Southern Shield Track Access Protocol Internal Audit

Prepared by

F2001A process completed to nominate and appoint SSOW Responsible Manager – photo/copy of appointment

Appointed SSOW Responsible Manager has requested the track access via the possession planning department using the standard application form & process.

For use of Site Wardens in separated SSOWs, has an F2001B form been completed, submitted and processed with authorisation by RSSP Manager/ deputy RSSP Manager(s)

If F2001B has been used for Site Warden arrangements, has 7 days notice been provided and has NR Programme Manager been asked for comments/objections/challenges. Evidence of email needed.

For use of Open Line access only (no working) to track using lookout/ equipment warning has F2001B process been used and has RSSP Manager acceptance and authorisation been given? Was 28 days notice provided?

For open line working activities using lookout operated/ equipment warning systems, has F2001B process been used and has the NR Regional Director provided formal acceptance & approval? Was 28 days notice provided?

For Line Blockages - Has Line Blockage authority process been followed by the SSOW RM, and has authorisation been given by RSSP/Deputy RSSP?

In DC Areas - Has Live Conductor Rail authority process been followed by the SSOW RM, and has authorisation been given by RSSP/Deputy RSSP?

Do access points have clear labelling

Where ALO work is underway, has an ALO Responsible Manager, ALO Planner, ALO Site Controller and ALO assurance checker been appointed – and have they been trained by us?

Is the ALO plan in date and accurate for the plant, location and activity?

Does Possession Planner hold a valid SSOW Planner competence – photo & expiry date expiry date

Does SSOW Planner hold a valid SSOW Planner competence – photo & expiry date expiry date

For Line blockages, has the hierarchy of line blockage protection been adhered to (i.e. LB only, Token, Signal disconnection, EPR, T-COD, Dets)?

Does the SSOW limits cover the work location and access / egress points?

Has the SSOW Planner undertaken an independent check of the suitability of the limits?

Has the SSOW Pack included annotated diagrams for the limits and access points? (including for CPs and strapmen?)

Has the COSS/PC/CP/MC achieved the COSS level of classification required? (gold, silver, bronze etc)

Has the COSS/PC/POS/MC/CP/Strapman (at COSS level) been allocated to the job at least 5 days in advance?

Has the Site Warden changed inside 48 hours of the start time?

Where COSS/PC/CP/Strapman/MC/POS have changed inside 5 days (for levels 1, 2 &3) has the F2001C process been used correctly with suitable ‘exceptional circumstances’ justified?

Has the COSS/PC/CP/Strapman/POS worked at the site within the last 6 months and has sufficient local knowledge? (3months for any open line access/open line working)

If not sufficient local knowledge, has a site visit been carried out on days (applies to those allocated to day and night shifts)?

Was the SSOW Pack verified at least 12 hours prior to the start of the shift (for COSS, SWL1, PC, Machine Controller, POS Rep)

Has a challenging conversation been completed between the RM & COSS/MC/PC/CP/POS and has this been recorded? If not, why?

Have CPs and strapmen been provided with a SSOW pack for their specific duty?

Do Machine Controllers have valid competence certificate, an LLT, Proving unit, dets, flags, Track circuit operating clips, dect comms/duplex communications in place with spare kit?

Has an RRV check list been completed for the job – if RRVs are being used?