Sodexo DCPS Location Assessment

• Enter the cluster # and school name in the format "cluster # - Short school name".

• Brief School Name

• Full School Name if different.

• Location
  Address

• What is the scheduled Food Services opening day?

  Date

• Any specific information regarding parking, directions, etc.?

• Conducted on

  Date

• Assisted by

• Prepared by

• Document No.

Client Contact Information

• Enter contact information for Client contacts, to include Name, Email Address, Business and Cell Phones, and Roles where known.

• Main Client Point of Contact

• Is there a Secondary Client Contact?

  Yes

  No

  Unknown

  Not Applicable

• Enter contact information.

• Is there a Kitchen Manager in place?

  Yes

  No

  Unknown

  Not Applicable

• Enter contact information.

• Was our tour visit led by someone not listed above?

  Yes

  No

  Unknown

  Not Applicable

• Enter contact information.

• Are there any site restrictions, policies or training required prior to Sodexo support personnel arriving onsite?

  Yes

  No

  N/A

• Please explain.

Sodexo Contacts

• Enter contact information for Sodexo contacts, to include Name, Email Address, Business and Cell Phones.

• Main Sodexo POC including title.

• Additional Sodexo POC including title.

• DCPS is providing at least one manager's computer for each location. We need to confirm information about this computer.

• Is there a manager computer at this location? If not please explain what the manager uses for a computer.

  Yes

  No

  N/A

• Please note that DCPS has provided logon ID's and passwords for all Managers computers. Please reach out to Jerry Schafetz or Chuck Weigel for specifics.

• Is the computer stationary or on a mobile cart?

  Stationary

  Mobile Cart

• Is there a printer attached to the computer? If not explain how the manager prints out documents, POS reports, etc.

  Yes

  No

  N/A

• Please select the brand and model of the printer.

  Dell B1260dn

  Other

• Pease enter the brand and model number of the printer.

• If possible document the replacement ink or toner cartridge information, and indicate how many are available in the office.

• Please select the appropriate check boxes regarding this printer?

  Select Color Black and White Ink Jet Laser Jet Print Only Multi-function Unknown

  • Color
  • Black and White
  • Ink Jet
  • Laser Jet
  • Print Only
  • Multi-function
  • Unknown

• Please take pictures of the printer, computer or anything else that would be useful.

  Media

• Are there any other computers used by Food and Nutrition at this location? Note that if there is, the computer is probably provided by the location and does not come out of OFNS.

  Yes

  No

  N/A

• Is the computer stationary or on a mobile cart?

  Stationary

  Mobile Cart

• Document any useful information such as who provides and supports this computer, what is the log on information, etc.

• Is there a printer attached to the computer?

  Yes

  No

  N/A

• Please select the brand and model of the printer.

  Dell B1260dn

  Other

• Pease enter the brand and model number of the printer.

• If possible document the replacement ink or toner cartridge information, and indicate how many are available in the office.

• Please select the appropriate check boxes regarding this printer?

  Select Color Black and White Ink Jet Laser Jet Print Only Multi-function Unknown

  • Color
  • Black and White
  • Ink Jet
  • Laser Jet
  • Print Only
  • Multi-function
  • Unknown

• Please take pictures of the printer, computer or anything else that would be useful.

  Media

• Please indicate which cell phone providers work best in the building?

  Select AT&T Sprint Verizon

  • AT&T
  • Sprint
  • Verizon

KRONOS

• Will front line employees be on Sodexo payroll?

  Yes

  No

  N/A

• Will we be using Time Clocks or Web Time Stamp? Please note, as a general rule of thumb all HS locations and other locations with over 8 front line employees will be using a time clock. All others will use Web Time Stamp. Gather information about both when in doubt.

  Time Clock

  Web Stamp

• Indicate the site name and approximately how many Sodexo hourly employees at each site. This is a double check, as we already have general information from the ICM.

• Take a picture or two for each time clock location and add a description of the location.

  Media

• Describe the pictures posted above.

• What is the wall surface where the clock will be mounted?

  Drywall

  Concrete Block

  Ceramic Coated Concrete Block

  Tile

  Other

• Describe the wall surface.

• Select the power options for the clock.

  Power with 5' of clock

  Power over Ethernet

• Note that if there is NOT a power outlet, the clock cannot be connected to WIFI.

• Will the clocks connect to WIFI?

  Yes

  No

  N/A

• Enter the SSID and password for the network the clocks will connect to. Note that a login that requires a user name and password will not work for WIFI connected clocks.

• Are there any site restrictions the installer should be aware of?

• Verify that the client computers can be used to access Kronos Web Time Stamp. Jerry has provided a shortcut to client IT to place on the desktop to ease the time stamp process for the employees.

• I have tested Web Time Stamp on the client computer and was able to successfully access the page.

  Yes

  No

  N/A

• All POS equipment is provided and maintained by DCPS. Use this section to gather pictures or any other information about the system that might be helpful.

• Capture pictures and peripheral information for each POS terminal below.

• Location Name, i.e. Cafe, Kitchen, Hallway, etc.

• How many terminals at this locational?

• Take pictures and annotate as needed.

  Media

• Enter additional POS locations here.

POS Location

• Location Name, i.e. Cafe, Starbucks, etc.

• How many terminals at this locational?

• Take pictures and annotate as needed.

  Media

• Any additional POS comments?

Mobility

• If there is a mobile solution provided? Some of the schools have this in place already.

  Yes

  No

  N/A

• Provide any other information that might be useful in regards to the POS system.

• Opportunity to add pictures if needed.

  Media

• Office Logistics helps us get a better understanding of technology needs. By thinking of collaboration and the logical sharing of resources, we can help improve work efficiencies and reduce the cost of technology.

• Is there a safe onsite and available to the Kitchen staff? If not please describe how the cash is handled.

  Yes

  No

  N/A

• Please describe where the safe is located or any specific information about it.

• Please take a picture of the safe.

  Media

• Can you find a copy of the Certificate of Occupancy and any other licenses hung on the wall?

  Yes

  No

  N/A

• Please describe what was found where.

• Please take a picture of the documents.

  Media

• Is there a Food and Nutrition office at this location? If the answer is no please describe what the situation is.

  Yes

  No

  N/A

• Please describe the office layout for Food and Nutrition, documenting in general the number of offices and where they are located. The next set of questions will ask for more specifics per office or group of offices.

• Enter the name of the manager or group for the office(s).

• Enter the phone number associated with this office.

• Does it appear that there are enough connections for the equipment currently in the(se) office(s)?

  Yes

  No

  N/A

• Diagram the office layout.

  Drawing

• Please take some pictures if you can.

  Media

• Please select and add any additional Food and Nutrition Office(s).

Additional FANS Office

• Enter the name of the manager or group for the office(s).

• Enter the phone number associated with this office.

• Does it appear that there are enough connections for the equipment currently in the(se) office(s)?

  Yes

  No

  N/A

• Diagram the office layout.

  Drawing

• Please take some pictures if you can.

  Media

• Enter any specific or unusual directions or information about how to locate or find the office.

• Capture as much of this information as possible.

• Is the kitchen area under any type of construction?

  Yes

  No

  N/A

• Please describe the construction.

• Please take a picture(s) of the areas under construction.

  Media

• Is the kitchen area accessible via a loading dock? If not please describe how deliveries are accepted at this location.

  Yes

  No

  N/A

• Please describe anything unusual or notable about the dock. Include how a delivery driver notifies the kitchen staff that they have arrived.

• Please take a picture(s) of the loading dock, etc.

  Media

• Is there a dry storage available? If not please describe how dry storage is handled.

  Yes

  No

  N/A

• Please describe the room(s), to include room sizes and security for the room(s).

• Feel free to add pictures to further your description.

  Media

• Is there chemical storage available? If not please describe how dry storage is handled.

  Yes

  No

  N/A

• Please describe the room(s), to include room sizes and security for the room(s).

• Feel free to add pictures to further your description.

  Media

• Please ask and attempt to document these next three questions. Note that average daily attendance might be in the form of a percentage.

• Anticipated enrollment amount for the 2016/2017 school year.

• Expected average daily attendance, which any be a percentage of the enrollment.

• Anticipated participation amounts for breakfast.

• Anticipated participation amounts for lunch.

• Anticipated participation amounts for after school snack.

• Anticipated participation amounts for dinner.

Walk in boxes

• Is there a walk in cooler? If no please describe how cooler items are stored either at this location, or at another location.

  Yes

  No

  N/A

• How many walk in coolers are at this location?

• Is there enough storage in the cooler to accommodate the delivery schedule? Typically 1 delivery / wk for Elementary School, 2 deliveries / week for Middle, etc. If the answer is no, please indicate methods or plans to store cooler items at this or another location.

  Yes

  No

  N/A

• Take a picture of the outside and inside of the cooler.

  Media

• Is there a walk in freezer? If no please describe how frozen items are stored either at this location, or at another location.

  Yes

  No

  N/A

• How many walk in freezers are at this location?

• Is there enough storage in the freezer to accommodate the delivery schedule? Typically 1 delivery / wk for Elementary School, 2 deliveries / week for Middle, etc. If the answer is no, please indicate methods or plans to store frozen items at this or another location.

  Yes

  No

  N/A

• Take a picture of the outside and inside of the freezer.

  Media

Reach in boxes

• Is there a reach in cooler? If no please describe how cooler items are stored either at this location, or at another location.

  Yes

  No

  N/A

• How many reach in coolers are at this location?

• Is there enough storage in the cooler to accommodate the delivery schedule? Typically 1 delivery / wk for Elementary School, 2 deliveries / week for Middle, etc. If the answer is no, please indicate methods or plans to store cooler items at this or another location.

  Yes

  No

  N/A

• Take a picture of the reach in cooler(s).

  Media

• Is there a reach in freezer? If no please describe how frozen items are stored either at this location, or at another location.

  Yes

  No

  N/A

• How many reach in freezers are at this location?

• Is there enough storage in the freezer to accommodate the delivery schedule? Typically 1 delivery / wk for Elementary School, 2 deliveries / week for Middle, etc. If the answer is no, please indicate methods or plans to store frozen items at this or another location.

  Yes

  No

  N/A

• Take a picture of the reach in freezer(s).

  Media

• Is there a milk cooler available? If no please describe how milk is stored either at this location, or at another location.

  Yes

  No

  N/A

• How many milk coolers are at this location?

• Is there enough storage in the milk cooler to accommodate the delivery schedule? If the answer is no, please indicate methods or plans to store frozen items at this or another location.

  Yes

  No

  N/A

• Please indicate if it appears the milk cooler is branded? Does it appear to belong to a vendor? If so please capture the information here.

• Take a picture of the milk cooler(s) to include the label of any vendor

  Media

Dish equipment

• Is there a dishwasher at this location?

  Yes

  No

  N/A

• Does the equipment appear to be functioning? If not please capture as much information about the dishwasher for potential repair, or a plan in place where the equipment is not needed.

  Yes

  No

  N/A

• Take pictures of the dishwasher.

  Media

• Is there a 3 compartment sink available at this location?

  Yes

  No

  N/A

• Does it appear that the sink and faucet are working correctly and adequate for the needs of the location?

  Yes

  No

  N/A

• Take pictures of the sink(s).

  Media

Other Kitchen Equipment

• Is there a steam table at this location? If unit is a combo unit, use the end of this section to take a picture of the whole piece, and use this section to focus on the steam table directly.

  Yes

  No

  N/A

• How many steam tables are at this location?

• Does the equipment appear to be functioning? If not please capture as much information about the steam table for potential repair, or a plan in place where the equipment is not needed.

  Yes

  No

  N/A

• Take pictures of the steam table(s).

  Media

• Is there a cold table at this location? If unit is a combo unit, use the end of this section to take a picture of the whole piece, and use this section to focus on the cold table directly.

  Yes

  No

  N/A

• How many cold tables are at this location?

• Does the equipment appear to be functioning? If not please capture as much information about the cold table for potential repair, or a plan in place where the equipment is not needed.

  Yes

  No

  N/A

• Take pictures of the cold table(s).

  Media

• Is there a salad bar available at this location?

  Yes

  No

  N/A

• Is the salad bar located in the serving area or dining area?

• Does it appear that the salad bar is working correctly and adequate for the needs of the location?

  Yes

  No

  N/A

• Take pictures of the salad bar(s).

  Media

• Please indicate what other kitchen equipment is available for use by the staff at this location?

  Select Ovens Steamers Tilt Skillet Impingers / Pizza Oven Hot Box Steam Kettle Gas Stove Soup Kettle Big Mixer Ice Machine Other

  • Ovens
  • Steamers
  • Tilt Skillet
  • Impingers / Pizza Oven
  • Hot Box
  • Steam Kettle
  • Gas Stove
  • Soup Kettle
  • Big Mixer
  • Ice Machine
  • Other

• Please indicate any other equipment not on the list.

• Please check the equipment and see if anything looks in real bad shape and in need of repair.

• Take pictures of the equipment indicated above in need of repair.

  Media

Miscellaneous Kitchen Information

• Anything else about the kitchen or equipment we should know about?

• Draw a diagram of the kitchen if it would be helpful.

  Drawing

• Take additional pictures of the kitchen and annotate on the picture if it would be helpful.

  Media

• Gather information about the cafeteria itself to accomplish licensing and marketing requirements.

• Approximately how many seats (chairs) are in the seating area? This is required for licensing.

• Please provide a drawing to show a general outline of the cafe and serving area.

  Drawing

• Please take pictures of the cafe and serving area, capturing as much of the detail as possible.

  Media

• Approximately how large is the cafe seating area? You can pace it off - a typical stride is about 3', or you can count ceiling tiles which are typically 2x2 or 2x4.

• Approximately how high is the ceiling in the cafe? Also in the serving area if different?

• What type of ceiling is in the seating area?

  Select Drop ceiling 2x2 Drop ceiling 2x4 Ceiling tiles - not drop Drywall Open beam construction Concrete Other

  • Drop ceiling 2x2
  • Drop ceiling 2x4
  • Ceiling tiles - not drop
  • Drywall
  • Open beam construction
  • Concrete
  • Other

• Describe the ceiling as best as you can.

• Take a picture showing what you are describing.

  Media

• What type of ceiling is in the serving area?

  Select Drop ceiling 2x2 Drop ceiling 2x4 Ceiling tiles - not drop Drywall Open beam construction Concrete Other

  • Drop ceiling 2x2
  • Drop ceiling 2x4
  • Ceiling tiles - not drop
  • Drywall
  • Open beam construction
  • Concrete
  • Other

• Describe the ceiling as best as you can.

• Take a picture showing what you are describing.

  Media

• What type of wall is in the seating area?

  Select Drywall Concrete Block Ceramic Coated Concrete Block Tile Other

  • Drywall
  • Concrete Block
  • Ceramic Coated Concrete Block
  • Tile
  • Other

• Describe the walls as best as you can.

• Take a picture showing what you are describing.

  Media

• What type of wall is in the serving area?

  Select Drywall Concrete Block Ceramic Coated Concrete Block Tile Other

  • Drywall
  • Concrete Block
  • Ceramic Coated Concrete Block
  • Tile
  • Other

• Describe the walls as best as you can.

• Take a picture showing what you are describing.

  Media

• Use this section to document any additional information and pictures that does not fit elsewhere in this survey.

• Additional Information.

• Additional Photos.

  Media

• If you have more select the button and keep on adding.

More?

• Additional Information.

• Additional Photos.

  Media