality management

• What due diligence do you carry out on suppliers you currently use

• Is the supplier accredited to ISO45001 Health and Safety Management System?

  Yes

  No

  N/A

• Date of Certificate Expiry

  Date

• Awarding Body

• How do you manage your companies responsibility under the Health and safety at Work Act 1974

• Does the Company have a Health and Safety Policy

  Yes

  No

  N/A

• Your company will need to demonstrate your commitment to upholding a minimum standard of health and safety best practice, this may include the creation of a health and safety policy, procedures and arrangements. are you willing to comply with this request?

  Compliant

  Non-Compliant

  N/A

• How do you share the health and safety policy with you employees

• Does your company have access to external Health and Safety Advise?

  Compliant

  Non-Compliant

  N/A

• How do you ensure the workplace safety of your employees, complies with The Health and Safety at Work Act 1974

• Do you have suitable and sufficient risk assessments in place for hazards presented work your employees carry out.

• Is there evidence of a positive safety culture lead from the top

  Yes

  No

  N/A

• Can the company provide evidence of ongoing commitment to training and development for its employees.

• Is the Supplier Accredited to ISO14001 Environmental Management Systems

  Yes

  No

  N/A

• Upload Certificate

  Media

• Date of Certificate Expiry

  Date

• Awarding Body

Environmental Management Systems

Management Policy

• Are the environmental responsibilities of the Chief Executive and Executive Members of your company reasonably clear?

  Yes

  No

  N/A

• Is a company Environmental Policy posted in an obvious place? Is there evident that this is endorsed by the site management (by signature, or by specific site policy)?

  Yes

  No

  N/A

• Does your company have a systematic and documented process by which it identifies and responds to the current environmental policy of the government including its laws, regulations, guidelines etc?

  Yes

  No

  N/A

Management Issues

• How has your company established a systematic and documented process describing the methods to identify, monitor and evaluate environmental aspects of your company’s activities, products or services?

• Have targets been set for environmental objectives?

• Has your company established Key Performance Indicators (KPIs) to demonstrate progress against environmental objectives and targets?

• How does your company communicate with key stakeholders in regard to significant environmental aspects and is this process documented?

• How do you manage your companies responsibly under the Environment Act 2021

General - Site walk around

• Are areas free from waste build up

  Yes

  No

  N/A

• Are work areas free from oils and tars accumulated on the floors and walkways

  Yes

  No

  N/A

• Is the site well organised and maintained in good condition

  Yes

  No

  N/A

• Is there evidence of good environmental practices with regards to waste management

  Yes

  No

  N/A

Air Emissions

• How do you control air emissions from your work site

• Do you regularly take air quality readings

  Yes

  No

  N/A

• What was the date of the last sample

  Date

• Upload evidence of sampling

  Media

Water Discharges

• What process do you have in place to control water discharges

• Are all discharges I.E. rain water drains free from obvious contaminations such as oil residues

  Yes

  No

  N/A

Hazardous Chemical Storage

• Are hazardous chemicals stored in a purpose built storage unit with suitable and sufficient bonding to catch any spillages.

  Yes

  No

  N/A

• Is COSHH risk assessment and MSDS available at the point of storage for hazardous chemicals

  Yes

  No

  N/A

• Are suitable and sufficient spill kits available close to the hazardous chemicals storage

  Yes

  No

  N/A

• Is and up to date inventory of hazardous chemicals kept on site

  Yes

  No

  N/A

Emergency Planning

• Are emergency actions clearly posted in all areas with relevant telephone contact numbers

  Yes

  No

  N/A

• Are site emergency procedures regularly revied and exercised

  Yes

  No

  N/A

• Yes

  No

  N/A

Waste Management

• Do you hold a waste carriers licence from the local authority

  Yes

  No

  N/A

• How do you manage the removal of waste from your site

• Yes

  No

  N/A

Your Employees

• Describe your current recruitment and induction process for employees

• How do you deem an employee as competent for the relevant role?

• Do you have a documented recorded of training and competency

  Yes

  No

  N/A

• Do you hold annual personal development appraisals with your employees?

  Yes

  No

  N/A

Personnel you Supply

• Do you supply Staff labour

  Yes

  No

  N/A

• How do you ensure the staff you are providing are qualified to carry our the role?

• Do you currently hold RISQS Accreditation

  Select

• RISQS Certificate Expiry Date

  Date

• What arrangements do you have in place to ensure you are in possession of the current Network Rail standards

• How do you ensure the control of relevant documents and standards

• How do you review and ensure rail standards are implemented

• How do you communicate the current standards across your business?

• Does the company have a Ethics Policy in place?

  Yes

  No

  N/A

• how do you ensure your employees are treated under fair processes?

• Do you have a documented business continuity plan

  Yes

  No

  N/A

• Is your business compliant with the General Data Protection Regulations 2018

  Yes

  No

  N/A

• Do you have a GDPR Policy?

  Yes

  No

  N/A

• Do you currently hold ISO27001 accreditation

  Yes

  No

  N/A

• What do you have in place to manage data protection?

• How does your business ensure that all personal data is held securely?

• How does your business prevent unauthorised access to data?

• Auditee Signature

  Sign

• Lead Auditor Signature

  Sign

• Follow up Required?

  Yes

  No

  N/A

• Schedule Appointment

  Date