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Roofing Black Hat Site Supervisor Training
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Advanced Craft/ Supervisory Card (GOLD) This card is available if you have either achieved a Construction Related NVQ or SVQ level 3 or you have completed an approved Level 3 apprenticeship. This card is valid for five years. All applicants must pass the CITB Health, Safety & Environment Test. For Advanced Craft occupations you should take the Operative or the Specialist test depending what your occupation is. For Supervisory occupations you should take the Supervisors test.
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CSCS Skilled Worker Card (BLUE) Qualified operatives in the Roofing sector should hold the Level 2 NVQ and obtain the blue CSCS Skilled Worker Card in the at least one of the roofing dicsiplines
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Site conducted
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Conducted on
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Prepared/Delivered by
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Location
Black Hat Supervisor Job Description
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Main responsibilities (for sites and Labour under the control of the job holder
Pre Start- Ensure compliance with contract pre-start procedures
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Review the contract with the appropriate Manager in order to gain a thorough understanding of the job (e.g. security passes, permits, access issues, labour budget);
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• Attend pre-start meetings;
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• Visit site prior to start;
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• Ensure that the design matches the description in the quote and that the drawing is converted to “Working” status
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• Ensure that all site documentation is complete and all pre-start approvals are in place;
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• Liaise and co-ordinate with the designer (where applicable)
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• Ensure that a specific risk assessment and method statement are in place, agreed and ready for use;
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• Provide the Yard with an accurate load list(s) in good time to allow time to prepare the load(s);
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• Provide Yard with additional information (e.g. access, parking, any width / height restrictions, PPE requirements / HIAB needed / proposed method of unloading / site contact details);
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• Plan additional deliveries in good time.
During the contract
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• Ensure that the site personnel have sufficient (but not excessive) materials to enable the job to be delivered on time and within budget, while keeping deliveries to a minimum;
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• Constantly monitor the costs of the job against the budget, including labour, design costs,transport, subcontract labour, accommodation, hire plant and sundry site expenses;
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• Control costs associated with the hire of small / large plant.
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• Constantly review work to ensure that any variations to the original order are captured with an appropriate, signed variation order. (Such variations may include any of the following: changes in the scope of work, programme delays or accelerations, non-productive time, security clearance requirements.)
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• Ensure that if any verbal agreements made with the client are confirmed in writing within 24 days.
After Completion
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Ensure that each complete roofing work area is issued with the necessary safety reports.
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• Ensure that handovers are completed correctly, in full, and within 24 hours of completion.
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• Check that all sites have been fully cleared, within 7 days of the company leaving site.
Labour
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• Plan, allocate and manage labour resources to ensure the most cost efficient use of the same;
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• Ensure that each site is visited by a member of the management team on a daily basis;
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• Monitor the attendance, start time and working hours of site personnel to ensure that operatives work their contracted hours;
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• Monitor specific outputs of site personnel against targets;
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• Ensure that hours worked by site personnel are not excessive, so that operatives are fit for work and are able to do so safely;
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• Ensure that site personnel complete the necessary paperwork and submit on a timely basis, e.g. daily allocation sheets.
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• Constantly review and monitor the performance of personnel, providing operatives with regular feedback on their performance and dealing quickly and appropriately with poor<br>performers and incidents of misconduct.
Health and Safety
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• Actively promote safe working practices and ensure that personnel comply with company<br>health and safety regulations, and the specific health and safety requirements of the<br>client. This will include:
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• Before new personnel are permitted to start work, ensure that they are appropriately<br>inducted into company procedures and requirements, and that certificates are checked<br>and verified;
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• Ensure arrangements for weekly inspection of the roofing work areas , and monitoring thereafter;
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• Complete and record regular toolbox talks.
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• Ensure that appropriate Personal Protective Equipment is worn at all times by all<br>individuals working for the company;
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• Ensure that personnel are appropriately inducted onto each new site, and sign onto the<br>risk assessment and method statement;
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• Regularly review Risk Assessment Method Statement for each job to ensure that they are<br>still fit for purpose, amending as appropriate.
General Administration
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Maintain an accurate job control diary for all works and photographs
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• Maintain accurate records of any issues affecting work, e.g. changes to the programme.
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• Check daily allocation sheets and prepare information for payroll and as otherwise<br>requested (e.g. to take account of bank holidays and Christmas closure).
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• Check daily allocation sheets and prepare information for payroll and as otherwise<br>requested (e.g. to take account of bank holidays and Christmas closure).
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• Conduct and maintain inspection records
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• Conduct monitoring of site and produce a report in a timely manner.
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• Complete stock planning with details of predicted materials requirements and returns in<br>a timely manner.
Job Files
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• Ensure that a complete job file exists for each job to include: enquiry and client details;<br> RAMS & rescue plans; allocation sheets; inspections; handover certificates and scaffold tags; variations, invoicing and applications for payment; correspondence & miscellaneous; photos, maps & drawings.
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• Ensure that any email/other written correspondence with the client is copied to the<br>Surveyor with a copy placed in the job file.
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• Ensure that any verbal agreements made with clients are confirmed in writing within 7<br>days, and a copy of the same placed on the job file.
Client Liaison
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• Maintain regular and pro-active contact with the client, respond to any operational issues<br>promptly and efficiently.
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• Represent the company in a professional manner at all times, actively promoting the<br>services of the organisation to both existing and potential clients.
Transport
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• Conduct regular ad hoc inspections of company transport and issue instructions for<br>repair, maintenance and cleaning as deemed necessary.
General
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• Take ownership of problems, and retain until resolved.
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• Set a good example to all colleagues and customers at all times.
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• Adhere to all company policies and procedures, in particular health, safety and<br>environment, and equal opportunities policies.
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• Attend training courses as relevant to the post.
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• Ensure the security of all company property for which the job holder is responsible.
Supervisory Skills
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Role and Purpose of Supervision -
First and foremost, supervision needs to enable and support workers to deliver the best possible services. In this context, effective supervision will:
• Be built on respect and trust.
• Provide a regular space for employees to reflect on the content and process of their work.
• Offer employees advice and guidance concerning their work and provide support and encouragement to develop personally and professionally.
• Be a two-way process.
• Provide clarity about their role, how it relates to other roles, systems, procedures and new developments.
• Be carried out in an environment which is open and honest.
• Encourage sound, evidence-based practice.
• Be proactive about employee well-being and take appropriate action.
• Provide suitable and sufficient information during the setting to work process.
• Help in problem solving.
• Have a proactive approach to any equality and diversity issues.
• Be an essential performance management tool, ensuring targets are met and standards developed.
• Help achieve best practice and provide a quality service. -
Planning and Organising -Before any works commence, a pre start briefing must be held on site with the roofers. All jobs to be walked by the Manager when completed and checked for quality
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Materials and Logistic
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Competance and Allocating Duties
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Effective Supervision
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Accident Reporting and RIDDOR
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Commissioning and Handover
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Statutory Scaffold Inspections and Inspection Practices
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Effective Communincation (including basic presentation skill, briefings and toolbox talks)
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Meeting Skills
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Customer Relations
Sign Off -Acceptance: (To be completed by the competent person responsible for carrying out the work) I confirm that I have a clear understanding of the roofing supervisory position and the work<br>proposed, the work at height the manual handling precautions which are required to be adopted. If additional work is identified extending beyond the agreed scope of operation, I will report back to the authorised person and await further instructions.
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Operative Full Name:
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CSCS Reg no:
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Signature: