SHEQ Audit

• Conducted on

  Date

• Prepared by

• Location
  Address

Management arrangements

• Are the relevant SHEQ policies, insurance documents, H&S Law poster displayed, in date and communicated and understood by all personnel

  Yes

  No

  N/A

• Has the contract reviewed the Thermal Europe UK BU Health and Safety Objectives and targets?

  Yes

  No

  N/A

• Does the contract utilise Greenspace or equivalent to identify compliance requirements and suitable control measures?

  Yes

  No

  N/A

• Have all recent SHEQ communications such as, but not limited to, Red alerts, TBT's, Bulletins, NLAR been displayed and communicated to all relevant employees?

  Yes

  No

  N/A

• Is AIMS being used effectively to record and manage accidents, incidents, safety observations and near misses?

  Yes

  No

  N/A

• Are all personnel on site aware of how to escalate significant incidents that may occur?

  Yes

  No

  N/A

• Is there evidence of Leadership/ Management safety visits being carried out?

  Yes

  No

  N/A

• Is Lone working managed and controlled?

  Yes

  No

  N/A

• Has a First aid needs assessment been carried out and are there an adequate number of First Aiders including out of normal hours cover?

  Yes

  No

  N/A

• Are there an adequate number of First Aid boxes/ eye wash stations on site and an inspection regime in place?

  Yes

  No

  N/A

Quality

• Is there a completed BCP?

  Yes

  No

  N/A

• Has the BCP been fully tested and the results documented?

  Yes

  No

  N/A

• Has the contract determined the necessary competence for all staff and subcontractors and ensured training is provided as required?

  Yes

  No

  N/A

• How do you monitor the completion of mandatory E-Learning Modules by your teams e.g. Ethics and Modern Slavery Awareness. What do you have in place to assure understanding and compliance with the requirements of these learning modules?

  Yes

  No

  N/A

• Has the contract defined a Communication Plan for all internal and external communications?

  Yes

  No

  N/A

• Are all relevant Operational personnel able to access the Management System and locate all relevant documents?

  Yes

  No

  N/A

• is there evidence that the relevant areas of the Management System have been implemented? If supporting processes have been developed, do they conform to the Corporate documentation to ensure compliance with minimum requirements?

  Yes

  No

  N/A

• Is the contract aware of the Document Control Procedure and are all Local Operating Procedures/Processes adequately controlled? Have all changes to Local Operating Procedures been carried out in a planned manner and recorded?

  Yes

  No

  N/A

• Has the contract determined the performance measurement requirements, including but not limited to, what needs to be monitored and measured, the methods for monitoring, measuring and analysing and the timescales?

  Yes

  No

  N/A

• Is there evidence that ALL internal audits are being managed through the Audit Management System?

  Yes

  No

  N/A

• Have all non conformances, including complaints, been reviewed, analysed and actioned?  Have the causes of the non conformance  been determined?  Has a review been conducted to determine if similar non conformances exist?

  Yes

  No

  N/A

Environment

• Has the contract completed an Aspects & Impacts Register approved by the SHEQ Team within at least the last 12 months?

  Yes

  No

  N/A

• Are all required permits, consents and exemptions in place, documented and complied with?

  Yes

  No

  N/A

• Are suitable resources and personnel in place to deliver environmental requirements?

  Yes

  No

  N/A

• Has the contract defined a clear plan for communicating environmental topics?

  Yes

  No

  N/A

• Have all waste streams been identified and suitable carriers and treatment facilities selected and documentation checked?

  Yes

  No

  N/A

• Are all licences, permits and waste tickets (Waste Transfer Notes) available and correctly completed?

  Yes

  No

  N/A

• Is all waste stored and segregated with physical barriers and signed?

  Yes

  No

  N/A

• Has the potential for protected areas or species to be harmed or enhanced by a contract been assessed and a Biodiversity Action Plan implemented where identified?

  Yes

  No

  N/A

• Has the risk of invasive species been assessed and a Biodiversity Action Plan implemented where identified?

  Yes

  No

  N/A

• Has the contract implemented measures to reduce its water consumption?

  Yes

  No

  N/A

• Is the drainage system maintained and free from blockages with interceptors, as appropriate.?

  Yes

  No

  N/A

• Has the contract reviewed the UK BU and Division Objectives & Targets and determined those applicable to the contract?

  Yes

  No

  N/A

• Does the contract team have processes in place to check compliance with the Environmental Procedures and Local Operating Procedures, where applicable e.g. PPMs, inspection checklists, local audits

  Yes

  No

  N/A

• Is progress against objectives and targets reported on AIMS using the RB Portal, Carbon and Waste apps as required?

  Yes

  No

  N/A

• Is there evidence that the contract has identified and implemented environmental improvements during the contract?

  Yes

  No

  N/A

Competence and Training

• Have all employees received a company health and safety induction?

  Yes

  No

  N/A

• Is there a Site training matrix? Does it include mandatory Health and Safety training requirements?

  Yes

  No

  N/A

Working Environment

• Are there adequate welfare facilities for rest, food breaks and storage of personal items for all genders?

  Yes

  No

  N/A

• Is sufficient safety signage in place and adequately located around site?

  Yes

  No

  N/A

• Are employees given advice on Occupational Health? Have Occupational Health risks been identified in Risk assessments?

  Yes

  No

  N/A

Risk Management and Controls.

• Are risk assessments in place for all tasks carried out by employees? Are they documented and reviewed on a regular basis?

  Yes

  No

  N/A

• Is a permit to work system in place?

  Yes

  No

  N/A

• Have all DSE users ( Site/ Office) completed a DSE self assessment? Have any outstanding items been addressed? Has the Site appointed a DSE assessor?

  Yes

  No

  N/A

Contractor Management.

• Have all Contractors been vetted and approved following the current Site policy and procedures and have all assurances/ training records been received and retained?

  Yes

  No

  N/A

• Have all contractor RAMS been received, reviewed and approved before commencement of works on site?

  Yes

  No

  N/A

• Are contractor works adequately supervised by the contractor?

  Yes

  No

  N/A

• Are ENGIE adequately monitoring the contractor?

  Yes

  No

  N/A

Work equipment and tools.

• Is there a register of all work equipment and tools used by ENGIE employees on site?

  Yes

  No

  N/A

• Is the work equipment inspected and maintained? Are all guards in place? Is all portable electrical equipment tested and in date?

  Yes

  No

  N/A

PPE/ RPE

• Is there a register of all PPE/ RPE that has been issued to all staff?

  Yes

  No

  N/A

• Has a face fit test been conducted for all users of RPE. Are records retained?

  Yes

  No

  N/A

• Are there records of PPE inspections being carried out?

  Yes

  No

  N/A

COSHH

• Is there a COSHH Register in place and are risks being appropriately managed?

  Yes

  No

  N/A

• Are all COSHH items being adequately safely stored on site? Are adequate safety notices in place? Are MSDS sheets available for all users? Is COSHH storage regularly inspected?

  Yes

  No

  N/A

Fire prevention and control

• Is there a Fire Risk assessment and a Fire Plan in place?

  Yes

  No

  N/A

• Are all potential sources of ignition including waste/ fuel stored and controlled adequately?

  Yes

  No

  N/A

• Are Fire extinguishers in place? Are Fire extinguishers suitable for the types of fire likely to be encountered and as identified in the Fire Risk Assessment?

  Yes

  No

  N/A

• Is there suitable means of fire warning and is it checked on a routine basis?

  Yes

  No

  N/A

• Is there suitable means of escape, free from obstruction, signed appropriately? Are routine checks carried out on fire escape routes?

  Yes

  No

  N/A

• Are all fire points established, maintained and regularly inspected?

  Yes

  No

  N/A

• Are fire drills carried out in line with the Fire Risk Assessment?

  Yes

  No

  N/A

• Are there the adequate number of trained Fire Wardens/ Marshalls on site? Are training records retained?

  Yes

  No

  N/A

• Does the site operate a Hot Works permit/ procedure?

  Yes

  No

  N/A

Manual Handling

• Have all manual handling tasks been identified and assessed taking into account the working environment and risk requiring control?

  Yes

  No

  N/A

• Has manual handling training been carried out for all staff and are records retained?

  Yes

  No

  N/A

Noise

• Supplementary Section

  Yes

  No

  N/A

• Has a noise assessment been carried out and where noise is likely to exceed the Lower Exposure Action Level ( 80dB (A) ) has this been identified?

  Yes

  No

  N/A

• Have hearing protection zones been established for areas where noise exceeds 85 dB(A)?

  Yes

  No

  N/A

• Is noise routinely monitored against the current noise assessment?

  Yes

  No

  N/A

Vibration

• Supplementary Section

  Yes

  No

  N/A

• Have all employees and site operatives been made aware of the risks and control measures in place for Vibration?

  Yes

  No

  N/A

• Have tools with lower vibration been investigated?

  Yes

  No

  N/A

• Is there evidence that vibration exposure times are monitored and recorded for individual exposures?

  Yes

  No

  N/A

• Are tools marked up to aid identifying vibration details?

  Yes

  No

  N/A

Lifting Operations

• Supplementary Section

  Yes

  No

  N/A

• Are those involved with planning and executing the lift competent as specified by the Lifting Plan ?

  Yes

  No

  N/A

• Are competent slinger / signaller / banksman being used and is there an effective system of communication between the operator and the slinger / signaller / banksman?

  Yes

  No

  N/A

• Are operators of lifting equipment suitably trained, qualified and competent for the equipment they are using and is sufficient supervision in place?

  Yes

  No

  N/A

• Are all lifting operations reviewed by a competent person and is there a Lifting Plan available? Cranes /Forklifts / Gin Wheels / Hoist (Goods and Passengers). Is there evidence to confirm that all significant risks have been identified and control measures in place?

  Yes

  No

  N/A

• Has the correct lifting equipment been selected and used? i.e. using a hoist rather than a gin wheel.

  Yes

  No

  N/A

• Are height restrictors fixed to cranes / excavators that limit the height to which the job will reach and the limit to which a machine can slew?

  Yes

  No

  N/A

• Is the Safe Working Load (SWL) clearly indicated on all cranes and lifting appliances?

  Yes

  No

  N/A

• Are lifting operations adequately supervised and carried out in a safe manner?

  Yes

  No

  N/A

• Has a Lifting Operations AP been formally appointed?

  Yes

  No

  N/A

• Is there evidence that the Lifting Plan is signed off by the AP and any changes to the Plan signed off by AP?

  Yes

  No

  N/A

Scaffolding

• Supplementary Section.

  Yes

  No

  N/A

• Have scaffolds been erected in accordance with TG20:13 or the design?

  Yes

  No

  N/A

• Have inspections been carried out as required?

  Yes

  No

  N/A

• Are all tubes, fittings and boards in a useable condition?

  Yes

  No

  N/A

• Is the Scaffold Handover Certificate available, are details correct and is scaffold being used in line with the Handover Certificate?

  Yes

  No

  N/A

• Are all ladders fixed in position and of correct orientation?

  Yes

  No

  N/A

• Does all scaffolding design comply with the Temporary Works Procedure?

  Yes

  No

  N/A

Access Equipment

• Supplementary Section.

  Yes

  No

  N/A

• Are those erecting and/or responsible for mobile towers competent ENGIE or PASMA [Prefabricated Access Suppliers and Manufacturers Association] trained?

  Yes

  No

  N/A

• Are all podium steps and mobile towers tagged?

  Yes

  No

  N/A

• Have ladders been checked for defects before use ? Have ladders been inspected and tagged before use ?

  Yes

  No

  N/A

• Are mobile towers erected in accordance with manufacturer’s instructions and are guardrails, toe board in place, are wheels locked. Is bracing required?

  Yes

  No

  N/A

• Are those operating MEWPS, plant etc. competent – IPAF?

  Yes

  No

  N/A

• Is there evidence that Pre-use Daily and Weekly Checks on MEWPS, cradles etc. are being carried out?

  Yes

  No

  N/A

• Are the Operators of MEWPS clipped in, in accordance with the ENGIE Life Saving Rules and is there a Risk Assessment in place?

  Yes

  No

  N/A

• Is there an appropriate Emergency Plan in place?

  Yes

  No

  N/A

• Are there overhead services, obstructions? Has an Exclusion Zone been set up around the equipment?

  Yes

  No

  N/A

Temporary Works.

• Supplementary Section

  Yes

  No

  N/A

• Have all temporary works been identified and recorded on the Temporary Works Register?

  Yes

  No

  N/A

• Have competent persons been formally appointed as the Temporary Works Co-ordinator and / or Temporary Works Supervisor (appropriate to risk the classification)?

  Yes

  No

  N/A

• Has the Temporary Works Coordinator received the appropriate Training? Is there evidence that the TWC is checking temporary works after construction/erection (prior to use/loading?)

  Yes

  No

  N/A

• Are appropriate designs and drawings available for all temporary works?

  Yes

  No

  N/A

• Have temporary works designs been approved by a competent person, e.g. Temporary Works Engineer?

  Yes

  No

  N/A

• Is a design check certificate available?

  Yes

  No

  N/A

• Is there evidence of regular checks / inspections (including statutory) on the temporary works?

  Yes

  No

  N/A

Asbestos Management

• Supplementary Section

  Yes

  No

  N/A

• Is there an up-to-date Asbestos Register for the site?

  Yes

  No

  N/A

• Where required, has ENGIE prepared an Asbestos Management Plan which includes measures to manage and control the identified risk and is it reviewed annually?

  Yes

  No

  N/A

• Have details of the Asbestos Management Survey or Refurbishment & Demolition Survey been communicated to all employees and contractors working on-site prior to setting to work?

  Yes

  No

  N/A

• Are licensable asbestos works being undertaken by a licensed company?

  Yes

  No

  N/A

• If the works are Licensable, has the HSE been notified using the ASB5 Notification form?

  Yes

  No

  N/A

• Are all relevant employees and where relevant, subcontractors, trained in asbestos awareness with a 12 month refresher completed, if applicable?

  Yes

  No

  N/A

Traffic Management

• Supplementary Section

  Yes

  No

  N/A

• Are transport and pedestrian routes segregated / protected and signposted?

  Yes

  No

  N/A

• Is there a Traffic Management Plan (written and drawn) in place and implemented with corresponding Risk Assessment and is it well displayed?

  Yes

  No

  N/A

• Is the need for vehicles to reverse either eliminated or managed?

  Yes

  No

  N/A

• Are Internal / external roads maintained in a clean condition?

  Yes

  No

  N/A

CDM

• Supplementary Section.

  Yes

  No

  N/A

• Have all the appropriate CDM appointments been made e.g. Principal Designer, Principal Contractor?

  Yes

  No

  N/A

• Has a Construction Phase Plan been prepared and is it regularly reviewed?

  Yes

  No

  N/A

• Where ENIGIE is appointed as principal designer has the appropriate level of Pre Construction Information been produced and communicated to the Principal Contractor?

  Yes

  No

  N/A