Quarterly Building Inspection

Title Page

Site conducted
Conducted on
Please select and move forward
Prepared by
Location
VUE Work Order Number

Quarterly Building Inspection

Building Exterior

Assess general condition of the site, look for a well maintained exterior, with no safety hazards. Pick up any stray litter/debris. Did you find any deficiencies?
Create an Action Item and Self generate Work Orders for any deficiencies that you find, and escalate to property manager any items/issues that are out of scope. Provide detailed notes on all actions taken.
Inspect sidewalk and surface parking area for defects, snow pile issues, damage, patch potholes (cold patch), and re‐pin parking blocks, as needed. Did you find any deficiencies?
Create an Action Item and Self generate work orders to repair any deficiencies and escalate issues out of scope to property manager. Provide detailed notes, photos of actions taken.
Does dumpster lock operate properly?
Create an Action Item and Self generate Work Order, and replace lock. Provide detailed notes on actions taken.
Is the dumpster area clean?
Create an Action Item and Self generate Work Order, and replace lock. Provide detailed notes on actions taken.
Are shrubs, trees, planting beds, and lawn appear well maintained and manicured?
Create and Action Item and Provide detailed notes of any obvious defects, and send photos to property manager.
Does overall building exterior appear in good condition, clean and well maintained?
Create an action item and Self generate works orders and repair deficiencies. Escalate any out of scope deficiencies to property manager. Provide detailed notes on action taken.
Are there any exterior ceiling tiles that are damaged, stained or missing?
Create an action item and Self generate work order and replace any exterior ceiling tiles that are damaged, missing or stained.Escalate to property manager any items that are out of scope. Provide detailed notes on actions taken.
Is there a Flag Pole at this location?
Check operation of flag pole. Is flag pole operating correctly?
Create an Action item and self generate work orders and repair any deficiencies and escalate to property manager any items that are out of scope provide detailed notes on all action taken.
is the flag torn, weathered or need of replacing?
Create an Action item and self generate work orders and repair any deficiencies and escalate to property manager any items that are out of scope provide detailed notes on all action taken.
Are Storm drains clear of debris and free of blockages?
Create an Action item and Self generate work orders and repair any deficiencies found and escalate to property manager any items that are out of scope provide detailed notes on all actions taken.
Does the site drain properly (water away from buildings and to storm drains).
Create an Action item and Self generate work orders and repair any deficiencies and escalate to property manager any items that are out of scope. provide detailed notes on actions taken.
Are all signs, (directional and instructional), operational, have proper height clearance, well maintained, and meet PNC standards?
Create an Action Item and Self generate work orders and repair or replace, any signage with deficiencies. Escalate any out of scope items to property manager. Provide detailed notes on actions taken.
Are all gutters and downspouts clear of leaves and debris?
Create an Action Item and Clear leaves and debris where safe to do so. Escalate any unsafe or out of scope conditions to the property manager. Provide detailed notes on actions taken.
Does this site have any flat roofs?
Clear leaves and debris from roof drains, are roof drain guards present and serviceable?
Create an Action and Self generate work order to replace guards. Escalate to property manager any out of scope items. Provide detailed notes on actions taken.
What is the current condition of the roofing system?
Create an Action item and Self generate work orders and notify property manager to the poor condition of the roofing system provide detailed notes on actions taken.
Are all exterior electrical outlets and covers, functional and waterproof?
Create an Action item and Self generate work orders and repair any deficiencies and escalate to property manager any items that are out of scope. provide detailed notes on actions taken.
Are all outside water fixtures operational, nonleaking, secure, and waterproof?
Create an Action item and Self generate work orders and repair any deficiencies and escalate to property manager any items that are out of scope. provide detailed notes on actions taken.
Are all exterior lighting operational and clean and clear of bugs/debri?
Create an action item and Self generate works orders and repair deficiencies. Escalate any out of scope deficiencies to property manager. Provide detailed notes on action taken.
Are there any obstructions in front of light poles? Example trees, shrubs blocking the light?
Create an action item and Self generate works orders and repair deficiencies. Escalate any out of scope deficiencies to property manager. Provide detailed notes on action taken.
Are all photo cells operational? (Test them) adjust lighting timers, as seasons change
Create an Action item and Self generate work order and repair/replace photo cells or adjust timers. Escalate to property manager any items out of scope. Provide detailed notes on actions taken.

Building Interior

Are exterior and vestibule doors operating properly?
Create an Action item and Self generate work order and repair or adjust door to bring to proper operation. Escalate to property manager out of scope items. Provide detailed notes on actions taken.
Record exterior door closing speed from 90 degrees to 12 degrees is a minimum of 5 seconds. Is the door operating with in these parameters?
Create an action item and Self Generate work order adjust if the closers are adjustable, otherwise escalate to property manager. provide detailed notes on all actions taken.
Record exterior door opening force measurements only. Is opening force above 10 pounds (Florida above 8.5 pounds)?
Create action item and Notify property manager, make no adjustment at this time provide detailed notes on all actions taken.
Record interior doors (second vestibule doors) closing speed from 90 degrees to 12 degrees. Is closing speed a minimum of 5 seconds? And is opening force a maximum of 5 pounds?
Create an Action item and Self generate work order and repair/adjust door closing speed if unable to adjust escalate/ NOTIFY property manager provide detailed notes on all actions taken.
Inspect and test operation of door closers and hinges, and lubricate, adjust or replace as required. Periodically test/check emergency doors? Did you find any deficiencies?
Create an Action item and Self generate work order and repair deficiencies, escalate any out of scope items to property manager provide detailed notes on all actions taken.
Is there minor wall damage, loose wall paper or baseboards throughout the site?
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Are there any interior ceiling tiles; damaged, stained or missing?
Create an Action item and Self generate work order and replace deficient ceiling tiles and investigate the cause of any stained tiles. Escalate any out of scope items to property manager. Provide detailed notes on actions taken.
Is all interior lighting operational, appear clean, with no bugs in lenses?
Create an Action item and Self generate work orders and replace non‐working bulbs or ballasts, (limited to a height of 20 feet). Date replacement lamps, properly dispose of spent lamps and ballasts, and replace broken lenses, remove bugs and clean light lenses. Escalate any out of scope items to property manager. Provide detailed notes on actions taken.
Are all lights illuminating with the same color? (No checkered board pattern)
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Is there an adequate supply of light bulbs and ballast for interior and exterior lamps at the site?
Create an Action item and Self generate work order and replenish supply to appropriate level. Provide detailed notes on action taken.
Are all exhaust fans & HVAC return and supply grills clean of debri?
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Check operation of all attic exhaust fans and heaters
Create an Action item and Self generate a work order and repair. Escalate any items out of scope to property manager. Provide detailed notes on actions taken.
Is there adequate supply of ice melt and scoop is present?
Create an Action item and Self generate work order and replenish ice melt as needed and replace scoop if necessary. Provide detailed notes on actions taken.
Is mechanical and utility rooms clear of excessive clutter?
Create an Action item and Self generate work order and unclutter. Escalate to supervisor items that are out of scope. Provide detailed notes on actions taken.
Is there 30 inches of clearance in front of electrical panels?
Create an Action item and Self generate work orders and repair any deficiencies and escalate to property manager any items that are out of scope provide detailed notes on all actions taken.
Please provide photo
Are all faucets, toilet seats, and P traps in kitchen and restrooms tight and operational?
Create an Action item and Self generate work order and repair/replace. Escalate to property manager any out of scope items. Provide detailed notes on actions taken.
Prime all plumbing traps with water
Check operation of water heater, did you find any rust, active water leaks etc..?
Create an action item and Self generate work order and replace failing water heater or escalate to property manager provide detailed notes on actions taken.