Security Audit Polar Park

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Access control involves verifying people entering a facility are properly authorized, by using a pass system.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are all staff wearing their ID correctly, fully visual and within date . The photograph matches the holder and the Identification Card or Visitors Pass has not expired. The card or pass has not been tampered with in any way.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Do the passes have the correct access levels.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are all the doors within the site locked and have the security control access.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Is the perimeter fence secure and free from any damage allowing access to personal to enter site

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are the broken seals disposed correctly ..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All products that require screening are capable of being screened as per the requirement..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All visitors on site has signed in correctly and are being escorted at all time / review passes - CCTV ..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are the security packs and CRC training up-to-date for all new recruits

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All Staff on site are DFT trained and have the correct paperwork

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Security seals to be delivered by the supplier in a secure manor.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Incoming seal delivery to be received by a security trained member of staff ( Goods in only )

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Delivery is recorded by range of seals numbers, color of seals, name of person receiving the delivery and the tracker updated .

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Delivery documentation to be stored for a minimum of six months ( office )

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All seals to be stored in a sealed cage ( Sliver ) in a secure manor until required by the operation.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All seals to be placed in the locked seal drawer located in the main office .

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Any unused seals must be returned to the NSC. Returning seals to be closed and the seal number recorded on the tracker for later controlled disposal. Disposal should be witnessed by another colleague who was not involved with the seals that were issued

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All type of seals/tapes to be issued and allocated to the operations accordingly by the Goods In team and recorded..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All blue vehicle seals to be issued out in bulk accordingly to the requirement. Operations, to liaise with the Goods In to ensure sufficient seals are issued across the shift.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All type of seals/tapes to be returned back to the Goods In department accordingly and signed off..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Email sent in regards to the unreturned tape in security for safekeeping

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Is the member of staff who sealed the linen pack fully DFT trained.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The staff upon receiving the cage at the workstation is seen removing all the content for thorough searching.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All packs observed thoroughly for condition with no tears, tampering, damage, prohibited items and the seal must be secure. You can then reuse the pack following the above criteria checks.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All rework packs are broken down, searched thoroughly and then re-packed.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• There must be 2 DFT members of staff working together, one packing and the other sealing.. One cannot do both ..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The Blue tape is not left unattended by the member of staff

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Upon completion of the cage the DFT member has apply a yellow label stating the name of the builder and date .

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The blue seal is sufficiently stuck on the linen packs and unable to be peeled off without leaving a residue.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

T5 and Toilet kits

• All boxes requested for T5 and kitting must be decanted and searched by a DFT member of staff

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• There must be 2 DFT members of staff working together, one packing and the other sealing.. One cannot do both ..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The DFT member of staff decants the content of the boxes and thoroughly search inside for prohibited items and the product for damage/tempering.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All boxes holding the hand moisturizers and soaps must be decanted and correctly bagged.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Once the search is completed the blue security tape is then applied and place in the box ready for loading to the cage..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The blue seal is sufficiently stuck on the Toilet Kit packs and unable to be peeled off without leaving a residue.

  Compliant

  Non-Compliant

  N/A

• Is the latest known suppliers paperwork displayed in the correct location primarily in the goods receiving area..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The latest authorized signatory list is active and displayed.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

Preparation and loading

• All cages must be fully rebuild by a DFT member of staff..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the OCS 8.1s been removed from the rebuilt cages

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the content from the inflight cages been removed checked and fully rebuild (No topping up).

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the yellow label marked with the name of the builder date and time been applied to the cage . The builder cannot load the vehicle at this point!..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the ADC/Team leader security check the vehicle as per the DFT criteria's before loading commences .

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The vehicle must be fully protected with the ADC located inside and the side door must be fully closed ..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All cages being checked must be decanted in the isolated are for clear viewing over CCTV

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Prior to loading the vehicle, all cages are 50% checked by either checking the bottom content or the top half. This must be with various cages and seen. There must also be 5 cages that are a 100% checked meaning all content is removed for checking then replaced back .

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are the products searched both physically/visually for tampering and for prohibited items.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Please ensure the bag of small earbuds is thoroughly checked, emptied fully, re-packed and sealed in view of the camera

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Linen packs must be bent/observed thoroughly for their condition with no tears, tampering, damage, prohibited items and the seal must be secure/intact.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the cages been searched underneath all 4 sides for prohibited items using a mirror.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• When completing the 50% check on the cage you must stay with the cage even when loaded on the specialised platform. Once the cage has been lifted and then loaded onto the vehicle you can then complete the 8.1

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The baby cots and beds must be thoroughly checked before loading

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Once the vehicle is fully loaded the ADC located inside would final search following the DFT trained process and seal the vehicle..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All printed 8.1s must be located in the allotted drawer located in a locked cupboard

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• All third party items requests or parcels must be searched prior to loading with an 8.1 generated. All searches must be completed in view of the CCTV camera.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Is the latest 8.1 document in use with the correct information standard?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Is the latest 8.2 document in use with the correct information standard?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The bay doors must be closed after use..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Is there any prohibited items taped under the cages

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is there any prohibited items found within the content of the cages

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is there any prohibited items within the soil bags or in between bags

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is there any prohibited items on the Air Cooling system

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is there any prohibited items found in the cabin of the vehicle

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Is there any prohibited items found on the ramp or underneath

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Other or N/A

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Have the car searches been completed for the pervious week commencing. ( 5 per week )

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Have the locker searches been completed for the pervious week commencing. ( 15 per month )

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has 30% of the highlift CCTV footage been fully checked for compliancy and CAA criteria's.. ( 3 Highlifts )

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has all the 8.1s and 8.2s been checked for accuracy and filed in date ascending order

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Are the 8.1 and 8.2 shredded after seven days

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the pallets been taken off the vehicle by a trained member of staff and reviewed for quality tampering, and the correct product has been delivered which is identified with the order packing list..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Have the pallets been arranged in the correct order, depending on the sector, destined for either Heathrow or Gatwick. All sectors identified as UKX = T5 B, UKQ = T3, UKV = T5A, UKP = T5 A A arrivals, UKL = LGW..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has all pallets been placed in view of the camera for self-assessment and reviews?

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the shrink wrap been removed before the screening process starts?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Has the below been completed . Has 50% of the content been decanted and checked both physically and visually for half of the pallets on site. Has 100% of the content been decanted and checked both physically and visually for half of the pallets on site.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has 25% of the boxes for each pallet been check thoroughly for e.g. out of 10 boxes on a pallet you have checked 3 boxes .. If you have 20 boxes you must check 5 boxes .

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• The ETD swab test was applied both externally and internally for the products by a trained personal, including the decanted and open boxes as well. Swabs were seen with added pressure to the swab for better results again both externally and internally ..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the swab been processed through the ETD machine avoiding any cross contamination and has successfully passed the process with a unique receipt printed..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the pallet been re-shrink-wrapped with the red seal tape applied in a cross shape, including the blue seal..

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the 8.1 been correctly completed and accordingly with the relevant information.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the 8.2 been correctly completed and accordingly with the relevant information.

  Select Compliant Non-Compliant N/A

  • Compliant
  • Non-Compliant
  • N/A

• Has the ETD machine been cleaned following the correct process and documented..

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Has the Verification Pen been used following the correct process and documented..

  Select Yes No N/A

  • Yes
  • No
  • N/A