Information

  • Audit Title

  • Document No.

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

  • Picture of facility entrance

  • By default a text box appears whenever "no" is selected. If the answer requires further explanation, but the answer is "yes" select the "no" to display the text box, enter the text and then select "yes".

General facility impressions and security posture

  • Is the facility in an area that is generally patrolled by police?

  • What is the estimated volume of daily visitors?

  • Have there been security problems in the past? (if so, describe in comments section)

  • Comments

  • Does the staff have a proactive and friendly attitude towards security?

  • What are the biggest threats to security?

  • What assets need to be protected?

  • What is the security posture for this facility?

  • What is the most important aspect of security?

  • What are the most important areas of this facility as relates to safety and security?

Security Program Organization

  • Who is responsible for the management and oversight of the security program?

  • Is supervision provided for and available 24 hours per day?<br>

  • How many security officers are on site?

  • What are the standard weekly security officer hours by activity (list below)

  • Fixed Post 1st shift

  • Fixed Post 2nd shift

  • Fixed Post 3rd Shift

  • Patrol / inspection 1st Shift

  • Patrol / inspection 2nd Shift

  • Patrol / inspection 3rd Shift

  • Vehicle Patrol 1st Shift

  • Vehicle Patrol 2nd Shift

  • Vehicle Patrol 3rd Shift

  • Security control center monitoring 1st shift

  • Security control center monitoring 2nd shift

  • Security control center monitoring 3rd shift

  • Foot Patrol 1st shift

  • Foot Patrol 2nd shift

  • Foot Patrol 3rd shift

  • Other

  • Is the officer staff fixed to a post or do they rotate?

  • Are shifts arranged to provide client employee shift change coverage?

  • Comment

Training and Management

  • Is there a training program in effect?

  • Are new/substitute officers made aware of policies and procedures prior to assuming their duties?

  • Is the officer force aware of the policies and procedures?

  • Is there a supervisor training program in effect?

  • Is the training program adequate?

  • Comments on training

  • Is there an appropriate management force in place?

  • Are reporting lines clear and regularly followed?

  • Client / Prospect comment on security force management

  • Suggestions related to security program management

Routine Daily and Incident Reporting Procedures

  • Are incident reports used?

  • Photos of forms, software, or relevant items related to incident management

  • If incident reporting is used, is there a particular software or system that is used?

  • How are incident reports distributed?

  • Comment

  • Are they being properly reviewed?

  • Do they provide appropriate information?

  • Are they reaching the appropriate people?

  • Are summary reports (incident metrics) used in security planning?

  • Client/ Prospect impression of how this process be improved:

  • Recommendations for improvements:

Communications

  • Are two way radios used?

  • Is there a sufficient quantity of them?

  • Is there an appropriate control, distribution and maintenance process in place?

  • Are the radios functioning properly?

  • Are radio codes used?

  • Is radio communication professional and appropriate?

  • Are cell phones used?

Camera Program Details

  • Are cameras installed

  • How many cameras are functional

  • How many cameras are inoperable

  • Are cameras managed by security, IT, facilities, or other,

  • Do cameras have a regular maintenance program?

  • Are faulty components replaced in a timely manner?

  • Are cameras actively monitored?

  • Photo of camera monitoring system

  • How many days are archived?

  • Which VMS system is used?

  • Are monitors clear?

  • Client/Prospect comments on camera system or management

  • Comments on camera system or management

Fence

  • Fencing photos

  • Is there a fence around the facility?

  • Are there any areas which are left un-fenced?

  • Is the bottom of the fence within two inches of solid ground?

  • Is there a 45* top guard?

  • Is the top-guard facing away from facility?

  • Do any terrain features allow access under/over fence?

  • Is the fence rigidly attached to post?

  • Do security personnel inspect fences regularly?

  • Are there alarm sensors on the fence?

  • Is the fenceline properly lit?

  • is the fence supported by other security equipment?

Windows

  • Are windows locked?

  • Photos of windows

  • Are windows sealed?

  • Are windows protected by bars?

  • Are windows alarmed?

  • Are windows adequately lit?

  • Are there natural or man-made features that allow easy entry through window?

  • Are there obstructions that limit outside vision?

  • Is there somebody responsible for ensuring that they are opened/closed/locked?

  • Are broken windows replaced immediately?

  • Comment/ details

Perimeter doors

  • Are perimeter doors alarmed?

  • Is the alarm centrally managed/controlled?

  • Are alarms active during day? or are areas shut off? how is perimeter access controlled through various doors?

  • Is there a regular lock-up routine?

  • Is the routine effective/efficient/sufficient?

  • Is shrubbery near access points well maintained?

  • Shrubbery or other visual distractions

  • Is lighting appropriate and sufficient?

  • Are perimeter doors supported by lights?

  • Are perimeter doors supported by cameras?

Exterior lighting

  • Are lights vandal resistant?

  • Do burnt out lights get replaced quickly?

  • Are lights on timers?

  • Are lights supported by emergency back-up power?

  • Photos of lighting fixtures

  • Are sensitive areas provided with additional coverage?

  • Comments / Details

  • Are roof hatches properly secured?

  • Is there a service tunnel connected to building?

Intrusion Alarm Systems

  • Alarm system observations

  • Is an intrusion alarm system used in facility?

  • Are all doors and windows secured?

  • Alarm system

  • Are false alarms common?

  • Are all contacts properly secured

  • Which windows and/or doors produce the most false alarms

  • Are all contacts operational?

  • Are contacts and speakers routinely tested and checked?

  • Are faulty parts replaced quickly?

  • Does your alarms panel allow you to isolate areas and/or groups?

  • Where is the alarm monitored?

  • Are all alarms centrally monitored?

  • Are the alarms monitored at all times?

  • Are there routine training sessions for security personnel on how to respond to alarms?

  • Does the alarm system have a power back-up

Access Control Systems

  • System and pass photos

  • Does the facility use an automated access control system?

  • What system is used?

  • Who is responsible for issuing access cards?

  • Are card readers utilized at all access points that are not monitored by security/reception?

  • Are card readers securely fastend and in good working order?

  • Client / Prospect comments

  • Comments on access control system

Access Control Policies and Procedures

  • Observations related to access control procedures

  • Is there a current access control policy in effect?

  • Is it effective/efficient?

  • Are employees issued badges?

  • Photos of badges or passes

  • How are the badges issued?

  • Is the process working well?

  • Are the badges restricted access?

  • Comment/ Describe system

  • Are visitors logged?

  • Are visitors issued badges?

  • Is the system efficient/ effective?

  • Are visitors announced with a phone call?

  • Are the badges collected at exit?

  • Is that process working well?

  • Are visitors escorted through the facility?

  • Is there a culture of access control within the facility? (do employees question unbadged or unescorted visitors)

  • Is there a regular audit of badges?

  • Do contractors have different processes?

  • Describe the contractor process

  • How many visitors during the 1st shift?

  • How many visitors during the 2nd shift?

  • How many visitors during the 3rd shift?

  • Are temporary employees issued temp badges?

  • Describe the process

Lock and Key Control

  • Are keys to the building controlled?

  • Who is responsible for issuance of keys?<br>

  • If security is responsible for keys describe the process

  • Is there a master list of key holders?

  • Is there a clear process for issuing keys

  • Describe

  • Is there a master key security system (unmarked keys)

  • Are spare / unused keys locked in a cabinet?

  • If keys are locked in a cabinet, is the cabinet controlled through time/access control, alarm or camera?

  • Lock box - system

  • Are locks/keys changed regularly?

  • Are locks replaced after a key is lost?

  • Are numbered locks marked out? (cabinets with serial numbers on lock)

  • Are all locks working properly?

  • List any inoperable locks/doors

Cash

  • Is cash maintained on property

  • Is it stored in a fire resistant money safe?

  • Is there a procedure for access to safe?

  • Describe the procedure / comment

Proprietary Information

  • This section pertains to information which through trade norms, company policy, association policy, statute, regulation or through custom is deemed to be restricted. This may include client lists, patent information, research and development plans, etc.

  • Is there a policy/procedure in place regarding restricted information?

  • Are there instructions for employees relating to handling of restricted information?

  • Is there an established process for issuing restricted information?

  • Is the process efficient?

  • List any location containing sensitive/ trade / company restricted materials

  • Is restricted information clearly marked?

  • Does security store or process any restricted information

  • Is restricted information stored securely?

  • Is there a process for distributing this information to non-employees?

  • Are non-disclosure agreements signed and properly maintained?

  • Are there routine audits?

Emergency procedures

  • Is there a fire plan in place?

  • Is there an emergency bomb threat plan in place?

  • Is there an evacuation plan in place?

  • Is there an intercom warning system in place?

  • Is there a medical emergency plan in place

  • Is there a disaster plan in place?

  • Is there a power failure plan in place

  • Is there a plan for handling hazardous materials?

  • Are all plans written and routinely updated?

  • Are plans updated with names of contacts and lead personnel?

  • Are security personnel assigned specific duties related to any emergency plan?

  • Describe

  • Are drills conducted routinely to test and validate the plans?

  • Describe

  • Is the emergency contact list regularly updated and clearly posted?

  • Is there an emergency response team?

  • Describe

  • Is there an off-site emergency response team?

  • Are there CPR / First Aid certified staff members?

  • Describe first responder procedures

  • Are there lists and locations of people who may require special/additional assistance in case of emergency?

  • Is the facility equipped with a complete sprinkler system?

  • Describe system (water, gas, active,etc)

  • Is there a fire detection system (and alarm)?

  • Describe (does it cover all of facility, partial, what type of system is it, etc)

  • Are fire/emergency doors secured?

computer security

  • This section relates to the physical control of computers and servers

  • Is there a physical security access control system limiting access to server areas?

  • Describe

  • Are the areas monitored?

  • Describe

  • Are there policies in effect regarding password/username sharing?

  • Are employees aware of the policies related to computer security?

  • Are workstations logged off when not in use?

  • Are computers marked with serial numbers or company information?

  • Is after-hours access to server rooms monitored/controlled?

Janitorial Service

  • Does the company use an outside janitorial service?

  • How many people are in the regular crew?

  • Is it the same crew all the time?

  • What do they do with the trash?

  • Are they required to show ID?

  • Do they have keys to the building?

Waste Management

  • Who empties dumpsters?

  • How long has the company been used?

  • How frequently do they pick-up?

  • Are they required to show ID? What happens when new staff arrive?

  • Is the dumpster area locked?

  • Are there any special concerns or procedures in place regarding the dumping of materials?

  • Describe

Shipping and Receiving (Truck)

  • Is access to loading and unloading areas controlled?

  • Describe the security measures and procedures:

  • Are truck drivers allowed free access to the facility?

  • Describe the truck driver access control procedures

  • Are freight doors used for entry/exit by pedestrians?

  • Are freight containers and vehicles locked when not being accessed?

  • Are loading/unloading activities supervised? Describe:

  • Is the shipping and receiving area regularly patrolled?

  • Describe the security procedures

  • Are there cameras supporting the area? describe:

  • Are there alarms supporting the area? are they centrally managed? describe:

  • Are the trucks and/or drivers logged in by security?

  • Describe the procedure for logging in

  • Are high value items locked and secured?

  • What are the shipping and receiving hours of operation?

Security Patrol

  • Are security patrol tours performed at the facility?

  • Do the tours include internal and external patrols?

  • Are the patrol routes efficient?

  • Are important checkpoints covered?

  • Should the tours be reviewed?

  • How long does a tour take to complete?

  • Describe the tour

  • Do the tours result in meaningful data?

  • Is a touring system used?

  • Is the touring system providing meaningful data?

  • Is gps used?

  • Describe the system

  • Are vehicles used for patrol tours?

  • Are patrol drivers cleared to drive?

  • Does the patrol vehicle respond to service calls (e.g. jump-start)

  • If so, are waivers signed by vehicle owners?

Visitor Vehicle Access

  • Access points

  • System and passes issued

  • Is the an access control system in place for visitor vehicles?

  • Do visitors have to show ID?

  • Are visitors announced?

  • Describe system and procedures

  • Are visitors required to park in certain areas?

  • Are there passes issued?

  • Describe the types of passes in use

  • Do security officers have to manage traffic control?

  • Do employee vehicles require passes?

  • Client / Prospect comments on processes

  • Comment on processes

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.