Services Inspection OP61 - Post Room

Services Inspection OP61

• Site Location

  Select

• Prepared by

• Service Being Delivered

  Catering

  Security

  Helpdesk/Reception

  Porterage

  Post Room

• Conducted on

  Date

Health & Safety Documentation

• Is the Health and Safety Policy Statement Available?

  Yes

  No

• Up to date copy of the employers liability certificate available?

  Yes

  No

• Have site specific risk assessments been completed for repetitive manual handling tasks or those involving the transport of awkward or cumbersome loads. As well as other mail room task specific risk assessments. Are the risk assessments, signed, dated and reviewed?

  Yes

  No

• Operational procedures available, signed, dated and reviewed where necessary?

  Yes

  No

• Fire Safety risk assessments relevant to the areas where the mailroom operatives carry out their tasks?

  Yes

  No

Fire & Security Procedures

• Is there a formal fire plan confirming the employees duties in the event of discovering a fire or hearing the fire alarm sound?

  Yes

  No

• Are all mailroom operatives aware of the fire assembly point location?

  Yes

  No

• If applicable, has the AZ-rule on lone working been implemented?

  Yes

  No

Manual Handling

• Have all relevant employees received training in manual handling and safe lifting procedures?

  Yes

  No

• Have formal risk assessments been completed for repetitive manual handling tasks or those involving the transport of awkward or cumbersome loads?

  Yes

  No

• Are suitable and sufficient trolleys, carts or trucks available for the transporting of loads?

  Yes

  No

• Are trolleys, carts and trucks in a good state of repair?

  Yes

  No

Electrical Safety

• Are all portable electrical appliances subject to regular visual inspections. Are portable appliance test records available and in date, or is the in country equivalent available?

  Yes

  No

• Are trailing electrical leads routed such as to minimise the potential for tripping hazards and mechanical damage?

  Yes

  No

Display Screen Equipment (DSE)

• Has the AZ-rule on Display Screen Equipment been implemented?

  Yes

  No

• Are appropriate tools provided to ensure that minor maintenance tasks can be completed with safety in mind?

  Yes

  No

  N/A

Machine Safety

• Are all powered machines provided with interlocks or fixed guards to prevent access to moving parts and rollers whilst the machine is in operation?

  Yes

  No

• Are all fixed machinery guards in good repair and kept in position at all times?

  Yes

  No

• Is all machinery maintained under a preventative service contract/s?

  Yes

  No

• Are prominent emergency stop buttons provided where there is a risk of entanglement in the machine whilst it is in operation?

  Yes

  No

  N/A

• Yes

  No

  N/A

Waste Management

• All toners recycled?

  Yes

  No

  N/A

Hazards

• Hazard reporting records available and actions closed out?

  Yes

  No

• Are CBRE staff familiar with reporting observations on the CBRE Harbour system? (Min. 2 per month)

  Yes

  No

  N/A

Training

• Training records are available & up to date in accordance with company requirements?

  Yes

  No

• CBRE Employee/Contractor Signature

  Sign

• CBRE Manager/Supervisor Signature

  Sign