SafeGuard Self-Assessment

Title Page

Document No.
Client / Site
Personnel
Conducted on
Prepared by
Location

Element 1 - General Requirements

General Requirements

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
Senior management demonstrate visible leadership and proactive commitment to achieving S&H Excellence.
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The organisation operates on the premise that S&H is integral to all operational management systems
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A well-structured S&HMS is established, documented, maintained and continually improved.
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Where site operations are conducted by a major contractor or multiple contractors, there is a system to ensure a consistent approach to S&H.
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There is active employee involvement, effective consultation and communication.
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There is demonstrated commitment to S&H at all levels of the organisation.
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Element 2 - Safety & Health Policy

Safety & Health Policy

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
S&H policy is implemented at all levels of the organisation and is demonstrated to be the basis of the site’s S&HMS.
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The S&H policy is visibly displayed and is known to mine workers (company employees, contractors and other major stakeholders).
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There is commitment to the organisation’s overall S&H objectives.
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S&H policy is implemented at all levels of the organisation and is demonstrated to be the basis of the site’s S&HMS.
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Element 3 - Planning for hazard and risk identification, assessment and control

Planning for hazard and risk identification, assessment and control

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
All S&H activities are defined, documented and adequately resourced for the effective implementation, operation, review and improvement of the S&HMS.
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A hazard management system is in place ensuring that all operational hazards are identified, ranked and appropriately managed to an acceptable level of risk.
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There are formal procedures for analyzing S&H data including, where warranted, hazard/risk register(s) identifying hazards and documenting major hazards/risks in all work areas.
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Trends are identified for accidents, incidents, substandard conditions and practices, hazards and disease.
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A recognised system of risk assessment is used to rank risks and put in place appropriate controls.
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People performing hazard and risk identification, assessment and control are appropriately trained and competent.
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Element 4 - Legal and Other Requirements

Legal And Other Requirements

Key to Self-Assessment Rating 1 Little or no documentation within the S&HMS; little or no implementation of those items. 2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation). 3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application. 4 Documentation within the S&HMS; full implementation and consistent application across the operation 5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
There is a well-established system for identifying and communicating S&H legislation, standards and codes
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Regular compliance reviews examine the organisation’s capability of meeting legal obligations and other recognised standards.
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Element 5 - Objectives, targets and management plans

Objectives, Targets And Management Plans

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
Clear, measurable objectives, targets and plans based on the S&H policy are established, implemented and communicated.
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Objectives and targets include a system of positive KPIs.
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Management plans include usage criteria (e.g. monitor monthly, measure quarterly, review annually).
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Element 6 - Resources, structure and responsibilities

Resources, Structure And Responsibilities

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
A well-established system outlining resources, responsibilities, authorities and accountabilities is in place, clearly defined and effective.
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An organisational chart is established, up to date and well communicated.
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Roles and responsibilities are formally documented and communicated to all people in the management structure and/or work group.
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Adequate budget plans are in place for resource commitments (e.g. financial, personnel and equipment commitments) of the S&H management plan.
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There is active employee involvement, effective consultation and communication.
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Contractors are aware of areas of accountability and responsibility.
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Element 7 - Competency, training and awareness

Competency, Training And Awareness

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
Competency requirements are identified by training needs analysis.
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A training program achieves a high level of competency and awareness of S&H for all employees throughout the organisation.
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People carrying out tasks and/or operating equipment where there is a requirement for specific competency are appropriately trained and authorised to do so.
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There is a well-established system for recording competency, training and awareness for all workers, including trainees and contractors.
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All people understand the process and equipment they are using.
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S&H training courses being undertaken are assessed for effectiveness and appropriateness.
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Element 8 - Communication, consultation and reporting

Communication, consultation and reporting

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
Formal communication processes are in place to ensure S&H issues are communicated effectively
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There is a system for detecting and reporting accidents, incidents, near misses, hazards, substandard conditions, substandard practices and defects.
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Provision exists for immediate and longer term corrective action and follow-up, including the tracking of same.
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Employees are involved in, understand and use reporting systems.
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There is a formal system for communicating all documents related to the S&HMS.
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Element 9 - Safety and health documentation

Safety and health documentation

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
S&H information (paper or electronic) describes the core elements of the S&HMS, their interaction and links to related documents.
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A S&HMS is in place and includes supporting documentation (such as SOPs, JSAs and work permits) to ensure its effectiveness.
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Employees are aware of the S&H system, and the S&H manual (paper or electronic) is readily accessible. Relevant parts are understood by all.
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There is a comprehensive system in place for reviewing, updating and communicating S&H documentation.
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All employees are aware of and have a good working knowledge of relevant S&HMS documentation.
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S&H documentation (paper or electronic) describes the core elements of the S&HMS, their interaction and links to related documentation.
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Element 10 - Control of documents and data

Control of documents and data

Key to Self-Assessment Rating
1 Little or no documentation within the S&HMS; little or no implementation of those items.
2 Some evidence of documentation within the S&HMS; implementation is inconsistent or on an ad hoc basis (with no or little supporting documentation).
3 Reasonable documentation within the S&HMS; reasonable but somewhat inconsistent implementation/application.
4 Documentation within the S&HMS; full implementation and consistent application across the operation
5 Documentation within the S&HMS; total integration into normal operations; regular review demonstrating continuous improvement and best practice.
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