Information
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
1.0 Previous Audit
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1.1 Has the last audit been reviewed?
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1.2 Have all resulting actions been addressed?
2.0 Administration Schedule (To Do folder)
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2.1 Have the Monthly Tasks been reviewed and updated?
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2.2 Have the Annual Tasks been reviewed and updated?
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2.3 Is the 'To Do List' in Dropbox up to date?
3.0 Meetings and Minutes
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3.1 Are meetings being held every month?<br>(Review register and whiteboard)
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3.2 Are the meeting minutes being recorded at each meeting?
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3.3 Are actionable issues being addressed and followed up?<br>(Review whiteboard and minutes)
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3.4 Are all staff with absence apologies reading and signing off on relevant minutes?
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3.5 Are agendas being written for upcoming meetings to include all topics below? (Use boxes below to check off all topics)
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3.5.1 Actionable items from previous meeting, which are not yet resolved
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3.5.2 Communications Register
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3.5.3 Correspondence Register
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3.5.4 Maintenance Register
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3.5.5 Incident Register
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3.5.6 Audit Register and review
4.0 Dropbox
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4.1 Is Dropbox being consistently updated with current information?
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4.2 Are crew actively accessing information required from Dropbox?
5.0 Staff Reviews
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5.1 Are staff conducting their Staff Self Reviews annually? (Use boxes below to check)
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Crew member reviews
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Crew leader reviews
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5.2 Have management finalised Staff Self Reviews?
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5.3 Has management updated wages as per Staff Review outcomes?
6.0 Training and Inductions
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6.1 Has outsourced training been reviewed and booked in? <br>(Refer to Training Register)
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6.2 Are all staffs Training Books, Registers and iPads up to date?
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6.3 Are all inductions and specialty training requirements up to date?
7.0 Policy and Procedure Safety Manuals
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7.1 Are all updates being made regularly to the Policy and Procedure Safety Manual?
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7.2 Are all crew being inducted on topics where changes or additions have been made? (Sign off panel)
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7.3 Are the manual version numbers being updated to reflect changes?
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7.4 Is the current manual available to Dropbox?
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7.5 Have the hard copies been updated annually with relevant changes?
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7.5.1 What is the date of the current version?
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7.6 Is a review of the complete manual occurring annually for all staff?
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7.6.1 What is the date of the most recent review?
8.0 Audits
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8.1 Are a minimum of 2 Quality post works audits being conducted every month?
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8.2 Are a minimum of 2 'on site' OH&S audits being conducted every month?
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8.3 Are management regularly conducting audits?
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How many have management conducted?
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8.4 Are Large Projects audits being conducted? <br>(Arthurs Seat - monthly)
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8.5 Are actions arising from audits being recorded into the Audits Register?
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8.6 Are audit outcomes being added to meeting agenda?
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8.7 Are all audit results being recorded in the Communications Register?
9.0 Record Keeping
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9.1 Are Morn. Pen Shire records complete and up to date?
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9.1.1 Daily records
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9.1.2 Adequate information and detail entered into schedules
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9.2 Are Projects records complete and up to date?
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9.2.1 Job Sheets made for every job
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9.2.2 Daily records (hrs and comments) being written in job sheets
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9.2.3 Job sheets filed away after completion and closed off
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9.3 Are Melbourne Water works records being filled out consistently and accurately?
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9.3.1 Daily records
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9.3.2 Site Progress Tracker sheets
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9.3.3 Photo logging
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9.3.4 Maps of site works progress
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9.3 Are time sheets being filled out accurately? <br>(Discuss with payroll officer)
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9.4 Are work records reflecting accurate hours logged and timelines?<br>(Discuss with Admin and Management)
10.0 Incident Report Forms
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10.1 Are incidents being reported and documented?
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10.2 Are incident causes being investigated and resolving actions implemented?
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10.3 Are incident being constructively discussed at crew meetings?
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10.4 Are all incident report forms being signed off by management?
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10.5 Are Monthly Reporting of incidents being compiled and forwarded to MP Shire? <br>(Where relevant)
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10.6 Are Incident Graphs being updated every 6 months?
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10.6.1 Are Incident Graphs on display for view to all staff?
11.0 Legislative Requirements
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11.1 Are all relevant laws, regulations and requirements being reviewed and updated on the Legislation register annually?
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What is the date of the most recent review and update?
12.0 Maintenance
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12.1 Are Pre-Start checks being completed on all equipment?<br> (Check off using boxes below)
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12.1.1 Vehicles
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12.1.2 Tanker
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12.1.3 Brush cutters
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12.1.4 Chainsaws
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12.1.5 Quad bike
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12.2 Is the Maintenance Register being updated monthly?
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12.2.1 Tool audit
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12.2.2 Supply Cupboard stock levels
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12.2.3 Depot Maintenance
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12.2.4 PPE Supplies stock levels
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12.2.5 Chemical Register
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12.2.6 Chemical stock levels
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12.2.7 Friends Group Kits checklist
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12.2.8 Maintenance book audit
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12.2.9 First Aid Kit checklist
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12.2.10 Spill Kit checklist
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12.3 Is the required paperwork being completed for each maintenance area?<br>(Ie Chemical registers)
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12.4 Are plant/equipment faults being red carded?
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12.4.1 Are all resolved plant/equipment faults record sheets being filed back within the Pre-start books?
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12.5 Are any new equipment requirements being recorded on the whiteboard?
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12.6 Are 'completion' and 'next due' dates being recorded and updated on the whiteboard?
13.0 Red Card System
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13.1 Are all items with faults, or requiring attention being tagged with Red Cards?
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13.2 Are the items that have being tagged with red cards, also having a red sheets completed and filed in the Red Sheets Folder?
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13.3 Are Red Card issues being sectioned and closed off in an appropriate timeframe?
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13.4 Are items requiring attention being recorded on the Maintenance Whiteboard?
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13.5 Are resolved Red Card items being signed off and filed in the Red Sheet Folder, or attached to Pre-Start books where actions arose?
14.0 OH&S Performance Monitoring
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14.1 Are our Objectives and Targets being regularly reviewed?
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14.1.1 What was the date of the most recent Objectives and Targets review?
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14.2 Is regular Incident Reporting being emailed to MP Shire?
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14.3 Are incident reports being signed off by management?
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14.4 Are Incident report graphs being updated on the board?
15. Managing Site Information
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15.1 Are photos being regularly acquired for all sites?
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15.2 Are all photos being stored appropriately and consistently across all projects?<br>(Melbourne Water, MP Shire, Frankston Council)
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15.3 Are all site info sheets/Static Risk Assessments being used to review OH&S information for the sites?
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15.4 Is mapping and reporting of works on all projects occurring as required?
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15.5 Are reports being forwarded to clients on time?
Sign Off
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On site representative
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Auditor's signature
