Refraline Group of Companies Legal Compliance Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

General Information

• Scope of the audit:

• Standard / Code:

• Auditors:

Opening meeting

• List attendees and their roles:

• Signatures:

  Sign

• Complete attendance register

• Objectives of the audit. -To ensure legal compliance to the Occupational Health and Safety Act No 85 of 1993 - To identify areas of concern regarding health and safety

• Review of audit programme

• Company representative

• Function of company representative

• Time of closing meeting:

• Confidentiality

• Reasons for aborting audit

• Invite questions

• Comments:

Overview of organisation

• Comments:

APPOINTMENTS – GENERAL ADMIN

• OHSACT Written Appointments Readily Available

  Yes

  No

  N/A

• Chief Executive Officer delegation i.t.o. Section 16(2) assignee.

  Yes

  No

  N/A

• Supervision of Machinery - Competent Person Appointed GMR2

  Yes

  No

  N/A

• Health and Safety Representatives, Elected / Designated S17 Act

  Yes

  No

  N/A

• Health and Safety Committee Members Appointed – S19 Act

  Yes

  No

  N/A

• Certificated First Aiders Appointed GSR 3

  Yes

  No

  N/A

• Building Supervisor Appointed – GSR 11

  Yes

  No

  N/A

• Stacking Supervisor Appointed - GSR 8

  Yes

  No

  N/A

• Scaffolding Supervisor Appointed – GSR 13

  Yes

  No

  N/A

• Lifting Machinery Supervisor Appointed - DMR 18(5)

  Yes

  No

  N/A

• Electrical Installation Regs- Accredited Person Appointed- EIR9

  Yes

  No

  N/A

• Portable Elect. Tools Supervisor Appointed – EMR 9

  Yes

  No

  N/A

• Facilities Supervisor Appointed - FR

  Yes

  No

  N/A

• Vessels under Pressure Supervisor Appointed – VUPR

  Yes

  No

  N/A

• Hazardous Chemical Substances Assessor Appointed R5 HCSR

  Yes

  No

  N/A

• Accident / Incident Investigator

  Yes

  No

  N/A

• SAFETY OFFICER

  Yes

  No

  N/A

FUNCTIONS & ACTIVITIES - GENERAL ADMIN

• Mandatories and Contractors Control

  Yes

  No

  N/A

• Mandatories and Contractors Control – Contractors Agreement

  Yes

  No

  N/A

• Mandatories and Contractors Control – Non Compliance Report

  Yes

  No

  N/A

• Copy of OHSACT / Subscribe to Updating Service GAR 4

  Yes

  No

  N/A

• Employee Induction / Job Safety – S13/14/15 Act & HCSR

  Yes

  No

  N/A

• Employee Induction Job Safety Survey –– S13/14/15 Act & HCSR

  Yes

  No

  N/A

• Functions/Rights of the Health & Safety Representatives S18 Act

  Yes

  No

  N/A

• Health and Safety Representative Inspection Procedure

  Yes

  No

  N/A

• Duties/Functions of the Health / Safety Committee S19, 20 Act

  Yes

  No

  N/A

• Investigation, Recording & Reporting of IncidentsS24 Act & GAR 9 & 10

  Yes

  No

  N/A

• Registers Required DMR 17, 18, 19 /GSR 13 D(2)(d) / VUP 11, 12 / EMR 9(4)

  Yes

  No

  N/A

• Safety Training of staff – Act and Regs

  Yes

  No

  N/A

• Housekeeping Inspection Record

  Yes

  No

  N/A

• Suggestion Scheme / Health and Safety Propaganda (Posters, etc.) S13 Act

  Yes

  No

  N/A

• Incident Statistics

  Yes

  No

  N/A

• Incident Statistics Spread Sheet

  Yes

  No

  N/A

• Incident Investigation & Reports S24 Act / GAR 8 & 9

  Yes

  No

  N/A

• Machinery & Equipment Safety Survey GMR/DMR

  Yes

  No

  N/A

• Machine & Equipment Surveys GMR R6 (2)

  Yes

  No

  N/A

• Inspection of Hand tools GSR R2 (5)

  Yes

  No

  N/A

• Inspection of Portable Ladders – GSR R13 (a)

  Yes

  No

  N/A

• Inspection of Fixed Ladders – GSR R13 (a)

  Yes

  No

  N/A

• Standards for Grinders

  Yes

  No

  N/A

• Inspection of Grinders – DMR R8

  Yes

  No

  N/A

• Ergonomic Study & Record

  Yes

  No

  N/A

• Health & Safety Policy – Management Involvement

  Yes

  No

  N/A

• Inspection Schedule for Plant / Equipment –in use

  Yes

  No

  N/A

• Schedule of Inspection - Procedural

  Yes

  No

  N/A

• Schedule of Inspection – Plant & Equipment

  Yes

  No

  N/A

MACHINES / EQUIPMENT

• Notices in Respect of Plant / Machinery other than Boilers. GMR R9

  Yes

  No

  N/A

• Notices and Signs Survey – GAR 15(b)

  Yes

  No

  N/A

• Lighting Standards ER R3

  Yes

  No

  N/A

• Lighting Survey Record ER R3

  Yes

  No

  N/A

• Identification, Protection and / or Demarcation of Dangerous Places or Conditions GSR R2,5,6,7,9,12,13 / GAR R15 / GAR R6 / ER R6 also AR / ER / EMR / DMR / LR / EIR / HCSR

  Yes

  No

  N/A

• Colour Coding Plant / Pipelines / SABS 0140 parts 1-3

  Yes

  No

  N/A

• Scaffolding / Racking GSR R13

  Yes

  No

  N/A

• Stacking of Articles GSR R8 - safety requirements applied

  Yes

  No

  N/A

• Stacking of Articles : Survey in use – GSR R8

  Yes

  No

  N/A

• Racking of Articles - Survey

  Yes

  No

  N/A

• Machine Guarding/Lock Out GMR R3 / DMR R2

  Yes

  No

  N/A

• Inspection of Machine Guarding – GMR R3 + DMR R2

  Yes

  No

  N/A

• Inspection of Lock-out Facilities – GMR R6(2)

  Yes

  No

  N/A

• Refrigeration Plant and Environment ER R2 / DMR R15 / SABS 0147

  Yes

  No

  N/A

• General Inspection of Light Commercial Refrigeration Equip. Freezer / Cooler Rooms SABS 0147

  Yes

  No

  N/A

• Goods Hoists / DMR

  Yes

  No

  N/A

• Lifting Machines / Lifting Tackle

  Yes

  No

  N/A

• Builders Hoist

  Yes

  No

  N/A

• Vessels under Pressure VUPR

  Yes

  No

  N/A

• Portable Gas Containers VUPR

  Yes

  No

  N/A

• Boilers VUPR R5,7,8,13,14,15,16

  Yes

  No

  N/A

• Work Permit Clearances,( Silos, Bunkers, Storage Vessels, Hot Work) GSR R5,7,9

  Yes

  No

  N/A

• Inspection of welding and Cutting Equipment – GSR R9 (v)

  Yes

  No

  N/A

• Written Safe Work Procedures Study S 8 & 13 Act<br>

  Yes

  No

  N/A

• Hazardous Job Study Analysis – S8 &13 Act / HCR

  Yes

  No

  N/A

• Written Safe work Procedures – S8 &13 Act

  Yes

  No

  N/A

• Acknowledgement of Training – S8 &13 Act /HCSR

  Yes

  No

  N/A

• Hazardous Job Task Observation & Analysis –S8&13 Act/HCSR

  Yes

  No

  N/A

• Circular and Band Saws

  Yes

  No

  N/A

• Wood Planing, Moulding, Mortising and sanding Machines

  Yes

  No

  N/A

• Explosive Power Tools

  Yes

  No

  N/A

• Shears, Guillotines and Presses

  Yes

  No

  N/A

• Mixing, Agitating & Similar Machines

  Yes

  No

  N/A

• Transportation Plants

  Yes

  No

  N/A

ELECTRICAL RETICULATION & DISTRIBUTION

• Electrical Warning Signage R4 EMR

  Yes

  No

  N/A

• General Electrical Installation EMR / EIR

  Safe

  At Risk

  N/A

• Inspection of Portable Electrical Equipment – EMR R9

  Yes

  No

  N/A

• Main Supply Electrical Switch and Transformer Premises EMR R5

  Safe

  At Risk

  N/A

• Distribution Control Gear Labelling EMR R6

  Yes

  No

  N/A

• Electrical Machinery in Hazardous Locations - Flame proofing EMR R8

  Safe

  At Risk

  N/A

• Earth Leakage – Use and Testing EMR / SABS 0142

  Yes

  No

  N/A

• General Electrical Cable Work – Routing EIR / EMR

  Safe

  At Risk

  N/A

OCCUPATIONAL HEALTH

• First Aid & Emergency Procedures & Equipment GSR R3

  Yes

  No

  N/A

• Personal Safety Equipment – S 8 &15 and GSR 2 Act

  Yes

  No

  N/A

• Personal Safety Equipment Program – S 8 &15 and GSR 2/HCR

  Yes

  No

  N/A

• Personal Protective Equipment Issue Record -– S 8 &15 and GSR 2/HCR

  Yes

  No

  N/A

• Personal Protective Equipment Training Checklist - S 8 &15 and GSR 2 Act

  Yes

  No

  N/A

• Personal Protective Equipment Inspection Record (Respiratory Equipment) – S 8 &15 and GSR 2 Act

  Yes

  No

  N/A

• Audiometric Testing & Hearing Protection – ER R7 / SABS 083

  Yes

  No

  N/A

• Audiometric Testing & Hearing Protection – Potential Noise Exposure Assessment

  Yes

  No

  N/A

• Occupational Hazards (Physical) – S8,13,14,15 Act/R7 GAR/HCR

  C

  NC

  N/A

• Training Checklist for Workplace Hazards - S8,13,14,15 Act/R7 GAR/HCR

  Yes

  No

  N/A

• Hazardous Chemical Substances – Risk Assessment

  Yes

  No

  N/A

• Hazardous Chemical Substances Index –S 13,14,15 Act & HCR

  Yes

  No

  N/A

• Flammable / Explosive ( Volatile ) Materials Study GSR R4

  Yes

  No

  N/A

• Hazardous Chemical Substances Control –S8,10,13 Act & HCR

  Yes

  No

  N/A

• Work in Confined Spaces

  Safe

  At Risk

  N/A

• Work in Elevated Positions & Roof Work – GSR 6 & 12

  Safe

  At Risk

  N/A

• Admittance to Workplaces – GSR 2

  Safe

  At Risk

  N/A

• Visitors on site (minors)

  Safe

  At Risk

  N/A

• Danger of Engulfment - GSR 7

  Safe

  At Risk

  N/A

• Supervision of Building Work – GSR 11

  Yes

  No

  N/A

• Demolition and Excavations

  Safe

  At Risk

  N/A

OCCUPATIONAL HYGIENE

• Sanitation/Change Rooms/ Dining Rooms/Prohibitions/Drinking Water/Seats and Condition of Rooms and Facilities/Sanitary Conveniences/Washing Facilities etc. FR R2,4,5,7,8

  Safe

  At Risk

  N/A

• Thermal Requirements for the Workplace – Environmental Regulations for Workplaces Act

  Safe

  At Risk

  N/A

• Lighting Requirements for the Workplace - Environmental Regulations for Workplaces Act

  Safe

  At Risk

  N/A

• Ventilation Requirements for the Workplace – Environmental Regulations for Workplaces Act

  Safe

  At Risk

  N/A

• Housekeeping Requirements for the Workplace - Environmental Regulations for Workplaces Act

  Safe

  At Risk

  N/A

FIRE FIGHTING EQUIPMENT

• Fire precautions and means of egress

  Yes

  No

  N/A

• Fire precautions and means of egress - Evaluation

  Safe

  At Risk

  N/A

• Fire precautions and means of egress – Evacuation Procedure

  Yes

  No

  N/A

• Fire Extinguishers Inspection Record - SABS 0400

  Yes

  No

  N/A

• Hose Reels Inspection Record - SABS 0400

  Yes

  No

  N/A

• Fire Hydrant Inspection Record – SABS 0400

  Yes

  No

  N/A

• Sprinkler Installations Inspection Record

  Yes

  No

  N/A

Closing meeting

• Attendance register

• Signatures:

  Sign

• Audit only sample, where no non conformance reported, does not mean on exist

• Copy of feedback report

• Invite questions

• Comments:

• Proposed corrective action dates:

Sign-off

• Auditor's signature

  Sign

• Auditee signature:

  Sign

• Section 16(2):

  Sign

• Select date

  Date