Residence maintenance Inspections

Quality Control Checklist

• undefined

• Document No.

• Address

• Conducted by:

• Conducted on

  Date
• Location
  Address

• Building Photo

  Media

• Inspection type

  Select

Occupant data

• Occupant name

• Occupant agency

Property Address

• MAIN LOBBY

• PARKING LOT

• Area

Property Details

Outside Area

Building Staircase

• Staircase cleaning

  Yes

  No

  N/A

• Staircase lighting

  Yes

  No

  N/A

• Railings on stairs and decks are adequate and secure?

  Yes

  No

  N/A

• Driveways, sidewalks, patios, entrance landings in good condition?

  Yes

  No

  N/A

• Door bell installed and working?

  Yes

  No

  N/A

• Exterior paint in good condition (no flaking)

  Yes

  No

  N/A

• Exterior light fixtures work?

  Yes

  No

  N/A

• Staircase Windows is broken

  Yes

  No

  N/A

• Additional comments

Parking Garage

• Are there parking garage in the building or villa

  Yes

  No

  N/A

• Parking garage condition

  Good

  Fair

  Poor

  N/A

• Parking garage clean

  Good

  Fair

  Poor

  N/A

• Parking garage lighting

  Good

  Fair

  Poor

  N/A

• Are there specific slot for the occupant

  Good

  Fair

  Poor

  N/A

Entry/Living Area

• Front porch entrance clean and clear from objects and trash?

  Yes

  No

  N/A

• Screen Door/Security Door in good condition? (If no, does it need cleaning, repair or replace?)

  Yes

  No

  N/A

• Entry door in good condition? Door stop?

  Yes

  No

  N/A

• Each door operates easily and latch properly.

  Yes

  No

  N/A

• Windows and sliding glass doors slide easily and lock?

  Yes

  No

  N/A

• Child safety lock installed?

  Yes

  No

  N/A

• Window screens are in place and in good conditions? (If no, is it missing, torn, or bent)

  Yes

  No

  N/A

• Windows and doors to outside have weather stripping?

  Yes

  No

  N/A

• Area walls are clean? Free of paint splatter?

  Yes

  No

  N/A

• Area ceiling in good conditions? (if no, patching; is it texture, smooth or popcorn)

  Yes

  No

  N/A

• Drapes/Blinds in good conditions? (If no, missing slats, how many? Or broken track)

  Yes

  No

  N/A

• Flooring in good condition? (If no, tile cracked, vinyl bad, carpet)

  Yes

  No

  N/A

• Light fixture/Ceiling fan in good condition?

  Yes

  No

  N/A

• Replace light fixture by new one

  Yes

  No

  N/A

• All wall outlets and light switches in area have cover plates and are in working conditions & matching?

  Yes

  No

  N/A

• Heating/cooling works?

  Yes

  No

  N/A

• Door knobs and latches are installed on every closet door, cabinet, or similar.

  Yes

  No

  N/A

• Additional comments

Add additional living area

Entry/Living Area

• Location

• Front porch entrance clean and clear from objects and trash?

  Yes

  No

  N/A

• Screen Door/Security Door in good condition? (If no, does it need cleaning, repair or replace?)

  Yes

  No

  N/A

• Entry door in good condition? Door stop?

  Yes

  No

  N/A

• Each door operates easily and latch properly.

  Yes

  No

  N/A

• Windows and sliding glass doors slide easily and lock?

  Yes

  No

  N/A

• Windows need to be replaced

  Yes

  No

  N/A

• Child safety lock installed?

  Yes

  No

  N/A

• Window screens are in place and in good conditions? (If no, is it missing, torn, or bent)

  Yes

  No

  N/A

• Windows and doors to outside have weather stripping?

  Yes

  No

  N/A

• Windows sealed with wall and there is no dust leakage

  Yes

  No

  N/A

• Area ceiling in good conditions? (if no, patching; is it texture, smooth or popcorn)

  Yes

  No

  N/A

• Area walls are clean? Free of paint splatter?

  Yes

  No

  N/A

• Drapes/Blinds in good conditions? (If no, missing slats, how many? Or broken track)

  Yes

  No

  N/A

• Flooring in good condition? (If no, tile cracked, vinyl bad, carpet)

  Yes

  No

  N/A

• Replace the floor or install HDF floor on it

  Yes

  No

  N/A

• Replace damage tiles and Sand and polish or varnish

  Yes

  No

  N/A

• Light fixture/Ceiling fan in good condition?

  Yes

  No

  N/A

• All wall outlets and light switches in area have cover plates and are in working conditions & matching?

  Yes

  No

  N/A

• Heating/cooling works?

  Yes

  No

  N/A

• Replace A/C by new one

  Yes

  No

  N/A

• It need service and maintenance and deep clean

  Yes

  No

  N/A

• Are there any A/C exterior drain on facade building

  Yes

  No

  N/A

• Door knobs and latches are installed on every closet door, cabinet, or similar.

  Yes

  No

  N/A

• Are there water damage

  Yes

  No

  N/A

• It need pesticides

  Yes

  No

  N/A

• Yes

  No

  N/A

• Additional comments

Other living area

Patio or balcony or roof

• Are there balcony or patio

  Yes

  No

  N/A

• Are there roof

  Yes

  No

  N/A

• Are there patio garden

  Yes

  No

  N/A

• Balcony or patio is in good condition

  Yes

  No

  N/A

• Balcony need paint

  Yes

  No

  N/A

• Balcony window door are functional

  Yes

  No

  N/A

• Are there power outlet

  Yes

  No

  N/A

• Light fixture is working and in good condition

  Yes

  No

  N/A

• Are there any crack or damage

  Yes

  No

  N/A

• Clean balcony or patio

  Yes

  No

  N/A

Inner staircase inside apartment or villa

• Are there inner staircase

  Yes

  No

  N/A

• Staircase is in good condition

  Good

  Fair

  Poor

  N/A

• Staircase steps floor need fix or replace

  Select Fix the steps floor Replace damage step and sand and varnish or polish Sand and varnish or polish It is working fine

  • Fix the steps floor
  • Replace damage step and sand and varnish or polish
  • Sand and varnish or polish
  • It is working fine

• Staircase guardrail

  Select Fix guardrail Replace damage guardrail and sand and varnish or polish Sand and varnish or polish It is working fine

  • Fix guardrail
  • Replace damage guardrail and sand and varnish or polish
  • Sand and varnish or polish
  • It is working fine

• Staircase lighting

  Good

  Fair

  Poor

  N/A

Elevator

• The elevator is wood or metal

• The elevator is very old or fairly new

• The elevator is cleaned

  Good

  Fair

  Poor

  N/A

• The elevator has lighting

  Good

  Fair

  Poor

  N/A

• The elevator is working during the inspection

  Good

  Fair

  Poor

  N/A

• Are there inner elevator door with sensor or not

  Yes

  No

  N/A

• Elevator inner door is automatic or manual

• The alignment between elevator floor and landing floor is correct

• GENERAL CONDITION

  Select GOOD CONDITION NEEDS ATTENTION HAS LEAKS WARRANTYELIGIBLEELIGIBLE

  • GOOD CONDITION
  • NEEDS ATTENTION
  • HAS LEAKS
  • WARRANTYELIGIBLEELIGIBLE

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• Add media

  Media

Laundry Room

• Door In good condition? Door stop?

  Yes

  No

  N/A

• Appliances operate properly

  Yes

  No

  N/A

• All wall outlets and light switches in area have cover plates and are in working conditions & matching?

  Yes

  No

  N/A

Add window

• Windows slide easily and lock?

  Yes

  No

  N/A

• Window bars/grills installed per RSO?

  Yes

  No

  N/A

• Child Safety locks installed?

  Yes

  No

  N/A

• Window screens are in place and in good conditions?

  Yes

  No

  N/A

• Drapes/Blinds in good conditions?

  Yes

  No

  N/A

• Windows have weatherstripping?

  Yes

  No

  N/A

• Additional comments

• Are there exhaust fan in laundry room

• Dryer vent opening 4 inch

• Washer and dryer are working properly or not

• Water heater for laundry , what is condition of water heater

• What is condition of plumbing connection and valves of washer

• Washer Drain flow is good or not

Bathroom

• Add bathroom

undefined

• undefined

Add bathroom

• Location of bathroom

• Area walls are clean? Free of paint splatter?

  Yes

  No

  N/A

• Area ceiling in good conditions?

  Yes

  No

  N/A

• Floors are in good condition?

  Yes

  No

  N/A

• Floor need to be replaced

  Yes

  No

  N/A

• Floor need caulking and clean and replace damage tile

  Yes

  No

  N/A

• Floor drain has grate and cover?

  Yes

  No

  N/A

• Clean out floor drain and sink drain and bathtub drain

  Yes

  No

  N/A

• Light fixture in good condition?

  Yes

  No

  N/A

• Install new waterproof fluorescent light fixture on ceiling

  Yes

  No

  N/A

• Install new waterproof florescent light fixture above mirror

  Yes

  No

  N/A

• Exhaust fan in good and operable conditions?

  Yes

  No

  N/A

• The mirror in good condition or need to replaced

  Select Replace mirror It is working It need service and maintenance and clean

  • Replace mirror
  • It is working
  • It need service and maintenance and clean

• Is the caulking around the sink in good condition?

  Yes

  No

  N/A

• Sink and Faucet appear in good conditions without leaks when turned on?

  Yes

  No

  N/A

• Hot Water/Cold Water run properly when sink is turned on?

  Yes

  No

  N/A

• Water heater need to replaced

  Yes

  No

  N/A

• There are no leaks under the sink when water in running?

  Yes

  No

  N/A

• The toilet is secure and functions correctly? (Does the toilet rock, leak or has water running constantly?)

  Yes

  No

  N/A

• Are cabinets, countertops & mirror in good conditions?

  Yes

  No

  N/A

• Towel bars & tissue roll bar in good conditions? (1 tissue roll bar, 1 towel rack near sink, 2 towel racks near shower)

  Yes

  No

  N/A

• All wall outlets and light switches in area have cover plates and are in working conditions & matching?

  Yes

  No

  N/A

• GFI Outlet has cover plate and is working properly? 30 mA to protect hot water heaters, 110v systems - 4 to 6 mA, 220v systems - 10 mA

  Yes

  No

  N/A

• There are no power outlets within 3 feet of shower/bathtub enclosure.

  Yes

  No

  N/A

• The walls are free of any signs of mold, mildew or water damage?

  Yes

  No

  N/A

• Additional comments

  Yes

  No

  N/A

• Are there outlet beside sink

  Yes

  No

  N/A

• Are there P-trap drain of sink

  Select Replace sink drain to be P-trap drain sink Service and maintenance and clean the p-trap drain It is working properly It is bottle trap and it need to be cleaned

  • Replace sink drain to be P-trap drain sink
  • Service and maintenance and clean the p-trap drain
  • It is working properly
  • It is bottle trap and it need to be cleaned

• Clean out all drain floor and bathtub drain and sink drain

  Yes

  No

  N/A

• Bathtub need to be replaced or need maintenance and clean

  Select Replace bathtub by new one Service and maintenance and clean and caulking and clean out Replace drain bathtub and pop-up stopper Replace shower faucet Replace shower head and hose Replace ruler shower It is working

  • Replace bathtub by new one
  • Service and maintenance and clean and caulking and clean out
  • Replace drain bathtub and pop-up stopper
  • Replace shower faucet
  • Replace shower head and hose
  • Replace ruler shower
  • It is working

• Toilet need to be replaced or need maintenance and clean

  Select Replace toilet by new one It need service and maintain and clean Replace toilet drain Repair any leakage from toilet It is working

  • Replace toilet by new one
  • It need service and maintain and clean
  • Replace toilet drain
  • Repair any leakage from toilet
  • It is working

• Toilet flushing mechanism

  Select Replace flushing mechanism It is working properly It need service and maintain Running water

  • Replace flushing mechanism
  • It is working properly
  • It need service and maintain
  • Running water

• Toilet seat

  Select Replace toilet seat It need service and maintenance and clean It is working

  • Replace toilet seat
  • It need service and maintenance and clean
  • It is working

• Sink faucet filter is cleaned

  Clean faucet filter

  Replace faucet filter

  Faucet filter is good

• Sink faucet

  Select Replace mixer faucet Service and maintenance and clean Replace plumbing connection and angle valves Sink faucet is working properly

  • Replace mixer faucet
  • Service and maintenance and clean
  • Replace plumbing connection and angle valves
  • Sink faucet is working properly

• Sink drain and pop-up stopper

  Select Replace sink drain and pop-up stopper It is working properly It need service and maintenance and clean out the drain

  • Replace sink drain and pop-up stopper
  • It is working properly
  • It need service and maintenance and clean out the drain

• Bathroom need full renovation

  Yes

  No

  N/A

• Pesticide need in bathroom

  Yes

  No

  N/A

• MONTHLY MAINTENANCE PERFORMED
PROBLEMS

• LIST PROBLEMS

  Select Elevator downtime can be caused by various factors, ranging from mechanical failures to maintenance issues. The top reasons for elevator downtime include: 1. **Mechanical Failures**: Mechanical failures such as motor breakdowns, worn-out pulleys or cables, brake malfunctions, or control system failures can lead to elevator downtime. These failures are often a result of regular wear and tear, inadequate maintenance, or lack of timely repairs[^1](https://www.linkedin.com/pulse/what-top-5-issues-leading-elevator-downtime-tsaro). 2. **Door Problems**: Elevator doors are a common cause of downtime. Issues such as misalignment, faulty sensors, problems with door opening or closing mechanisms, or door lock/latch issues can hinder elevator operation[^2](https://americanelevator.com/news-resources/blog/three-most-common-elevator-problems). 3. **Electrical System Failures**: Elevators rely on electrical systems for power and control. Problems such as wiring issues, power surges, blown fuses, or faulty control panels can result in elevator downtime[^3](https://renown-electric.com/blog/common-elevator-problems/). 4. **Sensor and Safety System Malfunctions**: Malfunctions in safety systems and sensors, designed to protect passengers, can lead to elevator shutdowns for safety reasons. For example, door sensors failing to detect obstructions or emergency brakes engaging unexpectedly can trigger downtime[^4](https://renown-electric.com/blog/common-elevator-problems/). 5. **Lack of Regular Maintenance**: Inadequate or infrequent maintenance significantly contributes to elevator downtime. Without regular inspections, lubrication, and adjustments, mechanical and electrical components can deteriorate, increasing the risk of failures and subsequent downtime[^5](https://www.linkedin.com/pulse/what-top-5-issues-leading-elevator-downtime-tsaro). To address these issues and minimize elevator downtime, it is crucial to implement proactive and comprehensive maintenance programs, conduct regular inspections, and promptly address any necessary repairs[^5](https://www.linkedin.com/pulse/what-top-5-issues-leading-elevator-downtime-tsaro).

  • Elevator downtime can be caused by various factors, ranging from mechanical failures to maintenance issues. The top reasons for elevator downtime include:
  • 1. **Mechanical Failures**: Mechanical failures such as motor breakdowns, worn-out pulleys or cables, brake malfunctions, or control system failures can lead to elevator downtime. These failures are often a result of regular wear and tear, inadequate maintenance, or lack of timely repairs[^1](https://www.linkedin.com/pulse/what-top-5-issues-leading-elevator-downtime-tsaro).
  • 2. **Door Problems**: Elevator doors are a common cause of downtime. Issues such as misalignment, faulty sensors, problems with door opening or closing mechanisms, or door lock/latch issues can hinder elevator operation[^2](https://americanelevator.com/news-resources/blog/three-most-common-elevator-problems).
  • 3. **Electrical System Failures**: Elevators rely on electrical systems for power and control. Problems such as wiring issues, power surges, blown fuses, or faulty control panels can result in elevator downtime[^3](https://renown-electric.com/blog/common-elevator-problems/).
  • 4. **Sensor and Safety System Malfunctions**: Malfunctions in safety systems and sensors, designed to protect passengers, can lead to elevator shutdowns for safety reasons. For example, door sensors failing to detect obstructions or emergency brakes engaging unexpectedly can trigger downtime[^4](https://renown-electric.com/blog/common-elevator-problems/).
  • 5. **Lack of Regular Maintenance**: Inadequate or infrequent maintenance significantly contributes to elevator downtime. Without regular inspections, lubrication, and adjustments, mechanical and electrical components can deteriorate, increasing the risk of failures and subsequent downtime[^5](https://www.linkedin.com/pulse/what-top-5-issues-leading-elevator-downtime-tsaro).
  • To address these issues and minimize elevator downtime, it is crucial to implement proactive and comprehensive maintenance programs, conduct regular inspections, and promptly address any necessary repairs[^5](https://www.linkedin.com/pulse/what-top-5-issues-leading-elevator-downtime-tsaro).

• undefined

  Select Common faults in elevators can vary from mechanical issues to electrical problems, sensor malfunctions, and more. Here are the common faults in elevators based on the information from the provided sources: 1. **Door Problems**: Elevator doors may experience issues such as misalignment, slow or delayed closing, not closing properly, or abruptly reopening. These problems are often caused by mechanical malfunctions, physical damage, or general wear and tear[^2](https://americanelevator.com/news-resources/blog/three-most-common-elevator-problems). 2. **Power Failure**: Power outages can be a common problem affecting elevator operations. Various causes, from blown fuses to damaged wiring or severe weather conditions, can lead to power failures that disrupt elevator systems[^2](https://americanelevator.com/news-resources/blog/three-most-common-elevator-problems). 3. **Unusual Noises and Vibrations**: Elevators may experience unusual noises like clanking or grinding, which can indicate mechanical issues such as loose components, lack of lubrication, or wear and tear of ropes and gears. These vibrations and noises can pose safety risks and require prompt inspection and maintenance[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/). 4. **Slow or Jerky Movements**: Issues with elevator movements, including slow or jerky operation, can stem from factors like improper lubrication, worn-out components, misaligned pulleys, or problems with the motor or drive system. These issues can impact passenger comfort and safety[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/). 5. **Sensor Malfunctions**: Malfunctioning door sensors or safety systems can lead to safety hazards like doors closing on objects or passengers. Faulty sensors or overload sensors may fail to detect overloading situations, posing risks to passengers[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/). 6. **Elevator Maintenance Neglect**: Lack of regular maintenance is a significant factor contributing to elevator problems. Regular maintenance is essential to prevent various issues and safety risks[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/). To address these common faults and ensure the safety and reliability of elevators, routine maintenance, inspections, and timely repairs are crucial. Building owners and managers should collaborate with certified elevator technicians to address these issues promptly and maintain optimal elevator performance.

  • Common faults in elevators can vary from mechanical issues to electrical problems, sensor malfunctions, and more. Here are the common faults in elevators based on the information from the provided sources:
  • 1. **Door Problems**: Elevator doors may experience issues such as misalignment, slow or delayed closing, not closing properly, or abruptly reopening. These problems are often caused by mechanical malfunctions, physical damage, or general wear and tear[^2](https://americanelevator.com/news-resources/blog/three-most-common-elevator-problems).
  • 2. **Power Failure**: Power outages can be a common problem affecting elevator operations. Various causes, from blown fuses to damaged wiring or severe weather conditions, can lead to power failures that disrupt elevator systems[^2](https://americanelevator.com/news-resources/blog/three-most-common-elevator-problems).
  • 3. **Unusual Noises and Vibrations**: Elevators may experience unusual noises like clanking or grinding, which can indicate mechanical issues such as loose components, lack of lubrication, or wear and tear of ropes and gears. These vibrations and noises can pose safety risks and require prompt inspection and maintenance[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/).
  • 4. **Slow or Jerky Movements**: Issues with elevator movements, including slow or jerky operation, can stem from factors like improper lubrication, worn-out components, misaligned pulleys, or problems with the motor or drive system. These issues can impact passenger comfort and safety[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/).
  • 5. **Sensor Malfunctions**: Malfunctioning door sensors or safety systems can lead to safety hazards like doors closing on objects or passengers. Faulty sensors or overload sensors may fail to detect overloading situations, posing risks to passengers[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/).
  • 6. **Elevator Maintenance Neglect**: Lack of regular maintenance is a significant factor contributing to elevator problems. Regular maintenance is essential to prevent various issues and safety risks[^8](https://www.premierelevatorcabs.com/3-major-elevator-problems-that-you-cant-ignore/).
  • To address these common faults and ensure the safety and reliability of elevators, routine maintenance, inspections, and timely repairs are crucial. Building owners and managers should collaborate with certified elevator technicians to address these issues promptly and maintain optimal elevator performance.

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• undefined

  Select fix the guardrail replace damage guardrail and sand and varnish or polish Sand and varnish or polish It need service and maintenance and clean

  • fix the guardrail
  • replace damage guardrail and sand and varnish or polish
  • Sand and varnish or polish
  • It need service and maintenance and clean

Electrical panel

• Do you face any electric issue during your occupant

  Yes

  No

  N/A

• Are there any short circuit or trip circuit breaker happened before

  Yes

  No

  N/A

• Did the electric cut off happen frequently or rarely

  Yes

  No

  N/A

• Additional comments

Fall protection

• Staircase guardrail height comply with the standard or not

  Yes

  No

  N/A

• Staircase guardrail opening comply with standard or not

  Yes

  No

  N/A

• Inner staircase guardrail height comply the standard or not

  Yes

  No

  N/A

• Inner staircase guardrail opening comply with standard or not

  Yes

  No

  N/A

• The staircase is cleaned or not

  Yes

  No

  N/A

• The staircase has lighting or not

  Yes

  No

  N/A

• Staircase Windows glass are broken or not

  Yes

  No

  N/A

• Additional comments

• FIRE PUMP

undefined

• undefined

GENERATOR TESTING

• GENERATOR TESTED

• IS THERE ANY EQUIPMENT THAT REQUIRES REPAIR OR REPLACEMENT

• undefined

• LIST EQUIPMENT

undefined

• undefined

• undefined

Comments

• Additional Comments:

Sign Off

• On Site Inspector

  Sign
PHOTOS

• PHOTOS FROM SITE VISIT

  Media