Title Page
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Site conducted
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Conducted on
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Prepared by
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Location
Product
Price Integrity
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Promotion labels displayed are in date.
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All products on the shop floor have the correct Shelf Edge Label displayed.
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Dual located products have been set up correctly.
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Accurate Shelf Edge Labels are displayed for all loose Instore Bakery products and customers are charged correctly at the tills.
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All scheduled Price Verification tasks have been completed.
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Shelf Edge Labels are corrected for any errors identified during Price Verification.
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Notes/Next Steps:
Out of Codes
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There are no out of code fresh food products on display.
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There are no out of code fresh products on any of the reduced to clear fixtures on the shop floor.
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Waste Pulse Reports (Potential Reduction Scan Report) are filed and signed as evidence of review.
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Notes/Next Steps:
Product Protection & Waste Routines
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Tobacco stock is only stored in a locked safe or on the gantry.
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The safes are locked when not in use.
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Waste download reports are filed and signed as evidence of review.
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Store Managers and Shift Leaders have completed the required Key Control Training.
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A minimum of five colleague searches are completed each week by trained Shift Leaders
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Keys are tagged, numbered, and stored according to policy. The ‘Key Standards Red Key List’ is displayed as per policy.
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The Key Cabinet is locked, and the key for it is held by the Store Manager/Shift Leader. Keys are signed out using the Compliance App.
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Lift keys are stored in a safe that can be accessed at all times. Lift motor rooms and control panels are secured.
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Notes/Next Steps:
Stock Routines
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Out of stock labels are in date and out of stock products have a zero stock record.
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All stock affected by EPWs and Product Recalls has been removed from the sales floor.
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Notes/Next Steps:
Finance
Cash Loss
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The physical cash in the Main Safe & Cash Office Safe matches the expected value on the Cash Management System.
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The Store Manager Main Safe Declaration has been completed in each of the weeks under review, and at least one declaration has been completed by another colleague each week.
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The declared values on the Weekly Finalisation Reports for all safes are within company guidelines, and the Store Manager has signed against all required sections. Next steps are recorded on the report for exceeded values.
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Daily Scratch Card counts have been completed, with next steps recorded for any missed counts. Scratch Card reconciliation has taken place, with next steps recorded for any discrepancies and evidence errors have been corrected.
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Paid Outs are retained, reconciled and subject to management review
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The Cash Performance Reports have been signed in the signature section by the Store Manager in each of the weeks under review. All difference over the weekly budget has notes captured in the notes section as evidence of review.
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Users of the Cash Management System are current employees within the store.
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Notes in the till float do not exceed the defined threshold at time of audit.
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Notes/Next Steps:
Tesco Bank - MoneyGram
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All MoneyGram transaction activity appearing on the Daily Finalisation Report has corresponding paperwork and has been reconciled by the Cash Office.
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All MoneyGram Send transactions reconcile to the Daily Activity Reports and all related documentation is retained and is adequately completed.
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All MoneyGram Receive transactions reconcile to the Daily Activity Reports and all related documentation is retained and is adequately completed.
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All MoneyGram Refund transactions reconcile to the Daily Activity Reports and all related documentation is retained and is adequately completed.
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Cash Office colleagues have completed the required Tesco Bank Cash Office training on Click and Learn.
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Notes/Next Steps:
People
Employment Compliance
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All colleagues who started or joined Tesco after 01/05/2004 who are not Visa Holders have the correct documentation under the Right to Work policy and their name details recorded on Payroll are correct.
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Colleagues recorded as Visa Holders who joined Tesco on or after 01/05/2004 have the correct Right to Work documentation on file.
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All colleagues with Limited Leave to Remain in the UK, (employed on or after 29/02/2008) have documents which have not expired. If the documents have expired there is evidence that a new application for leave to remain has been submitted.
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Colleagues recorded as EU settlement Scheme Pre-settled status, who joined Tesco on or after 01/07/2021 have the correct Right to Work documentation on file.
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All colleagues with Pre-Settled Status in the UK (employed on or after 01/07/2021) have documents which have not expired. If documents have expired, there is evidence that a new application has been submitted.
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Notes/Next Steps:
GDPR & Data Privacy
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All colleague and customer personal data is handled in line with GDPR and is stored securely.
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Confidential waste is disposed of in line with policy. Red confidential waste bags are available for use.
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Store Managers, Shift Leaders and colleagues running shifts know what action to take if they receive a request for CCTV images, a Subject Access Request, or evidence of a personal data incident.
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CCTV signage compliant with GDPR regulations is displayed for customers, visitors and colleagues as required by policy.
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Notes/Next Steps:
Fuel
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Interceptor Gullies are clear, and all defects have been reported.
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Warning signage is displayed on all stanchion and vent pipes.
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The telephone, alarm and ullage printer in the Driver Controlled Delivery cabinet are operational.
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Fire trolleys are located away from the Hazard Zone. There are sufficient fire extinguishers and sand buckets with lids, and there is a CO2 extinguisher in the Kiosk. All have been serviced in the past 13 months and indicate operational.
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The fuel prices on the gantry match the prices displayed at the pumps.
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All colleagues are able to locate the Emergency Pump Isolation Button and one is clearly labelled at each Checkout.
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The Veeder Root system is free from any critical alarms that have not been reported.
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The Emergency Procedure document is displayed in a colleague area or main office.
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The Interceptor Cleaning Certificate or Job Sheet is filed and up to date.
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The Electrical Test Certificate is filed in the Site Register and is dated within the last 12 months.
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An up to date Vapour Recovery Authorisation Permit and Stage 1B and Stage 2 Vapour Recovery Compliance Certificates are filed in the Site Register.
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There is a Petroleum Storage Certificate filed in the Site Register.
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A completed DSEAR Risk Assessment is filed in the Site Register and is dated within the last three years.
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All colleagues have completed the required training module – ‘Welcome to Petrol Filling Station’.
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The Store Manager and shift leaders have completed the required training module – ‘Welcome to Petrol Filling Station - Store Manager /Shift Leader Convenience Fuel Validation’.
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The PFS store desk phone and PFS Duty Emergency phone are operational.
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Notes/Next Steps:
Completion
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Additional Notes
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Sign Off
