Schiavello (Site) QHSE Internal Safety Audit Report

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Project Safety Plan

• 1. Has a site specific project safety plan been developed for the project?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 2. Is the plan the current revision

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 3. Is the plan approved by the project manager

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 4. Is there a document transmittal register that demonstrates the safety plan / project risk register has been communicated to the subcontractors during the contract letting process

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Policies

• 5. Has the plan been updated to take account of changes in resources, risk or design changes in the project?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 6. Is the current WHS policy statement displayed on the notice board?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 7. Is the current WHS policy statement communicated to site personnel including subcontractors through the induction process?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 8. Is the current rehabilitation policy displayed on the notice board?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 9. Is the return to work coordinator name and number displayed on the emergency contact poster?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 10. Are the details of workers compensation insurer displayed on the notice board?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 11. Is the WHS consultation policy displayed on the notice board?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Site Registration and Induction

• 12. Is the sign on sheet in place and in use. (No. Of personnel and subcontractors on site)

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 13. Is the site induction register up to date?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 14. How many persons have been inducted?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Contractual requirement for WHS

• 15. Are specific contractual/client requirements being communicated to subcontractors?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Roles and Responsibilities

• 16. Does the project safe plan contain correct organisational chart and reference current positions?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 17. Have all project responsibilities been allocated and are they current?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 18. Have roles and responsibilities been communicated to all project staff and have they been signed off?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 19. Has a person been nominated specifically for the role of WHS management representative?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 20. Dos the project safety plan include a copy of the site organisation chart which reflects the current resources on the project and their reporting lines for WHS?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Training

• 21. Has the project manager identified training needs for project personnel?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 22. Has any training been provided since commencement of project or since last internal audit?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 23. Have details of training been forwarded to the WHS manager?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 24. Has on the job training been recorded and filed?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 25. Are current workers on site inducted and the induction records completed?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 26. Is a copy of each workers WHS induction card, licences and certificates of competency attached behind their induction record?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Consultation

• 27. Have arrangements for consultation been agreed? Is there a consultation tool box talk or similar to demonstrate a consultative process?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 28. Is the site safety committee or health and safety representative name/s displayed on the notice board?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 29. Is there adequate representation of workers?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 30. Is the site notice board established? Does it display all items listed in the project safety plan?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 31. Are tool box meetings taking place as required and are records available?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 32. Is there evidence of the project manager attending a TBT or safety walk at least once a month?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 33. Is there evidence of a senior manager participating in safety related information? If so, list the most recent date.

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Select date

  Date

• Add media

  Media

• 34. Are actions arising from site safety walks and tool box meetings signed off as and when they we complete?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 35. Are subcontractors tool box meetings taking place on a fortnightly basis and records available (may be substituted by attending a TBT if the subcontractor is low in numbers)

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 36. Is a copy of the toolbox meeting minutes available to all workers?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 37. Is a copy of the current project risk register available to all workers?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Risk Management

• 38. Has the project risk register been updated to include all current trades on site including the finding of the safety in design risk assessment?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Safe Work Method Statements

• 39. Are SWMS available for all current work being performed on the project?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 40. Do all subcontractors on site have an accepted SWMS (verified by principal contractor)?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 41. Have the workers on site been inducted into and signed their relevant SWMS?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 42. Have SWMS been monitored by use of weekly spot audits

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

First Aid and Emergency Planning

• 43. Is the site maintaining a first aid register of injury record?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 44. Are the site first aid officers names displayed?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 45. Are the site first aides competent and adequately trained? Objective evidence required.

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 46. Is the first aid kit stocked in accordance with the first aid code of practice? Is there a first aid room?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 47. Is the correct number of first aid kits available for use and located in accordance with the code of practice?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 48. Have first aid facilities been marked with the appropriate safety signs?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 49. Is the emergency warning system established, tested and known to site personnel?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 50. Is the site covered by the necessary emergency evacuation plans and are they displayed?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 51. Is there an emergency evacuation plan on site providing locations of:<br>- Muster point<br>- Fire Extinguishers<br>- Site amenities <br>- Spill kit locations<br>- Chemical storage location<br>- First aid kit locations

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 52. Has an emergency controller been appointed and do they understand what to do in an emergency?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 53. Is there a list of emergency controllers/first aides posted on site?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 54. Has a practice emergency evacuation drill been conducted and recorded initially and then six monthly?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Hazardous Substances and Dangerous Goods

• 55. Is the site maintaining a hazardous substances register?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 56. Does the register cover all hazardous substances on site?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 57. Has a risk assessment been performed for all hazardous substances used on the project?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 58. Are hazardous substances and dangerous goods being stored in compliance with satisfactory requirements and/or appropriate standards I.E AS1940

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 59. Is there evidence to demonstrate that personnel have been consulted and trained in the handling requirements, PPE to be worn or other control measures to be observed when using hazardous substances and dangerous goods?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 60. Are MSDSs available for all products in use on site and are issue date less than five years old?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 61. Is the hazardous substance register and MSDSs close to first aid facilities?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 62. Are the hazardous substances in labelled containers/packages?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Inspection of Site

• 63. Are safety walks and spot audits undertaken at least fortnightly?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 64. Are safety walks being performed by competent personnel and including subcontractors?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 65. Are findings recorded on the safety walk form?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 66. Are significant findings linked to the issue of non conformance reports?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 67. Are identified (observations NCRs) issues closed out?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Inspection - Plant and Equipment

• 68. Are plant certification records available?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 69. Are planet and risk assessment records available for all high risk (mobile) items of plant?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 70. Is the plant and equipment register maintained?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 71. Are records of defects noted during plant startup checks?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 72. Are maintenance and service records available for all plant on site?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 73. Are electrical test and tag records available for all electrical equipment on site including subcontractors?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 74. Are non conformance reports raised for significant safety breaches or non conformances?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 75. Are all identified issues signed off and completed within the required timeframe?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Non Conformance and Non Conformance Reports

• 76. Where the non conformance reports relate to a dangerous occurrence, has the regulator been notified in the prescribed manner?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 77. Are incident/dangerous occurrence investigation reports completed as required and corrective action implemented based on risk?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 78. Are early notification of workplace injury forms completed and sent to the RTW coordinator?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 79. Have issues identified in any regulator notices issued been dealt with and finalised?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 80. Have issues identified by client audits been dealt with and finalised?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

WHS Audits

• 81. Has an internal audit schedule been established for the project?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 82. Have audits been performed in accordance with the schedule?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 83. Have all non conformances raised by the audit been closed out and signed off?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

Legislation/Records Management

• 84. Are project records being maintained as per the requirements of the IMS?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media

• 85. Is legislation, codes of practice and Australian standards readily available to all site staff?

  Meets Requirements

  Minor deficiency (action required within 2 weeks)

  Significant deficiency (immediate action required - NCN to be issued)

  Not Applicable

  Opportunity for Improvement

• Add media

  Media