Title Page
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Company Name
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Company Address
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Branch Office Name
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Supplier Audit Conducted on
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Lead Auditor
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Assisted by
Supplier Details
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Name of Auditee
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Email Address of Auditee
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Telephone Number of Auditee
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Number of Employees
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Has the supplier been previously approved by our company?
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Last Audit Date
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Evidence of previous Audit (Documents) Available?
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How many non-conformances were identified during the last audit?
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have all of the identified non-conformances from the last audit been actioned and closed out
Management Structure
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Does the company have any external advice regarding employment law?
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Where do you receive your Employment Law Advice currently?
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How do you keep up the company up to date with current employment law
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Does the company have a documented organisation chart?
Insurance
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Do you have adequate insurance levels in place
ISO 9001 Quality Management Systems
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Is the Supplier Accredited to ISO9001 Quality Management Systems
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Date of Certificate Expiry
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Awarding Body
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Is the quality system documented, controlled and maintained to clearly describe current practice?
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Do quality reports, trend charts and data analysis identify areas of opportunity and are used by management on a routine basis?
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Are quality-performance targets clearly defined, included in the business plan and monitored for improvements?
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Does executive management participate in periodic quality system reviews that address quality related feedback from customers and internal quality metrics?
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Are preventive actions taken based on the analysis of significant business trends, design reviews, customer satisfaction surveys or other meaningful inputs?
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Is there a formal approach used to actively pursue cost containment and other continual improvement activities throughout the organisation?
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Is a corrective action system in place that provides root cause analysis and takes timely and effective action to prevent recurrence?
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Does the corrective action system cover customer, internal and supplier issues?
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What are your current arrangements for quality management
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What due diligence do you carry out on suppliers you currently use
ISO 45001 Health and Safety Management
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Is the supplier accredited to ISO45001 Health and Safety Management System?
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Date of Certificate Expiry
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Awarding Body
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How do you manage your companies responsibility under the Health and safety at Work Act 1974
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Does the Company have a Health and Safety Policy
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Your company will need to demonstrate your commitment to upholding a minimum standard of health and safety best practice, this may include the creation of a health and safety policy, procedures and arrangements. are you willing to comply with this request?
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How do you share the health and safety policy with you employees
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Does your company have access to external Health and Safety Advise?
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How do you ensure the workplace safety of your employees, complies with The Health and Safety at Work Act 1974
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Do you have suitable and sufficient risk assessments in place for hazards presented work your employees carry out.
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Is there evidence of a positive safety culture lead from the top
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Can the company provide evidence of ongoing commitment to training and development for its employees.
ISO 14001 Environmental Management Systems
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Is the Supplier Accredited to ISO14001 Environmental Management Systems
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Upload Certificate
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Date of Certificate Expiry
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Awarding Body
Environmental Management Systems
Management Policy
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Are the environmental responsibilities of the Chief Executive and Executive Members of your company reasonably clear?
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Is a company Environmental Policy posted in an obvious place? Is there evident that this is endorsed by the site management (by signature, or by specific site policy)?
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Does your company have a systematic and documented process by which it identifies and responds to the current environmental policy of the government including its laws, regulations, guidelines etc?
Management Issues
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How has your company established a systematic and documented process describing the methods to identify, monitor and evaluate environmental aspects of your company’s activities, products or services?
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Have targets been set for environmental objectives?
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Has your company established Key Performance Indicators (KPIs) to demonstrate progress against environmental objectives and targets?
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How does your company communicate with key stakeholders in regard to significant environmental aspects and is this process documented?
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How do you manage your companies responsibly under the Environment Act 2021
General - Site walk around
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Are areas free from waste build up
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Are work areas free from oils and tars accumulated on the floors and walkways
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Is the site well organised and maintained in good condition
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Is there evidence of good environmental practices with regards to waste management
Air Emissions
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How do you control air emissions from your work site
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Do you regularly take air quality readings
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What was the date of the last sample
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Upload evidence of sampling
Water Discharges
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What process do you have in place to control water discharges
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Are all discharges I.E. rain water drains free from obvious contaminations such as oil residues
Hazardous Chemical Storage
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Are hazardous chemicals stored in a purpose built storage unit with suitable and sufficient bonding to catch any spillages.
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Is COSHH risk assessment and MSDS available at the point of storage for hazardous chemicals
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Are suitable and sufficient spill kits available close to the hazardous chemicals storage
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Is and up to date inventory of hazardous chemicals kept on site
Emergency Planning
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Are emergency actions clearly posted in all areas with relevant telephone contact numbers
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Are site emergency procedures regularly revied and exercised
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Waste Management
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Do you hold a waste carriers licence from the local authority
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How do you manage the removal of waste from your site
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Training and Competence
Your Employees
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Describe your current recruitment and induction process for employees
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How do you deem an employee as competent for the relevant role?
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Do you have a documented recorded of training and competency
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Do you hold annual personal development appraisals with your employees?
Personnel you Supply
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Do you supply Staff labour
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How do you ensure the staff you are providing are qualified to carry our the role?
Rail Compliance
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Do you currently hold RISQS Accreditation
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RISQS Certificate Expiry Date
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What arrangements do you have in place to ensure you are in possession of the current Network Rail standards
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How do you ensure the control of relevant documents and standards
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How do you review and ensure rail standards are implemented
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How do you communicate the current standards across your business?
Ethics
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Does the company have a Ethics Policy in place?
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how do you ensure your employees are treated under fair processes?
Business Continuity
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Do you have a documented business continuity plan
GDPR and Data Protection
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Is your business compliant with the General Data Protection Regulations 2018
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Do you have a GDPR Policy?
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Do you currently hold ISO27001 accreditation
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What do you have in place to manage data protection?
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How does your business ensure that all personal data is held securely?
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How does your business prevent unauthorised access to data?
Audit Completion
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Auditee Signature
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Lead Auditor Signature
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Follow up Required?
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Schedule Appointment