Quarterly H&S Oversight Audit

• Site conducted

  Blakes Cross

  Huntstown

  M1 Business Park

• Conducted on

  Date

• Prepared by

• Location
  Address

H&S Policy/Safety Statement

• Displayed for all to see

  Yes

  No

  N/A

• Signed by Management and Staff

  Yes

  No

  N/A

• Policy reviewed/ refreshed in previous 12 months (displayed & majority of staff have signed)

  Yes

  No

  N/A

Risk Assessment

• Correctives from last audit addressed

  Yes

  No

  N/A

• Risk assessments up to date (RA refreshed/ conducted in previous 3 years)

  Yes

  No

  N/A

• Evidence of dynamic risk assessments being completed

  Yes

  No

  N/A

• Risk assessments for new equipment/ areas Identified completed as required

  Yes

  No

  N/A

• Bespoke Risk Assessments carried out as required (e.g. PRA, VDU,Manual Handling) Evidence of same available?

  Yes

  No

  N/A

Organisation

• Site organisational structure displayed, up to date

  Yes

  No

  N/A

• All roles of responsibility in place and adequately trained e.g. First Aiders/Fire Wardens/Spill Kit checker/WH Manager

  Yes

  No

  N/A

• Bullying and harassment policy displayed

  Yes

  No

  N/A

Incidents

• Access to Incident Report Forms (check awareness with an Investigator)

  Yes

  No

  N/A

• Safety Culture (formally i-Auditor) reports fully completed and evidence of incidents being recorded

  Yes

  No

  N/A

• Evidence of Incident Investigation/ trending available

  Yes

  No

  N/A

• Good Knowledge of Incident Investigation and reporting procedure (review incident, look at root cause etc)

  Yes

  No

  N/A

H&S Inspections

• Weekly H&S Checks being carried out and completed routinely for offices and evidence of correctives being logged (note time taken to complete)

  Yes

  No

  N/A

• FLT checks are being completed correctly & Monitored.

  Yes

  No

  N/A

• Correctives from FLT checks being addressed?

  Yes

  No

  N/A

• Weekly H&S Audit being carried out and completed for Warehouse and evidence of correctives being logged (note time taken to complete)

  Yes

  No

  N/A

• Cleaning checks conducted and documented (Derrycourt cleaning schedule)

  Yes

  No

  N/A

• Evidence of preventative maintenance in place (Facilities agreements in place, FLT's, Racking, Compressors, PAT Testing) Spot check

  Yes

  No

  N/A

• Equipment Manuals/ SOPs available - spot check on certain equipment

  Yes

  No

  N/A

SeaChange System Routines

• SAT meetings taking place weekly & board updated

  Yes

  No

  N/A

• Staff interact with SAT meetings

  Yes

  No

  N/A

• CSA board in use and correctives are logged in

  Yes

  No

  N/A

• Weekly photos of CSA board/ SAT meeting uploaded to Sharepoint

  Yes

  No

  N/A

• Evidence of correctives being addressed/escalated

  Yes

  No

  N/A

• Staff updated on current/upcoming and outstanding projects at SAT Meetings

  Yes

  No

  N/A

Chemicals

• Updated list of all Chemicals in use available

  Yes

  No

  N/A

• Safety Data sheets available for all chemicals in use

  Yes

  No

  N/A

• Safety Data Sheets stored in adequate location

  Yes

  No

  N/A

• Sufficient PPE available for chemical usage

  Yes

  No

  N/A

• SOP's in place for control of HAZ onsite

  Yes

  No

  N/A

• Monthly Audit completed on HAZ Area

  Yes

  No

  N/A

• Spill Kits in place and checks carried out

  Yes

  No

  N/A

• Emergency shower tested weekly and evidence of same available

  Yes

  No

  N/A

• Chemicals stored in accordance with the classification of area (spot check)

  Yes

  No

  N/A

• Is the HAZ Tracker up-to-date with MSDS sheets available to staff?

  Yes

  No

  N/A

• Communication with DGSA takes place where required

  Yes

  No

  N/A

Fire

• Fire Log book available

  Yes

  No

  N/A

• Fire log book contains all service/ weekly checks/ training records

  Yes

  No

  N/A

• Fire Extinguishers serviced in last 12 months

  Yes

  No

  N/A

• Fire Alarm Panel serviced every 3 months

  Yes

  No

  N/A

• Emergency lighting serviced every 3 months

  Yes

  No

  N/A

• Fire drills have been conducted and recorded (every 6 months)

  Yes

  No

  N/A

• Corrective actions following fire drills addressed and implemented

  Yes

  No

  N/A

• Visitors Sign-in Books in place and SOP being adhered to

  Yes

  No

  N/A

• Evidence of contractors signing in and out (for the most part)

  Yes

  No

  N/A

Training

• All Staff receive legally required training - Records exist (Manual Handling & First Aid where required, FLT etc)

  Yes

  No

  N/A

• Practical training certificates available and in date with legal requirements (HR)

  Yes

  No

  N/A

• Training Matrix up to date - Allow for 1-2 weeks max

  Yes

  No

  N/A

• Evidence of H&S induction provided - HR

  Yes

  No

  N/A

• Evidence staff receive work/ brand-related training - Records exist - JSA/Azyra/SOP's

  Yes

  No

  N/A

• Job Safety Awareness (JSA)/ E-Learning training records available

  Yes

  No

  N/A

• Job Safety Awareness (JSA) training/ E-Learning has been refreshed over the last 12 months

  Yes

  No

  N/A

Welfare

• First Aid monthly checks completed and evidenced - check time taken

  Yes

  No

  N/A

• First Aid Boxes fully stocked/ replenished as required - check list inside box (spot check)

  Yes

  No

  N/A

• PPE in place/ provided where required

  Yes

  No

  N/A

• Staff compliance with PPE is good

  Yes

  No

  N/A

• Staff Welfare Facilities available and in good order

  Yes

  No

  N/A

• EAP is available for staff and information displayed/staff informed

  Yes

  No

  N/A

• Notice boards updated with relevant info (FA, FW, Mins of CST Mtg)

  Yes

  No

  N/A

• Driver Compliance - PB loading/unloading spot checks

  Yes

  No

  N/A

• Evidence of tachograph compliance received

  Yes

  No

  N/A

• Drivers Handbook available

  Yes

  No

  N/A

Topline Management (T4)

• Prioritises Health, Safety and Welfare

  Yes

  No

  N/A

• Addresses issues as required and issues closed out in timely manner

  Yes

  No

  N/A

• Is interested in and committed to continuous improvement

  Yes

  No

  N/A

Frontline Management (T3/T2)

• Is aware of legal Health & Safety responsibility

  Yes

  No

  N/A

• Delegates Health & Safety routines effectively

  Yes

  No

  N/A

• Communicates Safety & Best Practice to all staff and monitors same

  Yes

  No

  N/A

• Issues escalated in a timely manner and documented

  Yes

  No

  N/A

• Issues closed out in a timely manner

  Yes

  No

  N/A

• Were contractors managed onsite

  Yes

  No

  N/A

• Jobs-specific risk assessments & control measures in place when work being completed

  Yes

  No

  N/A

Operations T1/Admin Staff/WH Ops

• Is aware of personal responsibility to keep self and others safe

  Yes

  No

  N/A

• Is aware of risks in own work area

  Yes

  No

  N/A

• Routinely behaves in a safe manner, safe practices observed (observe MH, Incident Trends)

  Yes

  No

  N/A

• Emergency Response Plan (ERP) communicated & copy displayed

  Yes

  No

  N/A

• Evidence available of Staff training on ERP- Records exist

  Yes

  No

  N/A

• Evidence of awareness for location of FA Box

  Yes

  No

  N/A

• Evidence of awareness of FA and Firewardens

  Yes

  No

  N/A

• Operatives have clear system of being updated by Management

  Yes

  No

  N/A

Site Walk

• Number of hazards identified on site walk

OBSERVATIONS

• undefined

RECOMMENDATIONS

• undefined

• Auditor Sign off

  Sign