Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
1. Emergency Evacuations
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1.1 Is there a current evacuation sign & diagram clearly displayed? Are there sufficient signs in suitable locations? Are the signs correctly oriented?
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1.2 Are exits from building clearly marked and correspond with the fire evacuation plan?
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1.3 Where emergency lights are installed, are they in working order?
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1.4 Are staff with specific evacuation needs (eg wheelchair) considered in the evacuation plan?
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1.5 Has an evacuation drill been conducted in the past year ( date )?
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1.6 Are fire extinguishers tagged and have they been inspected by a qualified person? Month of last inspection ?
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1.7 Is fire equipment easily accessible and clearly marked?
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1.8 Are fire wardens / evacuation coordinators appropriately trained and are names displayed in the office?
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1.9 Is the fire warning system tested regularly and what type of if warning system is the office using?
2. First Aid
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2.1 Has a risk assessment been completed to establish first aid requirements?
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2.2 How many appointed first aid officers are established in the location?
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2.3 Are first aid officers paid for this role ( as per Dept policy)?
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2.4 Are the first aid qualifications up to date ( three year & 12 month CPR update)?
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2.5 Are FAO personnel names displayed?
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2.6 Are all first aid kits clearly identified and well maintained?
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2.7 Are emergency contact numbers displayed near first aid kit?
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2.8 Is there a current accident response plan accessible to staff?
3. Electrical
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3.1 Are electrical safety switches checked regularly?
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3.2 Is portable electrical equipment tested and tagged on a regular basis?
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3.4 Are all lights and fittings, power points and switches well maintained?
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3.5 Is the area free of any hazardous extension cords and double adapters?
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3.6 Are leads under the desk tidy and free of any electrical hazards?
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3.7 Are electrical cords organized in a controlled and safe manner?
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3.9 Is all electrical equipment in use owned by the Department?
4. Work Environment
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4.1 Is lighting adequate for the task being undertaken?
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4.2 Are all lights operating?
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4.3 Are all light fittings clean?
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4.4 Is air circulation adequate in all areas?
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4.5 Are air conditioning vents clean?
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4.6 Are all floor coverings in good condition?
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4.7 Are background noises acceptable?
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4.8 Is the air conditioning system maintained on a regular basis?
5. Housekeeping
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5.1 Is the office foyer in a clean and tidy appearance?
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5.2 Are access and egress points free of hazard points?
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5.2 Are outdoor areas well maintained and free of hazards and rubbish?
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5.3 Are all floors, walkways, walls and ceilings in a clean well maintained condition?
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5.4 Has the Departmental Smoking policy been enforced and if a designated smoking area has been established, has a risk assessment been completed?
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5.5 Are all chairs in good condition and ergonomically adjustable?
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5.6 Does local hazard identification and reporting occur?
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5.7 Is sufficient storage space provided?
6. Manual Handling
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6.1 Are shelves and fixtures secured firmly and in safe condition?
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6.2 Are storage areas stacked in a safe manner which assists people when depositing or retrieving goods?
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6.3 Are compatuses and other equipment maintained to allow ease of movement?
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6.4 Where required are manual handling tasks completed safely?
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6.5 Where provided is any manual handling equipment in safe working condition? Eg trolleys
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6.6 Where required has manual handling training been provided?
7. Work Posture / Organisation
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7.1 Are all work stations setup according to ergonomic guidelines?
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7.2 Are all chairs and desks ergonomically adjustable?
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7.3 Are workstations free from clutter with ample space provided to perform work in a safe manner?
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7.4 Are staff comfortable with their ergonomic setup?
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7.5 Have staff been instructed in correct workstation setup requirements?
8. Amenities
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8.1 Is the kitchen area clean and tidy?
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8.2 Are refrigerators clean and free of out of date food?
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8.3 Is dishwasher clean and well maintained?
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8.4 Are microwave ovens in a clean and tidy condition?
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8.5 Are rubbish bins emptied and clean?
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8.6 Are toilet facilities regularly cleaned and maintained?
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8.7 If provided, are washing machine facilities clean and well maintained?
9. WHS Consultation
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9.1 Where elected are health and safety representatives involved in the resolution of workplace safety issues?
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9.2 Is health and safety on the workgroup meeting agendas?
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9.3 Are employees aware of the Regional Safety Wellbeing & Injury Management consultation Network?
10. Workplace Assessment & Inspection
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10.1 Are Workplace Inspections conducted by HSR or nominated employee?
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10.2 Are findings of inspection discussed with Service Centre Manager and outcomes recorded and auctioned?
11. Risk Management
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11.1 Does the service centre have a Work Health & Safety Risk Management register?
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11.2 Are Work Health & Safety risks reported to Management and H&S representative?
12. Planning & Development
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12.1 Are Safety Wellbeing & Injury Management programs incorporated into operational plans?
13. Education & Awareness
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13.1 Are all employees inducted into the workplace as per Departmental policy?
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13.2 Is the employee training register up to date?
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13.3 Do workplace induction programs include, Fire Safety awareness, Health & Safety Awareness?
14. Performance Reporting
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14.1 Do Managers receive and review information about service centre Health & Safety performance.?
15. Incident & Injury Management
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15.1 Are H&S representatives informed and involved in work related WH&S events?
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15.2 Are H&S representatives involved in critical incident reporting and WIRF completion and support?
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15.3 Are Management and staff aware of the process for managing critical incident issues?
16. Employee Support & Wellbeing & Psychological Health
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16.1 Are staff aware of Departmental EAS supports and how to access this?
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16.2 Do staff have opportunities to express there views?
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16.3 Does an open communication process exist between staff and management?
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16.4 Do staff have a clear understanding of there role and job within the department?
17. Hazardous Substances
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17.1 Are all hazardous substances stored correctly?
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17.2 Are SDS sheets available for hazardous substances stored on site?
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17.3 Are hazardous substances stored in approved containers?
18. Safety & security away from office?
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18.1 Do employees maintain regular contact when working away from the office?
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18.2 For remote travel, do employees complete a remote travel checklist?
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18.3 Are remote vehicles fitted with first aid kits and necessary supplies for the journey?
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18.4 Is a contact person appointed for out of office contact?
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18.5 Are pre departure vehicle checks conducted and if fitted is SkyNet duress system tested with Chubb security?
19. In office security
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19.1 Are duress systems tested monthly?
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19.2 Do all staff know how to respond to a duress activation?
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19.3 Are security cameras if installed working and tested monthly?
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19.4 Are interview high risk procedures followed?
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19.5 Are interview rooms in a clean and tidy condition?
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19.6 Is high security room correctly setup?
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19.7 Are staff aware of response to aggressive client interactions?
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19.8 Are duress response procedure in place?
SWIM Advisor Signatures
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Managers Signatures
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Health & Safety Representative Signature
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