Safe Management Measures - Checklist v1

• Name of Workplace

• Location

• Conducted on

  Date

• Prepared by

About the Business

• Name of Workplace

• Address

Name of Safe Management Officer (SMO) or Assistant Safe Management Officer (ASMO)

• Contact

• Telephone Number

A. Implement a system of Safe Management Measures at Workplace

• Are there a system of Safe Management Measures established and implemented?

  Yes

  No

  N/A

• Are there a detailed Monitoring Plan to ensure Compliance with Safe Management Measures and Issues are resolved in a timely manner?

  Yes

  No

  N/A

• A Safe Management Officer or Officers (SMO) to assist in the implementation and coordination of the system of Safe Management Measures at the Workplace been appointed?

  Yes

  No

  N/A

B. Reduce physical interaction and ensure Safe Distancing at Workplaces

• Have all employees able to telecommute do so?

  Yes

  No

  N/A

• Has stagger working and break hours to reduce possible congregation of employees at all common spaces been implemented?

  Yes

  No

  N/A

• Split all employees at the workplace premises (i.e not telecommuting) into teams, with each team restricted to one worksite, where applicable?

  Yes

  No

  N/A

• Conduct all meetings between employees and with suppliers/contractors virtually where possible?

  Yes

  No

  N/A

• No activities with close or prolonged contact such as events, activities, social gatherings?

  Yes

  No

  N/A

• Enable vulnerable employees to work from home or redeploying them to another role that is suitable for working from home as far as possible?

  Yes

  No

  N/A

• Minimise need for common physical touchpoints where possible?

  Yes

  No

  N/A

• Are all employees keep a clear physical spacing of at least 1 metre between persons at all times?

  Yes

  No

  N/A

• Are Demarcation of Safe Distance at the workplace premises been implemented?

  Yes

  No

  N/A

• If there is a critical need for physical meetings, are there a limitation for the numbers of attendees and are the duration of the meetings shorthened?

  Yes

  No

  N/A

• Do our Suppliers/Contractors implement similar Safe Distancing Measures while onsite?

  Yes

  No

  N/A

• Are the scheduled deliveries or other physical interactions been staggered and keep the durations as short as possible?

  Yes

  No

  N/A

C. Support Contact Tracing Requirements

• Have all employees at the workplace been encouraged to download and activate the TraceTogether App?

  Yes

  No

  N/A

• Do the workplace have a limited workplace access to only essential employees and authorised visitors?

  Yes

  No

  N/A

• The use of SafeEntry visitor management system to log the entry of all personnel entering the workplace been implemented?

  Yes

  No

  N/A

• Personnel who are unwell been refused entry to the workplace?

  Yes

  No

  N/A

D. Require Personal Protective Equipment

• Are all onsite personnel been equipped with mask or other necessary personal protective equipment at all times, except during activities that require masks to be removed (e.g. mealtimes)?

  Yes

  No

  N/A

• All the masks issued to the employees sufficient?

  Yes

  No

  N/A

E. Ensure Cleaning of Workplace Premises

• Are regular cleaning and maintaining the common spaces and equipment been done?

  Yes

  No

  N/A

• Are Cleaning agents (e.g hand-soap, toilet paper) available at all toilet and hand-wash stations?

  Yes

  No

  N/A

• Are Disinfecting agents (e.g hand sanitisers) available at all human traffic stoppage points within the workplace, such as entrances, reception areas, security booths and lift lobbies?

  Yes

  No

  N/A

F. Implement Health Checks and Protocols to manage potential cases of COVID-19

• Do our employee conduct regular temperature screening and check for respiratory symptoms for all onsite employees at least twice daily?

  Yes

  No

  N/A

• Do our employee submit travel declarations where relevant (eg, Travel History, Quarantine/Isolation Order, Stay-Home Notice, Medical Certificate for respiratory symptoms, not a close contact of confirmed cases)?

  Yes

  No

  N/A

• Have our employee been reminded to visit only one clinic for check-ups?

  Yes

  No

  N/A

• Has an Evacuation Plan for suspected cases, as well as for all other onsite personnel been implemented?

  Yes

  No

  N/A

• Are there a follow-up plan in the event of a confirmed case such as immediately vacate and cordon-off the affected area and carry out a thorough cleaning and disinfect all relevant on-site areas exposed to confirmed cases, in accordance to NEA guidelines?

  Yes

  No

  N/A

• Final Notes

• You may contact the following person with any questions or comments about this plan.

• Name

  Sign

• Contact Number