Store Controls Audit - Express

No out of date promotional labels displayed which would cause overcharges

All products on the shop floor have the correct Shelf Edge Label displayed

Dual located products have been set up correctly

There are no out of code fresh food products on display

There are no out of code fresh products on any of the reduced to clear fixtures on the shop floor

Tobacco stock is only stored in a locked safe or on the gantry

The safes are locked when not in use

Waste download reports are filed and signed as evidence of review

A minimum of three colleague searches are completed each week by trained Shift Leaders.

Store Managers, Team Managers (Large Express only) and Shift Leaders have completed Key Control Training.

Keys are tagged, numbered and listed according to policy.

The key cabinet is locked with the key held by the Store Manager/Shift Leader/Key Holder. Keys are signed out using Compliance App for no longer than 24 hours.

Lift Keys are labelled and stored in a safe which can be accessed at all times (Large Express stores may also use the cash office key press)

All restricted access areas (e.g. Lift motor rooms/control panels, plant/electrical intake rooms, and roof access) are locked.

All stock affected by EPW’s and Product Recalls have been removed from the shop floor

The physical cash in the Main Safe & Cash Office Safe matches the expected value on the Cash Management System

The Store Manager Main Safe Declaration has been completed in each of the weeks under revie and at least one declaration has been completed by another colleague each week

The declared values on the Weekly Finalisation Reports for all safes are within company guidelines and the Store Manager has signed against all required sections. Next steps are recorded on the report for exceeded values.

Daily Scratch Card counts have been completed with next steps recorded for any missed counts. Scratch Card reconciliation has taken place with next steps recorded for any discrepancies and evidence errors have been corrected.

Paid Outs are retained, reconciled and subject to management review.

The Cash Performance Reports have been signed in the signature section by the Store Manager in each of the weeks under review. All difference over the weekly budget has notes captured in the notes section as evidence of review.

Notes in the till float do not exceed the defined threshold at time of audit.

All colleagues who started with Tesco after 01/05/2004, who do not have limited leave to remain, have evidence of legal Right to Work on file

All colleagues who started with Tesco after 01/05/2004, who do not have limited leave to remain, have Right to Work documents which have been validated in line with Tesco policy at time of employment

All colleagues with Limited Leave to Remain (employed from 01/05/2004, or EU Nationals from 01/07/2021), have evidence of legal Right to Work on file

All colleagues with Limited Leave to Remain (employed from 01/05/2004, or EU Nationals from 01/07/201), have Right to Work documents which have been validated in line with Tesco policy at time of employment and are tracked

All colleague and customer personal data is handled in line with GDPR and is stored securely

Confidential waste is disposed of in line with policy. Red confidential bags are available for use

Store Managers, Shift Leaders and colleagues running shifts know what action to take if they receive a request for CCTV images, a Subject Access Request or evidence of a personal data incident

CCTV signage compliant with GDPR regulations is displayed for customers, visitors and colleagues as required by policy

Interceptor Gullies are clear and all defects have been reported.

Warning signage is displayed on all stanchion and vent pipes.

The telephone, alarm and ullage printer in the Driver Controlled Delivery cabinet are operational.

Fire trolleys are located away from the Hazard Zone. There are sufficient fire extinguishers and sand buckets with lids, and there is a CO2 extinguisher in the Kiosk. All have been serviced in the past 13 months and indicate operational.

All colleagues are able to locate the Emergency Pump Isolation Button and one is clearly labelled at each Checkout.

All leak, or external input alarms on the Veedor Root panel have been reported. The correct follow up action has been taken for any high-water alarms.

The Emergency Procedure document is displayed in a colleague area or main office.

All required certificates are filed in the Site Register and are up to date.

There is a Petroleum Storage Certificate filed in the Site Register.

A completed DSEAR Risk Assessment is filed in the Site Register and is dated within the last three years.

All colleagues have completed the required training module - “Welcome to Petrol Filling Station”.

All Store Managers and Shift Leaders have completed the required Training module “Petrol Filling Station, the Store Manager/Shift Leader Convienience Fuel Validation and the Operating a PFS Forecourt Legally Checklist”.

The PFS store phone and PFS Duty Emergency phone are operational.