Site Hazard Inspection Checklist - Office

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Risk Rating guide
  Low - Monitor and/or control the hazard within 2 months.
  Medium - Action plan required. Highest level of control to be completed within 1 month.
  High - Immediate action required.

1) Housekeeping:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Flooring / ground in good condition and free of slip and trip hazards?

  Yes

  No

  N/A

• No liquid or other waste on floor that could create a slip / trip hazard?

  Yes

  No

  N/A

• Aisles and walkways are free from obstruction i.e. no cords, boxes, bags or other items in aisles or passageways that could be a hazard?

  Yes

  No

  N/A

• Noticeboards and wall hangings are securely fixed and in good order?

  Yes

  No

  N/A

• Stairs and landings in good repair and clear of trip hazards?

  Yes

  No

  N/A

• No obstacles on the stairs and landings?

  Yes

  No

  N/A

• Non-slip treads are in place and in good condition?

  Yes

  No

  N/A

• Stair hand railing in good condition and secure?

  Yes

  No

  N/A

• No combustible material, e.g. waste paper and pallets, under the stairs?

  Yes

  No

  N/A

2) General work environment:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Doors in good working order and unobstructed?

  Yes

  No

  N/A

• Doors open and close and are not obstructed by boxes, bags or other items?

  Yes

  No

  N/A

• Hinges are securely attached to doors and in good working order?

  Yes

  No

  N/A

• Staff entry doors are well-lit and free of hazards and do not open directly onto vehicles thoroughfares?

  Yes

  No

  N/A

• All team rooms, washrooms, showers, toilets (including customer facilities) and lockers are clean and in good working order?

  Yes

  No

  N/A

3) Workstation setup:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Workstation chairs have five castors?

  Yes

  No

  N/A

• Computer monitor in good condition and correctly positioned (refer to SWP 032 Office Workstations)?

  Yes

  No

  N/A

• Computer monitor screen is clear, not flickering and is positioned in front of the operator with the top level with their eyes, approximately an arms length away from the body?

  Yes

  No

  N/A

• Items are not located in floor space below causing obstruction to legs/feet?

  Yes

  No

  N/A

• Computer displays free of unwanted reflections, dust and glare?

  Yes

  No

  N/A

• Files, documents and records are stored safely and securely so that they cannot fall and can be accessed without over-reaching (i.e. Archive Documents)?

  Yes

  No

  N/A

• Filing cabinet drawers and cupboard doors are closed when not in use?

  Yes

  No

  N/A

4) Emergency management:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Emergency information is current, displayed and accessible?

  Yes

  No

  N/A

• Assembly Area location and position / Names of the Wardens / First Aid Attendants, Emergency Numbers near telephones?

  Yes

  No

  N/A

• Sprinkler heads clear and unobstructed (maintain at least 500 mm below each fire sprinkler to ensure correct water coverage)

  Yes

  No

  N/A

• Fire extinguishers, hose reels, hydrants & fire blankets have signage indicating their location and are they present where indicated by signage?

  Yes

  No

  N/A

• Yellow metal tag is attached and appliance has been tested within last 6 months (check date punched on tag). Document last test date in 'Details' section?

  Yes

  No

  N/A

• Pressure gauge (Water, Dry Chemical and Foam type) pointing in the green. Safety pin is sealed with a plastic tie?

  Yes

  No

  N/A

• No other items are stored in fire equipment cupboards?

  Yes

  No

  N/A

• Surrounding area is clear and unobstructed - Minimum 1 Metre clearance required?

  Yes

  No

  N/A

• Emergency Exit signage point to a correct exit point and is illuminated?

  Yes

  No

  N/A

• Exit Signage is clearly visible around the store and not obstructed by stock or point of sale?

  Yes

  No

  N/A

• Fire / Smoke doors are not chocked open?

  Yes

  No

  N/A

• Torches used for emergency lighting are indicated by signage & ECO Team Minutes: (Number of torches are determined by your Emergency committee)?

  Yes

  No

  N/A

• Torch battery is charged (operate torch for 5 seconds) and is easily accessible, i.e. ECO Control Meeting Area?

  Yes

  No

  N/A

5) First Aid:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• First Aid Boxes/kits are clearly identified and accessible?

  Yes

  No

  N/A

• List of names of First Aiders is located on or near First Aid Cabinets/Kits?

  Yes

  No

  N/A

• All First Aid Cabinets/kits are clean and stocked according to SafetyCARE procedure and supplies are within expiry dates? (Seek assistance from a First Aider to check kit contents)?

  Yes

  No

  N/A

• Sharps disposal kits available for disposal of syringes and other contaminated sharps, including used blades from a carton cutter?

  Yes

  No

  N/A

6) Chemical management:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Chemicals being used by Team Members are listed in the Target Approved Chemical Register?

  Yes

  No

  N/A

• Gas cylinders stored safely. Attached to plant, chained or caged. Check all cylinders (including Cleaners Cupboard)?

  Yes

  No

  N/A

• Gas cylinders are clearly labelled, in good condition and within 10 year test period (check date stamped on cylinder which indicated date of last test)?

  Yes

  No

  N/A

• Gas cylinders stored in an upright position?

  Yes

  No

  N/A

• Located in an area which provides protection from potential damage – i.e. rupture?

  Yes

  No

  N/A

• Stored to prevent the cylinder from falling over i.e.. chained or caged?

  Yes

  No

  N/A

• Located in a well-ventilated area?

  Yes

  No

  N/A

• Not stored with combustible or waste materials around them?

  Yes

  No

  N/A

• Not stored near electrical switchboards, or other heat or ignition sources?

  Yes

  No

  N/A

• Chemical Spill Kit available and correctly stocked? Check against current contents list:

  Yes

  No

  N/A

7) Stairs, Lifts and Escalators:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Stairs and landings in good repair and clear of trip hazards?

  Yes

  No

  N/A

• No obstacles on the stairs and landings?

  Yes

  No

  N/A

• Non-slip stair treads are intact?

  Yes

  No

  N/A

• Stair handrails are securely attached to the wall?

  Yes

  No

  N/A

• Combustible materials such as pallets, paper or gas cylinders are not stored under stairs?

  Yes

  No

  N/A

• A clearway of two metres maintained around escalators, travelators and atriums.

  Yes

  No

  N/A

• Emergency phones inside lifts in good working order?

  Yes

  No

  N/A

• Check emergency phone in lifts are operational - dial emergency number?

  Yes

  No

  N/A

• Check lift stops each level and door movement sensors are working to prevent closure on people?

  Yes

  No

  N/A

8) Electrical safety:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Power Cords are in good condition and not damaged?

  Yes

  No

  N/A

• Power Cords are not stretched and are of a suitable length?

  Yes

  No

  N/A

• Overhead leads (Curly Cords) are supported by a chain or wire to prevent overstretching?

  Yes

  No

  N/A

• Electrical Equipment used in Site is Tested and Tagged with current tag attached?

  Yes

  No

  N/A

• Cords are not crossing walkways, lying along bench tops, twisted or at risk of being physically damaged or exposed to water?

  Yes

  No

  N/A

• All switches on electrical equipment are in good condition (not cracked, damaged, dirty, condensation present or at risk of being splashed by liquids e.g.: water, etc.)?

  Yes

  No

  N/A

• Power points and light switches are in good condition (check for cracks, melted plastic, excessive dirt, burn marks or other damaged)?

  Yes

  No

  N/A

• Double adaptors are not being used?

  Yes

  No

  N/A

• Contractors' (including contract cleaners) electrical equipment Tested & Tagged with current tags attached?

  Yes

  No

  N/A

• Check for use of untagged electrical equipment, not approved for use, e.g. stock off shelves, items brought from home i.e. radios, heaters etc?

  Yes

  No

  N/A

• Faulty or Out of Service equipment NOT being used?

  Yes

  No

  N/A

• Switchboards in public areas are key locked with key removed?

  Yes

  No

  N/A

• All other switchboards closed, but not locked?

  Yes

  No

  N/A

• Correctly labelled warning signs (DANGER – Authorised Personnel Only [or similar) sticker displayed on door of switchboard?

  Yes

  No

  N/A

• No stock, waste or other material blocking access. Minimum 600 mm clearance unless area is already hatched out?

  Yes

  No

  N/A

9) Lighting:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• lights are functioning and not flickering?

  Yes

  No

  N/A

• Levels of illumination are adequate?

  Yes

  No

  N/A

• Car parking lights are functioning and not flickering. (Sites only that have responsibility for car parks)?

  Yes

  No

  N/A

10) Manual Handling:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Items are stable and securely stacked with no potential to fall.

  Yes

  No

  N/A

• Heavy and frequently used / accessed items should be stored between knee and shoulder height wherever possible such as printer paper?

  Yes

  No

  N/A

• Safety step and ladders available to access items stored at height?

  Yes

  No

  N/A

11) Fixtures and Fittings:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Fixtures and fittings in good working condition?

  Yes

  No

  N/A

• Fixtures and fittings are stable?

  Yes

  No

  N/A

• Fixtures and fittings are built as detailed in drawings (e.g.. Correct number of bolts)

  Yes

  No

  N/A

12) Contractor Management:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Spot checks are conducted on one contractor per month?

  Yes

  No

  N/A

• Spot checks are conducted on one demonstrator per month?

  Yes

  No

  N/A

• Spot checks are conducted on one supplier every 3 months?

  Yes

  No

  N/A

• Corrective Action Reports (CAR) completed for non-compliances?

  Yes

  No

  N/A

13) Plant and equipment (Includes Personal Protective Equipment):

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Ladders that are not in use within the department are removed from the selling area and returned to their designated home?

  Yes

  No

  N/A

• Ladders are stored securely?

  Yes

  No

  N/A

• Is there enough equipment or mechanical aids available to perform manual handling tasks safely?

  Yes

  No

  N/A

• Check there are, trolleys, pallet jacks,, heavy duty trolleys and other lifting devices available for Team Members' use?

  Yes

  No

  N/A

• Check the wheels are in good working order, they glide and turn freely and the brakes are functioning where fitted?

  Yes

  No

  N/A

14) Ladders:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Steps: Treads are in place; No broken welds, missing or damaged pop rivets or bolts, step not bent. Check bottom step is painted Yellow?

  Yes

  No

  N/A

• Stiles and legs: Straight and undamaged with rubber feet in position; Wheels and brakes are working.

  Yes

  No

  N/A

• Shelf straight and undamaged: No broken welds, missing or damaged pop rivets or bolts, Shelf is straight and securely fastened to the ladder?

  Yes

  No

  N/A

• Platforms and Steps: Brakes and wheels are working; Clear of stock and debris?

  Yes

  No

  N/A

• Reserve Platform Ladders (for use in between Brownbuilt) has sticker stating 'Use in Narrow Reserve Aisle Only'?

  Yes

  No

  N/A

15) Carton Cutters:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Are all Team Members using approved carton cutters (I.e. retractable cutter)?

  Yes

  No

  N/A

• Carton cutters safely stored and not accessible to the public when not in use?

  Yes

  No

  N/A

16) Plant Room:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Plant rooms with doors locked at all times?

  Yes

  No

  N/A

• There is signage “Danger Plant Room Access to Authorised Personnel Only” or similar in place?

  Yes

  No

  N/A

• Where required, there is signage "Hearing Protection Required" in place on Plant Room door?

  Yes

  No

  N/A

• Equipment, stock, chemicals and fixtures are not stored in Plant Room?

  Yes

  No

  N/A

• Signage “Beware of sudden drop” or equivalent is located on double doors (if applicable) [double doors are installed in some plant rooms located above ground level to allow access for heavy plant or equipment]?

  Yes

  No

  N/A

17) Dangerous Goods & Hazardous Substances

• Chemicals being used by Cleaners hare current Safety Data Sheet (SDS) also known as MSDS located in Cleaners room (SDS must not be older than 5 years from date of issue)?

  Yes

  No

  N/A

• Containers used for decanting have supplier labels - Hand written descriptions are not acceptable.(check cleaners room)?

  Yes

  No

  N/A

• Chemicals meet Cleaners Chemical Register or cleaning contract lists and are stored correctly, upright to prevent spills or leaks and lids are firmly closed?

  Yes

  No

  N/A

18) Traffic Management:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Loading dock can be safely accessed and Traffic Management Plan in place?

  Yes

  No

  N/A

• Check availability of stairs or wall ladders and that they are in good condition?

  Yes

  No

  N/A

• Check that a site specific traffic management plan is in place and controls are being implemented?

  Yes

  No

  N/A

• Receiving area / loading dock has signage indicating ‘no unauthorised persons past this point’?

  Yes

  No

  N/A

• Road markings, bollards and external dock signs are in good condition, visible and not obstructed?

  Yes

  No

  N/A

19) Additional hazards identified:

• Overall Risk Rating for this section:

  Low

  Medium

  High

• Hazard 1

• Hazard 2

• Hazard 3

• Hazard 4

• Hazard 5

• Hazard 6

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