Information

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

1.0 Previous Audit

  • 1.1 Has the last audit been reviewed?

  • 1.2 Have all resulting actions been addressed?

2.0 Administration Schedule (To Do folder)

  • 2.1 Have the Monthly Tasks been reviewed and updated?

  • 2.2 Have the Annual Tasks been reviewed and updated?

  • 2.3 Is the 'To Do List' in Dropbox up to date?

3.0 Meetings and Minutes

  • 3.1 Are meetings being held every month?<br>(Review register and whiteboard)

  • 3.2 Are the meeting minutes being recorded at each meeting?

  • 3.3 Are actionable issues being addressed and followed up?<br>(Review whiteboard and minutes)

  • 3.4 Are all staff with absence apologies reading and signing off on relevant minutes?

  • 3.5 Are agendas being written for upcoming meetings to include all topics below? (Use boxes below to check off all topics)

  • 3.5.1 Actionable items from previous meeting, which are not yet resolved

  • 3.5.2 Communications Register

  • 3.5.3 Correspondence Register

  • 3.5.4 Maintenance Register

  • 3.5.5 Incident Register

  • 3.5.6 Audit Register and review

4.0 Dropbox

  • 4.1 Is Dropbox being consistently updated with current information?

  • 4.2 Are crew actively accessing information required from Dropbox?

5.0 Staff Reviews

  • 5.1 Are staff conducting their Staff Self Reviews annually? (Use boxes below to check)

  • Crew member reviews

  • Crew leader reviews

  • 5.2 Have management finalised Staff Self Reviews?

  • 5.3 Has management updated wages as per Staff Review outcomes?

6.0 Training and Inductions

  • 6.1 Has outsourced training been reviewed and booked in? <br>(Refer to Training Register)

  • 6.2 Are all staffs Training Books, Registers and iPads up to date?

  • 6.3 Are all inductions and specialty training requirements up to date?

7.0 Policy and Procedure Safety Manuals

  • 7.1 Are all updates being made regularly to the Policy and Procedure Safety Manual?

  • 7.2 Are all crew being inducted on topics where changes or additions have been made? (Sign off panel)

  • 7.3 Are the manual version numbers being updated to reflect changes?

  • 7.4 Is the current manual available to Dropbox?

  • 7.5 Have the hard copies been updated annually with relevant changes?

  • 7.5.1 What is the date of the current version?

  • 7.6 Is a review of the complete manual occurring annually for all staff?

  • 7.6.1 What is the date of the most recent review?

8.0 Audits

  • 8.1 Are a minimum of 2 Quality post works audits being conducted every month?

  • 8.2 Are a minimum of 2 'on site' OH&S audits being conducted every month?

  • 8.3 Are management regularly conducting audits?

  • How many have management conducted?

  • 8.4 Are Large Projects audits being conducted? <br>(Arthurs Seat - monthly)

  • 8.5 Are actions arising from audits being recorded into the Audits Register?

  • 8.6 Are audit outcomes being added to meeting agenda?

  • 8.7 Are all audit results being recorded in the Communications Register?

9.0 Record Keeping

  • 9.1 Are Morn. Pen Shire records complete and up to date?

  • 9.1.1 Daily records

  • 9.1.2 Adequate information and detail entered into schedules

  • 9.2 Are Projects records complete and up to date?

  • 9.2.1 Job Sheets made for every job

  • 9.2.2 Daily records (hrs and comments) being written in job sheets

  • 9.2.3 Job sheets filed away after completion and closed off

  • 9.3 Are Melbourne Water works records being filled out consistently and accurately?

  • 9.3.1 Daily records

  • 9.3.2 Site Progress Tracker sheets

  • 9.3.3 Photo logging

  • 9.3.4 Maps of site works progress

  • 9.3 Are time sheets being filled out accurately? <br>(Discuss with payroll officer)

  • 9.4 Are work records reflecting accurate hours logged and timelines?<br>(Discuss with Admin and Management)

10.0 Incident Report Forms

  • 10.1 Are incidents being reported and documented?

  • 10.2 Are incident causes being investigated and resolving actions implemented?

  • 10.3 Are incident being constructively discussed at crew meetings?

  • 10.4 Are all incident report forms being signed off by management?

  • 10.5 Are Monthly Reporting of incidents being compiled and forwarded to MP Shire? <br>(Where relevant)

  • 10.6 Are Incident Graphs being updated every 6 months?

  • 10.6.1 Are Incident Graphs on display for view to all staff?

11.0 Legislative Requirements

  • 11.1 Are all relevant laws, regulations and requirements being reviewed and updated on the Legislation register annually?

  • What is the date of the most recent review and update?

12.0 Maintenance

  • 12.1 Are Pre-Start checks being completed on all equipment?<br> (Check off using boxes below)

  • 12.1.1 Vehicles

  • 12.1.2 Tanker

  • 12.1.3 Brush cutters

  • 12.1.4 Chainsaws

  • 12.1.5 Quad bike

  • 12.2 Is the Maintenance Register being updated monthly?

  • 12.2.1 Tool audit

  • 12.2.2 Supply Cupboard stock levels

  • 12.2.3 Depot Maintenance

  • 12.2.4 PPE Supplies stock levels

  • 12.2.5 Chemical Register

  • 12.2.6 Chemical stock levels

  • 12.2.7 Friends Group Kits checklist

  • 12.2.8 Maintenance book audit

  • 12.2.9 First Aid Kit checklist

  • 12.2.10 Spill Kit checklist

  • 12.3 Is the required paperwork being completed for each maintenance area?<br>(Ie Chemical registers)

  • 12.4 Are plant/equipment faults being red carded?

  • 12.4.1 Are all resolved plant/equipment faults record sheets being filed back within the Pre-start books?

  • 12.5 Are any new equipment requirements being recorded on the whiteboard?

  • 12.6 Are 'completion' and 'next due' dates being recorded and updated on the whiteboard?

13.0 Red Card System

  • 13.1 Are all items with faults, or requiring attention being tagged with Red Cards?

  • 13.2 Are the items that have being tagged with red cards, also having a red sheets completed and filed in the Red Sheets Folder?

  • 13.3 Are Red Card issues being sectioned and closed off in an appropriate timeframe?

  • 13.4 Are items requiring attention being recorded on the Maintenance Whiteboard?

  • 13.5 Are resolved Red Card items being signed off and filed in the Red Sheet Folder, or attached to Pre-Start books where actions arose?

14.0 OH&S Performance Monitoring

  • 14.1 Are our Objectives and Targets being regularly reviewed?

  • 14.1.1 What was the date of the most recent Objectives and Targets review?

  • 14.2 Is regular Incident Reporting being emailed to MP Shire?

  • 14.3 Are incident reports being signed off by management?

  • 14.4 Are Incident report graphs being updated on the board?

15. Managing Site Information

  • 15.1 Are photos being regularly acquired for all sites?

  • 15.2 Are all photos being stored appropriately and consistently across all projects?<br>(Melbourne Water, MP Shire, Frankston Council)

  • 15.3 Are all site info sheets/Static Risk Assessments being used to review OH&S information for the sites?

  • 15.4 Is mapping and reporting of works on all projects occurring as required?

  • 15.5 Are reports being forwarded to clients on time?

Sign Off

  • On site representative

  • Auditor's signature

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.