Repair Order Form Template

Auto repair shops and maintenance teams can use this repair order form template to document not only repair, but also other kinds of services. For auto repair, the template includes a list of common services requested and fields to record the vehicle’s year/make/model, serial number, and mileage. Maintenance teams in other industries can also use this repair order form to do the following: 1) Attach before and after photos so that customers can see the difference the repair or service made in the report; 2) Confirm the date and time when repair or service started and ended; and 3) Add the type, description, and cost of new and replacement parts.

Title Page

Repair/Service Company Name
Repair/Service Company Address
Repair Order Form Prepared By
Customer Name
Contact Number
Payment Method
Billing Address
Repair/Service to be Completed in Customer's Location/Address?
Customer's Location/Address same as Billing Address?
Customer's Location/Address
Date & Time of Order
Order Number
Expected Completion Date & Time

Order

Automotive Repair?
Year/Make/Model
Serial Number
Mileage
Type of Service Requested
- Lube
- Oil Change
- Spark Plugs
- Flush Trans.
- Flush Diff.
- Wash
- Polish
- Tune Up
- Minor Overhaul
- Major Overhaul
- Other
Please specify.

Repair/Service

Technician Assigned
Description of Repair/Service
Photo Before Repair/Service
Repair/Service Start Date & Time
List of Issues Encountered
Off-site Needs
- No Off-site Needs
- New Parts
- Replacement Parts
- Fix Parts Off-site
- Other Technician
- Other Tools/Equipment
- Other Off-site Needs
Please specify.
Type & Description of New Part
Cost of New Part
Order New Part From
Name of Company/Business
Why the Current Part Needs to Be Replaced
Photo of Current Part
Type & Description of Replacement Part
Cost of Replacement Part
Order Replacement Part From
Name of Company/Business
Which parts need to be fixed off-site?
Why do they need to be fixed off-site?
Notified customer that parts need to be fixed off-site?
Estimated Time to Fix Parts
Expected Completion Date
Cost of Labor to Fix Parts
Reason Why Another Technician is Needed
Explained reason to customer?
Estimated Arrival Date & Time of Other Technician
Description of Tools/Equipment Needed
Requested tools/equipment from head office?
Estimated Arrival Date & Time of Tools & Equipment
Notified client that other tools/equipment needed?
Repair/Service End Date & Time
Photo After Repair/Service