Health & Safety Management Audit

Section 1 - Head Teacher

Section 2 - Business Manager

Safety Policy

  • 1. Is there a copy of the current version of the Health & Safety Policy available in the area of responsibility?

  • 2. Are all employees aware of the written H&S policy?

  • 3. Are employees aware of their H&S duties and responsibilities?

  • 4. Is there a clear, written allocation of the health and safety responsibilities of all line managers and supervisors in your area of responsibility?

  • 5. Are employees given specific health & safety information? e.g. employee handbook

  • 6. Is health & safety an agenda item at team meetings?

  • 7. Is all relevant H&S information displayed?

  • 8. Have all employees got access to relevant safety documents and guidance?

  • 9. Is there a Health & Safety Law poster displayed in employee areas?

Risk Assessments

  • OVERALL AIM: Risk Assessments have been completed by a competent person and readily available to all. They are reviewed when required.

    EVIDENCE: Discussions with manager, employees, training records, documentation

  • 1. Are all hazards/risks identified?

  • 2. Are written risk assessments (generic/specific) in place?

  • 3. Is there evidence of management/employee involvement?

  • 4. Evidence of risk assessment outcomes? i.e. training/method statements/health surveillance/PPE

  • 5. Are control measures implemented?

  • 6. Are recommendations for improvement identified and followed up?

  • 7. Are the risk assessments communicated to all staff? If so, how?

  • 8. Is there evidence of training for competency to carry out risk assessments?

  • 9. Are risk assessments approved by an appropriate person?

  • 10. Are the assessments reviewed following accidents, incidents, changes of work practices?

Accident and Incident Reporting

  • OVERALL AIM: The school has adequate procedures for the reporting, investigation and evaluation of accidents, incidents and dangerous occurrences.

    EVIDENCE: Incident report forms, discussions with managers/employees/contractors, employee handbook

    REFERENCE: Accident and reporting procedures

  • 1. Are all accidents/incidents reported to the health and safety team to enable HSE notification within specified time scales?

  • 2. Are managers aware of their responsibilities regarding accident/incident reporting/investigation?

  • 3. Are employees aware of their responsibilities regarding accident/incident reporting?

  • 4. Where appropriate, are contractors/visitors made aware of the accident/incident procedures?

  • 5. Do line managers investigate all accidents/incidents and is corrective action taken where required?

  • 6. Are all accidents/incidents evaluated at least annually, patterns & trends identified and preventative action taken?

  • 7. Do investigations consider compliance with legal standings, failure in performance e.g. following protocol, RA and method statement?

  • 8. Are recommendations of formal incident investigations implemented within the workplace?

Emergency Arrangements

  • OVERALL AIM: Emergency Arrangements are in place and communicated to relevant personnel.

    EVIDENCE: Fire Risk Assessment, training records, fire notices, contractor information

    REFERENCE: Regulatory Reform (Fire Safety) Order - RRO

  • 1. Does the school have the arrangements in place to deal with serious and imminent danger?

  • 2. Are key personnel aware of their responsibility in the event of an emergency?

  • 3. Are other personnel aware of what to do in the event of an emergency? (fire wardens)

  • 4. Has a fire Risk Assessment exercise been undertaken for the premises, and if so has an action plan been developed to implement the recommendations?

  • 5. Does the workplace undertake evacuation drills at least once per term

  • 6. Are visitors, contractors, pupils and temporary employees made aware of evacuation procedures? If so, how? (PEEPS)

  • 7. Are there written evacuation procedures posted in appropriate locations and are means of escape clearly signed?

  • 8. Is appropriate equipment available to deal with emergencies and are key personnel trained in its use?

  • 9. If the workplace is shared, are emergency arrangements communicated and co-coordinated with neighbours?

  • 10. Is all equipment provided to deal with emergencies tested, inspected and maintained in line with manufacturers and fire brigade requirements?

First Aid

  • 1. Are there adequate numbers of trained personnel to render first aid readily available? (including paediatric)

  • 2. Are there adequate numbers of nominated persons to maintain first aid boxes and records?

  • 3. First aid supplies are readily available and well stocked?

  • 4. Are there suitable facilities for quick drenching or flushing of eyes and body within the immediate work area?

Security and Safeguarding

  • OVERALL AIM: The school has adequate procedures to effectively safeguard the security of staff and pupils

    EVIDENCE: Inspection checklists, discussions with managers and employees

    REFERENCE: Ofsted

  • 1. Is there clear signage directing visitors to reception/other services on site?

  • 2. Are the gates and perimeter fencing of adequate height and in good condition?

  • 3. Are gates locked when the the school is not in use?

  • 4. Is the number of entrance points onto the school site minimised? (restricted to one during the school day)

  • 5. Is there a clearly defined route between the site entrance(s) and reception, with access to children avoided where practicable?

  • 6. Is the number of freely available access doors minimised?

  • 7. Is access to low roofs restricted and are any fragile surfaces identified with suitable signage? (If anti-climb paint is used it has signage)

  • 8. Are external storage / waste bins secured and located 4m - 8m away from buildings?

Work at Height

  • OVERALL AIM: The school has adequate arrangements to avoid or reduce the risks of people and materials falling from height or through fragile surfaces

    EVIDENCE: Discussions with premises manager, employees, inspection of the workplace, inspection of the workplace and equipment, inspection of records

  • 1. Is there awareness of where work at height takes place on the premises and who carries it out?

  • 2. Is there evidence that work at height risks specific to the premises have been assessed including existing places of work and fragile surfaces?

  • 3. Where necessary to work at height, is the work properly planned and supervised by a competent person? Have people who are required to work at height undergone appropriate training?

  • 4. Are management checks carried out to ensure that people working at height are competent?

  • 5. Is there evidence that work equipment has been selected appropriate to the tasks and areas of work?

  • 6. Where equipment is premises based is there awareness and systems to ensure that this equipment is only for use by school / Council employees?

  • 7. Is there evidence that equipment for work at height is subject to inspection, examination and test by competent people?

  • 8. Has planning for rescue from work at height situations been taken into account?

Safety Representation/Inspections

  • 1. H&S reps involved in H&S committee?

  • 2. H&S reps involved in H&S inspections?

  • 3. H&S reps involved in accident and incident investigations?

  • 4. H&S reps involved in discussions on the introduction of new processes/activities?

  • 5. H&S reps involved in changes which affect working conditions such as refurbishment, moving premises, implementation of new working practices?

  • 6. Are safety inspections carried out by a competent person and evidenced?

  • 7. Do the department inspections have a formal timetable?

  • 8. Is remedial action carried out?

  • 9. Are unresolved issues managed appropriately?

  • 10. Are managers aware of their responsibilities to carry out inspections?

Construction, Design and Management (CDM)

  • OVERALL AIM: The school has a clear understanding of their responsibilities under CDM Regulations, and can demonstrate compliance with the Council's CDM Safety Document.

    EVIDENCE: Completed notification forms, health and safety plans & files, site meeting minutes, discussions with property management, capital management team

    REFERENCE: Managing Health & Safety in Construction procedures

  • 1. Are checks made to determine if proposed building works are included in the CDM regulations?

  • 2. Is there a system to notify property management of changes to the building prior to the work commencing?

  • 3. Is relevant information about the premises or area involved in the building work passed to the contractor? (E.g. contaminated land, asbestos, requirements of working areas to remain in use)

  • 4. Are Health and Safety plans obtained from the principal contractor, vetted and approved prior to work starting?

  • 5. Is the Health and Safety file handed over on completion of projects for future reference?

  • 6. Is the contractor monitored whilst undertaking the work? Is this recorded? If so, how?

Control of Contractors

  • OVERALL AIM: Control of Contractors information is distributed to relevant people.

    EVIDENCE: Control of Contractors procedures

  • 1. Is a competent person involved in preparing specifications for the work or agreeing that any proposed work is acceptable?

  • 2. Is the relevant pre-qualification questionnaire available and used for vetting all contractors?

  • 3. Have job specific method statements and risk assessments been obtained from the contractor and checked by a competent person?

  • 4. Are meetings held directly with the contractor to discuss the intended work and how it will effect the normal building use?

  • 5. Is the contractor monitored whilst undertaking the work? Is this recorded? if so, how?

Stress

  • 1. Is the stress policy brought to the attention of the staff, and do they know what process to take if they felt they were suffering from work related stress?

  • 2. Would action be taken if someone complained of stress at work?

  • 3. Are managers aware of the procedure to follow regarding stress assessments for work related stress?

  • 4. Are all new employees given a clear outline of job functions and responsibilities?

Manual Handling Operations

  • OVERALL AIM: The School has adequate procedures in place to ensure that all manual handling and moving & assisting operations are avoided or the risks minimised to reduce workplace injuries.

    EVIDENCE: Look at work processes and procedures, inspect manual handling assessments, discussions with employees, training records, maintenance records

  • 1. Are all manual handling and moving & assisting operations assessed taking into account the load, the nature of the task, the working environment and the individuals' capabilities?

  • 2. Where a significant risk is identified, has a specific manual handling assessment been carried out and formally recorded?

  • 3. Where hazards exist are the control measures identified in the assessments implemented and monitored by supervisors/managers?

  • 4. Have employees received appropriate training to carry out those manual handling tasks which cannot be eliminated?

  • 5. Where mechanical aids are provided to assist employees with lifting and handling - are they easily accessible, suitably maintained and serviced where necessary and employees suitably trained in their use?

  • 6. Are manual handling operations periodically reviewed to ensure they remain valid?

Lone Working

  • OVERALL AIM: Suitable measures are in place to identify lone workers and ensure that the risks associated with lone working are fully understood and managed to their lowest level practicable.

    EVIDENCE: Specific risk assessments, evidence of awareness and training, background information on individual service users, mobile phones or other means of summoning assistance provided

  • 1. Have individuals or groups of employees been identified as lone workers?

  • 2. Have specific risk assessments been undertaken identifying the risks associated with lone working? Are they suitable and sufficient?

  • 3. When working with or visiting members of the public/service users, etc is there a process in place whereby as much information is gathered on the individual before visiting commences?

  • 4. Are there protocols in place where the lone worker records their whereabouts and is required to call in at the end of their planned visit?

  • 5. Is someone within the workplace identified as having responsibility for taking appropriate action if an individual does not return or call in?

  • 6. Have all employees been trained and are they aware of the lone working procedures in place and their responsibility for working within them?

  • 7. Are employees who work alone provided with adequate means of contacting their office base, manager or other assistance in the event of an emergency?

  • 8. Are employees aware of the need to report to their manager and record using the electronic system any untoward incidents that they experience?

Catering - WORK IN PROGRESS)

  • OVERALL AIM: The school has adequate procedures for the effective control and management of Catering Services

    EVIDENCE: ??

    REFERENCE: ???

  • Does the school buy into the Education Catering services provided by Oldham Council

  • Date of last Catering audit?

  • 1. Who provides this service?

  • 2. What agreement have you entered into?

Cleaning - (WORK IN PROGRESS)

  • OVERALL AIM: The school has adequate procedures for the effective control and management of Cleaning Services

    EVIDENCE: ??

    REFERENCE: ???

  • Does the school buy into the Cleaning services provided by Oldham Council

  • Date of last Cleaning audit

  • 1. Who provides this service?

  • 2. What agreement have you entered into?

New and Expectant Mothers

  • OVERALL AIM: Suitable measures are in place to ensure the health, safety and welfare of new and expectant mothers

    EVIDENCE: Specific risk assessments, evidence of training and awareness of risks, incident report forms

  • 1. Are specific risk assessments carried out taking into consideration vulnerable groups including pregnant women and young persons?

  • 2. Are managers aware of the need to modify tasks or consider alternative working arrangements depending on the findings of risk assessments?

  • 3. Are there welfare facilities available for employees who are pregnant or breast feeding?

  • 4. Is there evidence that managers discuss the outcome of the risk assessment with the individual employee?

Educational Visits

  • OVERALL AIM: Educational Visits should comply with educational visits procedure.

    EVIDENCE: Look at the schools policies/procedures, risk assessments, training and previous visit documentation

  • 1. Does the school/establishment have a school visits policy?

  • 2. Has a school Educational Visits Coordinator (EVC) been appointed and suitably trained?

  • 3. Are suitable and sufficient risk assessments carried out for all visits?

  • 4. Are all high risk visits authorised by the school EVC?

  • 5. Are necessary checks carried to ensure necessary providers and activity leaders are competent?

  • 6. Does the school retain all documentation relation to educational visits?

  • 7. Is someone nominated as the emergency home contact when groups are away?

  • 8. Are parental consent forms completed for all visits?

  • 9. Are procedures in place for ensuring that coach operators have the appropriate license and all coaches used are fitted with seat belts?

Medication Procedure

  • EVIDENCE: Discussion with staff, risk assessments specific to medication, training records

  • 1. Is there a medication policy in place?

  • 2. Are an appropriate amount of staff trained in administering medication?

  • 3. Is medication stored in a locked medication cabinet or separate lockable fridge where necessary?

  • 4. Do parents complete the required paperwork?

  • 5. Paperwork completed on receiving and administering medication?

  • 6. Are health care plans in place?

  • 7. Have out of date or medications no longer used been disposed of or returned to the parents?

Display Screen Equipment (DSE)

  • OVERALL AIM: The use of Display Screen Equipment (DSE) is effectively managed in school and any health risks are identified and adequately controlled.

    EVIDENCE: Discussions with employees, inspection of the workplace and equipment, inspection of DSE Assessments

  • 1. Has a DSE Self-Assessment been carried out for each employee either manually or by using an on-line system and has any advice or equipment been provided to the employee?

  • 2. Have employees received DSE awareness training/instruction?

  • 3. Are the seats provided fully adjustable in both height and backrest to provided good lumber support?

  • 4. Are procedures in place for employees to report any pain or discomfort that may be attributed to using the DSE to their supervisors and then be referred for further medical help/intervention?

  • 5. Are all DSE assessments approved by the relevant manager?

  • 6. Are employees aware that they can ask for eyesight tests?

Minibuses

  • OVERALL AIM: Suitable measures must be in place to ensure the safe operation of minibuses

    EVIDENCE: Look at the policy & procedures, risk assessments, training files and relevant document (i.e. MOT, service records, LOLER records, etc)

  • Are there any minibuses?

  • 1. Are all drivers' licenses checked to ensure they have the right class on the license to drive minibuses? i.e. D or D1 on the license or did they pass test pre-January 1997?

  • 2. Have all drivers undergone a driver assessment?

  • 3. Are suitable and sufficient risk assessments carried out for the use of the minibus?

  • 4. Have all drivers had a medical within the past 3 years?

  • 5. Are pre-user checks of the minibus carried out each day and documented?

  • 6. Does the minibus have a current MOT and is it regularly serviced?

  • 7. Are seat belts fitted to the minibus?

  • 8. Does the minibus carry a first aid kit, fire extinguisher, high visibility vest and warning triangle?

  • 9. Are powered lifts tested and inspected every 6 months and are documents available?

Section 3 - Site Manager Section

Asbestos

  • OVERALL AIM: The school has procedures in place to ensure that asbestos containing materials in the building do not pose a threat to health, the condition is appropriately monitored and where work is planned involving disturbance the Asbestos Duty Holder and property management are fully aware.

    EVIDENCE: Site asbestos file, induction records, team meeting minutes, discussions with duty holder, discussions with employees.

    REFERENCE: Asbestos policies and procedures

  • Is there any asbestos on site?

  • 1. Has an Asbestos Duty Holder been appointed to manage asbestos containing materials at the workplace?

  • 2. Has the Asbestos Duty Holder received appropriate training to allow them to carry out their responsibilities?

  • 3. Does the school have an up to date Asbestos Register?

  • 4. Does the Duty Holder regularly inspect the condition of any identified asbestos in the asbestos building file? Are these checks recorded in the register?

  • 5. Are contractors made aware of the Asbestos Register?

  • 6. Do all building contractors sign in and check the asbestos survey report prior to starting work?

  • 7. Are the procedures known and understood if asbestos is disturbed in the building?

  • 8. Are employees that work in the building made aware of the presence and position of asbestos in the building if they are likely to disturb it during normal work?

  • 9. Are property management informed of any work to be carried out that has not been arranged through them?

  • 10. Warning labels/stickers provided where appropriate?

Control of Substances Hazardous to Health (COSHH)

  • OVERALL AIM: The school has adequate procedures in place to avoid or reduce, to the lowest level possible, the exposure of all persons to substances, which may be hazardous to health.

    EVIDENCE: COSHH Assessments, training records, discussions with employees/supervisors, inspection of workplace and PPE records, maintenance records

  • 1. Have COSHH assessments been carried out for all products, substances and processes and the findings been formally disseminated to employees?

  • 2. Where hazards exist, are the control measures identified in the COSHH assessments implemented and monitored by supervisors/managers?

  • 3. Has adequate information, instruction and training been provided for employees using substances that may be hazardous to health?

  • 4. Is there a system in place to request manufacturers hazard data sheets (MSDS's) for new products introduced in school?

  • 5. Are hazardous substances stored safely and suitably labelled?

  • 6. Where necessary are procedures in place to monitor exposure and provide health surveillance?

  • 7. Are there adequate welfare and emergency facilities where appropriate?

  • 8. Are the products and COSHH assessments reviewed on a regular basis?

Electrical Safety

  • REFERENCE: Health & Safety - Electricty at Work Regulations

  • 1. Electrical panels are clearly marked and unobstructed, restricted access?

  • 2. Cable management acceptable? (no split/taped cords)

  • 3. Any loose or damaged conduit or trunking?

  • 4. Fixed electrical system checked by competent person? Examine records?

  • 5. Electrical equipment maintained - visual checks by user, formal inspection?

  • 6. Any unauthorised private equipment being used?

Fire Protection

  • OVERALL AIM: Fire equipment is suitable and sufficient and adequately maintained and inspected

    EVIDENCE: Discussion with managers & staff, risk assessments, training records, inspection of work equipment/audits/inspection records

  • 1. All fire alarms and smoke detectors are in working condition?

  • 2. All exits are clearly marked?

  • 3. Fire extinguishers are properly mounted?

  • 4. Extinguishers have inspection sticker attached?

  • 5. Combustible materials are kept away from heat sources?

  • 6. Fire doors and exits are free of obstructions?

  • 7. Weekly fire alarm tests are carried out and recorded?

  • 8. Vision panels are unobstructed and in good condition?

  • 9. Where applicable, has the sprinkler system been maintained, inspected and tested?

  • 10. Do all fire doors close and fit into rebate as appropriate?

Gas & Boiler House Safety

  • OVERALL AIM: The school has adequate procedures for the effective control and management of gas safety.

    REFERENCE: Gas Safety Register, HSE.gov.uk

  • 1. Are all gas appliances installed, fitted and maintained by competent persons?

  • 2. Are all appliances subjected to an annual gas safety test?

  • 3. Is a gas shut off valve installed and are staff aware of its location?

  • 4. Are only trained persons involved in relighting gas appliances and pilot lights?

  • 5. Are boiler houses free of combustible materials?

Manual Handling Operations

  • OVERALL AIM: The School has adequate procedures in place to ensure that all manual handling and moving & assisting operations are avoided or the risks minimised to reduce workplace injuries.

    EVIDENCE: Look at work processes and procedures, inspect manual handling assessments, discussions with employees, training records, maintenance records

  • 1. Are all manual handling and moving & assisting operations assessed taking into account the load, the nature of the task, the working environment and the individuals' capabilities?

  • 2. Where a significant risk is identified, has a specific manual handling assessment been carried out and formally recorded?

  • 3. Where hazards exist are the control measures identified in the assessments implemented and monitored by supervisors/managers?

  • 4. Have employees received appropriate training to carry out those manual handling tasks which cannot be eliminated?

  • 5. Where mechanical aids are provided to assist employees with lifting and handling - are they easily accessible, suitably maintained and serviced where necessary and employees suitably trained in their use?

  • 6. Are manual handling operations periodically reviewed to ensure they remain valid?

Lone Working

  • OVERALL AIM: Suitable measures are in place to identify lone workers and ensure that the risks associated with lone working are fully understood and managed to their lowest level practicable.

    EVIDENCE: Specific risk assessments, evidence of awareness and training, background information on individual service users, mobile phones or other means of summoning assistance provided

  • 1. Have individuals or groups of employees been identified as lone workers?

  • 2. Have specific risk assessments been undertaken identifying the risks associated with lone working? Are they suitable and sufficient?

  • 3. When working with or visiting members of the public/service users, etc is there a process in place whereby as much information is gathered on the individual before visiting commences?

  • 4. Are there protocols in place where the lone worker records their whereabouts and is required to call in at the end of their planned visit?

  • 5. Is someone within the workplace identified as having responsibility for taking appropriate action if an individual does not return or call in?

  • 6. Have all employees been trained and are they aware of the lone working procedures in place and their responsibility for working within them?

  • 7. Are employees who work alone provided with adequate means of contacting their office base, manager or other assistance in the event of an emergency?

  • 8. Are employees aware of the need to report to their manager and record using the electronic system any untoward incidents that they experience?

Housekeeping

  • EVIDENCE: Discussions with Headteacher, Business Manager, employees, visual inspections

  • 1. Are classrooms and other areas clean and tidy?

  • 2. Corridors/halls/walkways clear of debris and obstructions?

  • 3. All spills cleaned up speedily?

  • 4. Carpets in good condition? (No holes or curled edges)

  • 5. Rest rooms are kept neat and clean?

  • 6. Floors, stairs and walkways have non-slip surfaces where appropriate?

  • 7. Waste bins are available and emptied regularly?

  • 8. Floors are free of holes, protrusions, loose boards and splinters?

  • 9. Oily rags and flammable refuse are correctly and quickly disposed of?

  • 10. Items are stored correctly and empty boxes, etc are disposed of?

Work at Height

  • OVERALL AIM: The school has adequate arrangements to avoid or reduce the risks of people and materials falling from height or through fragile surfaces

    EVIDENCE: Discussions with premises manager, employees, inspection of the workplace, inspection of the workplace and equipment, inspection of records

  • 1. Is there awareness of where work at height takes place on the premises and who carries it out?

  • 2. Is there evidence that work at height risks specific to the premises have been assessed including existing places of work and fragile surfaces?

  • 3. Where necessary to work at height, is the work properly planned and supervised by a competent person? Have people who are required to work at height undergone appropriate training?

  • 4. Are management checks carried out to ensure that people working at height are competent?

  • 5. Is there evidence that work equipment has been selected appropriate to the tasks and areas of work?

  • 6. Where equipment is premises based is there awareness and systems to ensure that this equipment is only for use by school / Council employees?

  • 7. Is there evidence that equipment for work at height is subject to inspection, examination and test by competent people?

  • 8. Has planning for rescue from work at height situations been taken into account?

Control of Legionellosis

  • EVIDENCE: Health & Safety Guidance - L8 The Prevention and Control of Legionellosis

  • 1. Is there guidance based around L8 for control of legionella available for reference?

  • 2. Is someone identified as competent for your premises in relation to Legionella?

  • 3. Have you had your schools assessed to identify the level and source of risk from legionella?

  • 4. If there is a risk, has a scheme for preventing or controlling the risk been developed for the premises?

  • 5. Are there management plans to implement and manage control measures?

  • 6. Are all records in relation to legionella kept?

  • 7. Is the competent person for legionella involved in any planned work on water or air conditioning systems?

  • 8. Is property management aware of the intended work?

  • 9. Are contractors involved in any legionella work monitored? Is this recorded?

Lifts & Lifting Equipment

  • OVERALL AIM: The school has adequate procedures for the effective control and management of lifts and lifting equipment including inspection and maintenance.

    EVIDENCE: Inspection records, maintenance records, discussions with managers/employees/contractors

    REFERENCE: HSE Guidance INDG339 'Thorough Inspection & Testing of Lifts

  • Are there any lifts or lifting equipment?

  • 1. Are all passenger lifts fitted with safety devices to prevent a person being crushed, trapped, struck or falling from the lift?

  • 2. Are lifts/equipment marked with it's safe working load?

  • 3. Is there a means of raising alarm in all lifts in event of failure, are these tested and recorded?

  • 4. Is there a clear procedure to be followed in event of a person becoming trapped in the lift/equipment and are people competent to follow the procedure?

  • 5. Are all lifts/equipment examined at statutory intervals (every 6 months for people or 12 months for loads only) by competent person, recorded in terms of inspections, maintenance and testing?

  • 6. Has a competent person been appointed and had suitable training to carry out thorough examination and maintenance?

  • 7. Are they impartial in order for them to make an objective assessment of the lift/equipment?

  • 8. Are all remedial measures reported to the duty holder and swift action taken as a result?

Personal Protective Equipment (PPE)

  • OVERALL AIM: The school has procedures in place to provide suitable Personal Protective Equipment (PPE) to all employees who may be exposed to a risk to their health & safety that is not adequately controlled by other means.

    EVIDENCE: Inspect risk assessments & specific PPE assessments, discussions with employees/supervisors, checks on PPE, storage & maintenance records

  • 1. Evidence of specific/task personal protective equipment assessments?

  • 2. Is PPE suitable for the task/job?

  • 3. Are employees trained in the use and limitations of PPE?

  • 4. Is PPE inspected regularly by a competent person?

  • 5. Is there a clear procedure for reporting defects?

  • 6. Is PPE used when required, fitted correctly, stored and maintained including adequate changing facilities?

Play & Sports Areas / Activities

  • EVIDENCE: Inspection checklists, discussions with managers and employees

    REFERENCE: AfPE Guidance information

  • 1. Adequate space for size of class and activities conducted?

  • 2. Are windows opening onto external walkways / play areas restricted? Are barriers in place?

  • 3. Is safety glazing to BS 6206 or glazing filmed in the vulnerable areas? (e.g. panes > 250mm wide in or adjacent to doors, PE areas, etc)

  • 4. Are pathways / walkways stable underfoot and without significant trip hazards? (e.g. no potholes, no raised/sunken slabs)

  • 5. Is outdoor play equipment adequately maintained and in good condition? (checked annually by competent person, weekly checks by site staff)

  • 6. Is there sufficient storage space and is it reasonably tidy?

  • 7. Are playing fields / pitches visually inspected before use and free from hazardous materials?

  • 8. Is PE Equipment inspected within the past 12 months by a competent person? Are regular informal checks conducted by staff?

Premises Management

  • EVIDENCE: Asbestos register, risk assessments, records of tests, contractors documentation provided, CDM documents, site visits, discussions with managers/premises managers.

  • 1. Are housekeeping checks carried out and recorded?

  • 2. Is there compliance with the Equality Act 2010 for access/egress with appropriate safety markings/signs/alarms?

  • 3. Are work areas adequately lit?

  • 4. Is there adequate ventilation (fresh air) through work areas?

  • 5. Is the ambient temperature between 16-24 Celsius?

  • 6. Are arrangements in place for reporting defects to the building and remedial action carried out?

  • 7. Anti-slip surfaces provided where appropriate?

  • 8. Is there an adequate provision of drinking water?

  • 9. Is there adequate number of sanitary conveniences?

  • 10. Are traffic routes clearly marked?

Swimming Pool Management

  • OVERALL AIM: All swimming pools should be managed in accordance with HSE Guidance Managing Health & Safety in swimming pools (HSG179) and Pool Water Quality and Standards

    EVIDENCE: Look at policies/procedures i.e. NOP & EAP, risk assessments, test records, qualifications and inspect the area.

  • Is there a swimming pool?

  • 1. Does the school/establishment have a swimming pool policy?

  • 2. Does the policy include the Normal Operating Procedures (NOP) and the Emergency Action Plan (EAP) ?

  • 3. Are staff suitably qualified to carry out pool rescues?

  • 4. Is sufficient rescue equipment and signage in place?

  • 5. Are suitable and sufficient risk assessments available that specifically deal with the issue of pool safety?

  • 6. Can the area be closed off/secured when no staff are in the pool area?

  • 7. Are procedures in place for hiring out to outside organisations?

  • 8. Are pool plant records kept? i.e. water readings - free, combined, PH, Air & Water temperature

  • 9. Does the plant operator hold the ISRM pool plant operators certificate?

  • 10. Are water samples taken each month and tested for micro-organism issues by a UKAS accredited Laboratory? Are records kept of the results?

  • 11. What type of dosing system is in place?

Work Equipment

  • OVERALL AIM: Work equipment is suitable and is adequately maintained and inspected. All equipment is suitably constructed and guarded and employees are competent.

    EVIDENCE: Discussion with managers/purchasing officers, risk assessments specific to work equipment, discussions with employees, training records, inspection of work equipment departmental plans/audits/inspection records

  • 1. Is work equipment assessed prior to purchase for its suitability and compliance with the Provision and Use of Work Equipment Regulations (PUWER) ?

  • 2. Is work equipment installed, located and used in such a way as to reduce the risks to users and others?

  • 3. Is work equipment maintained and inspected either as per the manufacturer's instructions or where the risk assessment dictates. Are adequate records kept?

  • 4. Where work equipment involves specific risks to health & safety is use limited to competent persons?

  • 5. Have employees received information, instruction & training in the use of work equipment relating to the hazards and risks and are they deemed competent to operate the equipment?

  • 6. Have hazards relating to particular work equipment been identified and adequately controlled?

  • 7. Has a workplace audit been undertaken to determine compliance with the requirements of PUWER and where the equipment fails to comply with PUWER, is a replacement or upgrade program in place?

  • 8. Is there a defective equipment reporting and recording procedure?

Art Dept Audit

  • Is there an Art Department?

Health & Safety Management

  • 1. Is there an up to date departmental Health & Safety policy?

  • Date of last review:

  • 2. Are all colleagues in the department aware of the policy and have access to it?

  • 3. Do all colleagues in the department have access to the NSEAD guidance?

Risk Assessment

  • 1. Are all activities (including extra curricular) checked against controls specified in NSEAD 'A guide to safe practice in art and design' and risk assessments adapted to reflect local conditions?

  • 2. Are risk assessments incorporated / cross references into schemes of work, lesson plans, etc ?

  • 3. Do risk assessments cover students with special needs, learning difficulties, behavioural problems, etc ?

  • 4. Are all risk assessments reviewed regularly (annually) ?

  • Date of last review

Training

  • 1. Are there clear procedures for the induction and training of departmental staff?

  • 2. Does the department keep a central record of all health & safety training conducted by colleagues?

  • 3. Are all training needs notified to SLT?

Storage

  • 1. Sufficient storage space available and reasonably tidy with no accumulation of materials in working areas?

  • 2. Are all chemicals (including dyes, glazes, etc) stored correctly and labelled?

First Aid

  • 1. Adequate access to first aid provision at all times?

COSHH

  • 1. Is there a complete inventory of chemicals held within the department and material safety data sheets available for these? (In particular adhesives, dyes, photography chemicals)

  • 2. Cleaning staff aware of possible hazards and appropriate cleaning methods (damp cleaning / vacuum with hepa filter) used in ceramics area?

Work Environment

  • 1. Classrooms of adequate space for number of students and activities undertaken?

  • 2. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • 3. Services isolated / locked off when workroom is unsupervised?

  • 4. Lighting uniform and adequate for activities taking place?

  • 5. Flooring / surfaces maintained in good condition and provide a uniform surface?

Equipment

  • 1. Craft knives checked in after use?

  • 2. Maintenance/service records available for equipment (pug mills, kiln, etc) ? Regular informal checks are conducted by staff?

  • 3. Equipment (pottery wheels, pug mills, guillotines, etc) safely positioned and guarded?

  • 4. Equipment locked/isolated when not in use?

Dark Rooms

  • 1. Suitable extract ventilation installed in all dark rooms?

  • 2. Warning light operating and sited correctly?

  • 3. Electrical fittings and sockets sited away from the 'wet' area? (pull-cord type switches are preferable to surface switches)

Pottery

  • 1. Kiln is caged or in a separate lockable room?

  • 2. Clear space and no combustible materials around the kiln?

  • 3. Is there adequate ventilation? (In kiln rooms - extract ventilation may be required. Within classrooms - if used frequently when classes are in progress mechanical ventilation may be required)

  • 4. Kiln warning light to outside of operating room?

  • 5. Kiln doors fitted with a system to prevent opening during fire? (e.g. interlock system, trapped key or similar device)

  • To be used within specific curriculum areas in KS3 - KS5 in conjunction with the general school checklist.

    The following questions are based upon recommendations of NSEAD 'A guide to safe practice in art and design' - for further details refer to this guidance document.

Design & Technology Dept Audit

  • Is there a Design & Technology Department?

Health and Safety Management

  • 1. Is there an up to date departmental Health & Safety policy based on CLEAPSS model policy L260?

  • Date of last review

  • 2. Are all colleagues in the department aware of the policy and have access to it?

  • 3. Do all colleagues in the department have access to and utilise relevant safety guidance?
    (E.g. BS4163:2007, CLEAPPS guidance - D&T publications, TDA / DATA health & safety training standards in D&T

Risk Assessment

  • See BS4163:2007, CLEAPPS model risk assessments in DT and L235 Managing risk assessment in DT

  • 1. Are all activities (including extra curricular and technician duties) checked against model risk assessments and adapted to reflect local conditions?

  • 2. Are risk assessments incorporated/cross referenced into schemes of work, lesson plans, technicians' guides, etc?

  • 3. Does Health & Safety information appear in point of use texts? (student worksheets, textbooks)

  • 4. Do risk assessments cover any situations not covered by model assessments? e.g. students with special needs, learning disabilities, behavioural problems, etc.

  • 5. Are all risk assessments reviewed regularly (annually) ?

  • Date of last review

  • 6. Do class sizes meet recommendations in BS4163:2007 (Max 20)? If not, have specific risk assessments been undertaken to determine how the risks from larger group sizes will be controlled?

Training

  • 1. Are there clear procedures for the induction and training of new departmental staff?

  • 2. Does the department keep a central record of all health & safety training conducted by colleagues?

  • 3. Is the data accreditation of staff current? (reaccreditation is required on a 5 yearly basis)

  • 4. Are all training needs notified to SLT?

Storage

  • 1. Is the wood and metal store tidy, with adequate racking and away from teaching areas?

  • 2. Tools are checked in after use and stored tidily in racks?

  • 3. Are all chemicals stored correctly and labelled?

Work Environment

  • 1. Are safety rules displayed in all workrooms and provided to students?

  • 2. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • 3. Services isolated/locked off when workshop is unsupervised?

  • 4. Prep room locked off when not in use?

  • 5. Workrooms of adequate space for number of students and activities undertaken?

  • 6. Are the workshop emergency stop buttons clearly marked, even distributed and accessible?

  • 7. Lighting uniform and adequate for the activities taking place?

  • 8. Flooring maintained in good condition and non slip?

Equipment

  • 1. LEV in place, maintained and working effectively?
    (Required for woodworking machines producing fine dust, heat treatment areas and laser cutters)

  • 2. Regular informal checks are conducted by staff and recorded in an LEV log book?

  • 3. Is extraction interlocked with machines?

  • 4. Is there sufficient clear space around fixed machines and are safe working areas clearly defined?
    (As recommended in Building Bulletin 81)

  • 5. Is all high risk machinery fitted with either key interlocks or are isolator levers padlocked (isolators marked to identify machine control) and locked off when not in use?

  • 6. Brakes fitted to relevant machines (circular saw, bandsaw and planner/thicknesser) to stop in 10 seconds or less?

  • 7. Maintenance / service records available for equipment?
    (This includes in house checks as well as annual inspection, see CLEAPSS H&S maintenance of DT workshop equipment L254)

First Aid

  • 1. Adequate access to first aid provision at all times? Are staff able to undertake immediate remedial measures (displayed in the workshops) whilst waiting for a first aider?

COSHH

  • 1. A complete inventory of chemicals is held within the department and is up to date?

  • 2. Do CLEAPSS model COSHH assessments adequately cover all substances and have they been adapted to the schools own work situation?

  • 3. Where CLEAPSS COSHH assessments don't apply, have assessments been carried out?

  • 4. Are cleaning staff aware of possible hazards and appropriate cleaning methods (damp cleaning/vacuum with hepa filter) used in woodworking areas?

Fire

  • 1. Appropriate fire fighting equipment available?
    - Metal and heat bay: powder, CO2 and fire blanket
    - Wood: water and CO2

  • To be used within specific curriculum areas in conjunction with the general school checklist

    The following questions are based upon recommendations of BS4163:2007 'Health and safety for design and technology in schools and similar establishments' - For further details refer to the relevant section in the code of practice.

Food Tech Audit

  • Is there a Food Technology department?

Risk Assessment

  • 1. Are all activities (including extra curricular and technician duties) checked against model risk assessments and adapted to reflect local conditions?

  • 2. Are risk assessments incorporated/cross referenced into schemes of work, lesson plans, technicians' guides, etc?

  • 3. Does Health & Safety information appear in point of use texts? (student worksheets, textbooks)

  • 4. Do risk assessments cover any situations not covered by model assessments? (e.g. students with special needs, learning difficulties, behavioural problems, etc)

  • 5. Are all risk assessments reviewed regularly (annually) ?

  • 6. Do class sizes meet recommendations in BS4163:2007 (max 20)? If not, have specific risk assessments been undertaken to determine how the risks from larger group sizes will be controlled?

Work Environment

  • 1. Are safety rules displayed in all workrooms and provided to students?

  • 2. Electricity shut off and gas isolation valves accessible, working and available to staff? Are the workshop emergency stop buttons clearly marked evenly distributed and accessible?

  • 3. Is there RCD protection for socket outlets? Sufficient electric socket outlets for portable equipment -location and condition?

  • 4. Workrooms of adequate space for number of students and activities undertaken?

  • 5. Are rooms generally clean and tidy?

  • 6. Lighting uniform and adequate for activities taking place?

  • 7. Heating and ventilation suitable?

  • 8. Flooring maintained in good condition and non slip? Floors clean and washed daily with no obvious dirt traps?

  • 9. Worktops in good condition and sealed to walls?

Equipment

  • 1. Is hazardous equipment securely locked away and not accessible to unauthorised users?

  • 2. Portable food mixers/processors in good order with safety interlocks working?

  • 3. Fixed appliances in good condition and correctly connected to power supply?

  • 4. Safety chain fitted to gas cookers?

  • 5. Pressure cookers inspected regularly?

Storage

  • 1. Fridges and freezers in good condition and working at appropriate temperatures? Suitable arrangements for storing raw and cooked foods?

Fire

  • 1. Appropriate fire fighting equipment available?
    - Food Tech: CO2 and Fire blanket

  • To be used within specific curriculum areas in conjunction with the general school checklist

    The following questions are based upon recommendations of BS4163:2007 'Health and safety for design and technology in schools and similar establishments' - For further details refer to the relevant section in the code of practice.

Physical Education Audit

  • Is there a PE department?

  • To be used within specific curriculum areas in conjunction with the general school checklist.

    The following questions are based upon recommendations of AfPE 'Safe Practice in PE and School Support' - for further details refer to the relevant section in the guidance.

Health & Safety Management

  • 1. Is there an up to date departmental health & safety policy?

  • Date of last review

  • 2. Are all colleagues in the department aware of the policy and have access to it?

  • 3. Do all colleagues in the department have access to AfPE 'Safe practice in PE and school sport'?

Risk Assessment

  • 1. Are all activities (including extra curricular) checked against controls specified in AfPE 'Safe practice in PE and school sport' and risk assessments adapted to reflect local conditions?

  • 2. Do risk assessments cover students with special needs / medical needs / etc ?

  • 3. Are risk assessments incorporated / cross referenced into schemes of work, lesson plans, etc ?

  • 4. Are all risk assessments reviewed regularly (annually) ?

  • Date of last review

Training

  • 1. Are there clear procedures for the induction and training of new departmental staff?

  • 2. Does the department keep a central record of all health & safety training conducted by colleagues?

  • 3. For potentially hazardous activities (swimming, trampolining, gymnastics, rugby coaching, etc) do all staff hold a recognised and current qualification? (e.g. NGB award)

  • 4. Are all training needs notified to SLT?

  • 5. Induction process in place for all fitness room users including school staff?

Storage

  • 1. Sufficient storage space and reasonably tidy?

  • 2. Changing accommodation adequate space to change safely and store clothes/bags ?

Work Environment

  • 1. Safety glazing to BS6206 or glazing film applied to glass within sports halls, gymnasiums, etc?

  • 2. Lighting protected/positioned to avoid damage and adequate for activities taking place?

  • 3. Heating maintained at a comfortable temperature?

  • 4. Flooring/surfaces maintained in good condition and provide a uniform surface?

  • 5. Playing fields/pitches visually inspected before use and free from hazardous materials?

  • 6. No perimeter intrusions into PE areas (pitches, courts, playing areas) ?

  • 7. PE facilities locked when not in use to prevent unauthorised access?

Equipment

  • 1. PE equipment inspected within past 12 months by a competent person? Regular informal checks are conducted by staff?

  • 2. Trampolines stored securely (chained/padlocked) ?

First Aid

  • 1. Adequate access to first aid provision at all times?

  • 2. PE staff have had a level of first aid training in order to manage an initial injury situation?

Science Audit

  • Is there a Science department?

Health & Safety Management

  • 1. Is there an up to date departmental health & safety policy based on CLEAPSS model policy L223 ?

  • Date of last review

  • 2. Are all colleagues in the department aware of the policy and have access to it?

  • 3. Do all colleagues in the department have access to and utilise relevant safety guidance?
    E.g.
    - CLEAPSS guidance - science publications CD ROM
    - CLEAPSS Hazcards
    - Safeguards in school laboratory 11th Edition ASE
    - Topics in safety ASE

Risk Assessment

  • CLEAPSS model risk assessments / L196 Managing risk assessment in Science

  • 1. Are all activities (including extra curricular and technician duties) checked against model risk assessments and adapted to reflect local conditions?

  • 2. Are risk assessments incorporated / cross referenced into schemes of work, lesson plans, technicians' guides, etc?

  • 3. Does health & safety information appear in point of use texts? (student worksheets, textbooks)

  • 4. Do risk assessments cover any situations not covered by model assessments? (e.g. students with special needs, learning difficulties, behavioural problems, etc)

  • 5. Are all risk assessments reviewed regularly (annually) ?

  • Date of last review

Training

  • 1. Are there clear procedures for the induction and training of new departmental staff?

  • 2. Does the department keep a central record of all health & safety training conducted by colleagues?

  • 3. Radiation protection supervisor appointed and training received?

  • 4. Are all training needs notified to SLT?

Storage and Prep areas

  • 1. Sufficient storage space available and reasonably tidy?

  • 2. Substances stored and used in accordance with the CLEAPSS guidance and Hazcards? (CLEAPSS Lab Handbook Section 7)

Work Environment

  • 1. Are safety rules displayed in all labs / provided to students?

  • 2. Electricity shut off and gas isolation valves accessible, working and available to staff?

  • 3. Services isolated/locked off when the lab is unsupervised?

  • 4. Prep rooms and labs locked when not in use?

  • 5. Labs of adequate space for number of students and activities undertaken?

  • 6. Lighting uniform and adequate for activities taking place?

  • 7. Flooring/surfaces maintained in good condition and provide a regular surface?

Equipment

  • 1. Have Fume cupboards been tested in the last 14 months?

  • 2. Maintenance/service records available for equipment? (The adoption of checklists for safety/annual checks will aid monitoring - see CLEAPSS Running a prep room L248)

  • 3. Vacuum, pressure equipment and autoclaves tested annually? (CLEAPSS L214)

  • 4. Gas cylinder regulators checked annually?

Fire

  • 1. Are there appropriate and sufficient fire fighting equipment available in Labs? (1 x CO2 and 1 x Fire blanket)

COSHH

  • 1. Annual inspection and stock check of chemicals carried out?

  • 2. Chemical spill kits available?

  • 3. Protocol in place for cleaners and cleaning staff aware of possible hazards within the department?

Radioactive Sources

  • CLEAPSS L93

  • 1. Radioactive sources securely stored?

  • 2. Radioactive Log up to date and in use?

  • 3. Annual leak test conducted?

First Aid

  • 1. Adequate access to first aid provision at all times?

  • 2. Staff able to undertake immediate remedial measures (displayed in the lab) whilst waiting for first aider?

Drama

  • Is there a Drama department?

  • To be used within specific curriculum areas in conjunction with the general school checklist.

    The following questions are based upon recommendations of AfPE 'Safe Practice in PE and School Support' - for further details refer to the relevant section in the guidance.

Health & Safety Management

  • 1. Is there an up to date departmental health & safety policy?

  • Date of last review

  • 2. Are all colleagues in the department aware of the policy and have access to it?

Risk Assessment

  • 1. Are risk assessments available to cover all aspects of work carried out within the Drama department.

  • 2. Do risk assessments cover students with special needs / medical needs / etc ?

  • 3. Are risk assessments incorporated / cross referenced into schemes of work, lesson plans, etc ?

  • 4. Are all risk assessments reviewed regularly (annually) ?

  • Date of last review

Training

  • 1. Are there clear procedures for the induction and training of new departmental staff?

  • 2. Does the department keep a central record of all health & safety training conducted by colleagues?

  • 3. For potentially hazardous activities (set construction, rigging lighting and sound equipment etc.), are staff suitable qualified?

  • 4. Are all training needs notified to SLT?

  • 5. Induction process in place for all Drama staff?

Storage

  • 1. Sufficient storage space and reasonably tidy?

Work Environment

  • 1. Heating maintained at a comfortable temperature?

  • 2. Flooring/surfaces maintained in good condition and provide a uniform surface?

Equipment

  • 1. Stage equipment checked on a regular basis?

  • 2. Lighting and sound equipment checked on a regular basis?

  • 3. Stage curtains fire proofed and maintained in good order?

First Aid

  • 1. Adequate access to first aid provision at all times?

  • 2. PE staff have had a level of first aid training in order to manage an initial injury situation?

Sign Off

  • School Representatives Signature

  • Auditors Signature

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