Swing Gate Preventative Maintenance Visits

• Customer

• Site Address

• Post code

• Site Number

• Date of Inspection

  Date

• Inspected by

• Site reference (if applicable)

Preventative Maintenance and Safety Check

• Risk assessments and method statements must be carried on all sites to ensure that the risk of injury or fatality is eliminated to users or members of the general public as a result of system design
  
  The Provisions and Use of Work Equipment Regulation (PUWER) requires that Powered machinery is regularly maintained every six months.
  
  MAINTENANCE PROCEDURES - POWERED/AUTOMATIC GATES
  
  Regular preventative maintenance helps to prolong the system and will conserve reliability.
  
  During each Planned Preventative Maintenance service SCCIA shall perform the following work:
  
  · Check and record the equipment, its condition and oil levels
  · Take photographs of the equipment to highlight problems and to aid reporting of defects
  · Compliance assessment - Carry out a survey to highlight any areas of concern and offer appropriate recommendations for improvement
  
  Note: If the gate system is deemed to be unsafe, then SCCIA shall switch off power and issue a Condemned letter as per Health and Safety Executive, GATESAFE and Door and Hardware Federation advice and guidance as the liability of a unsafe gate rests with the last person to service the system

Gates

• Number of gates on system

• Number of parking spaces being controlled

• Control type

  open entry, controlled exit

  controlled entry, open exit

  controlled entry & exit

  Other

• Provide details

Standard Preventative Maintenance

• Gate location (1)

• Gate direction

  Select entry exit

  • entry
  • exit

• Take a photo of gate from entrance side of gate

  Media

• Manufacturer

• Model

• Loops fitted

  Yes

  No

• Loops fitted

• IR beams fitted

  Yes

  No

• IR Beams

• Warning lights fitted

  Yes

  No

• Warning lights

• Safety Edges fitted

  Yes

  No

• Safety edges

• Signs fitted

• Length of gate (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

• Gate location (2)

• Gate direction

  Select entry exit

  • entry
  • exit

• Take a photo of gate from entrance side of gate

  Media

• Manufacturer

• Model

• Loops fitted

  Yes

  No

• Loops fitted

• IR beams fitted

  Yes

  No

• IR Beams

• Warning lights fitted

  Yes

  No

• Warning lights

• Safety Edges fitted

  Yes

  No

• Safety edges

• Signs fitted

• Length of gate (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

Additional Gates

• Additional gates

  Yes

  No

• Gate location (3)

• Gate direction

  Select entry exit

  • entry
  • exit

• Take a photo of gate from entrance side of gate

  Media

• Manufacturer

• Model

• Loops fitted

  Select Yes No

  • Yes
  • No

• IR beams fitted

  Select Yes No

  • Yes
  • No

• Warning lights fitted

  Select Yes No

  • Yes
  • No

• Correct and adequate signage

  Select Yes No

  • Yes
  • No

• Length of gate (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

• Additional gates

  Yes

  No

• Gate location (4)

• Gate direction

  Select entry exit

  • entry
  • exit

• Take a photo of barrier from entrance side of gate

  Media

• Manufacturer

• Model

• Loops fitted

  Select Yes No

  • Yes
  • No

• IR beams fitted

  Select Yes No

  • Yes
  • No

• Warning lights fitted

  Select Yes No

  • Yes
  • No

• Correct and adequate signage

  Select Yes No

  • Yes
  • No

• Length of barrier (mm)

• Operating Equipment

• Battery back up?

  Yes

  No

• Provide details

• Fire Drop Unit

  Yes

  No

• Provide details

• Radio controlled?

  Yes

  No

• Provide details

• Digital Keypad?

  Yes

  No

• Provide details

• Token

  Yes

  No

• Provide details

• Touch/card/fob

  Yes

  No

• Provide details

General

• Installation checked for squareness and levels ok?

  Yes

  No

• Provide details

• Motors and operation of each item of installed equipment tested. Any evident visible or audible contra-indications?

  Yes

  No

• Provide details

• Inspect and sweep out any debris from motor pits and rail gullies. Is there flooding or excessive build up of debris?

  Yes

  No

• Provide details

• Clean and lubricate hinge bearings, locks, drive systems and control gear (Tick to confirm)

• Check mechanical clearances and running tolerances. Are there any excessive or unusual wear patterns?

  Yes

  No

• Provide details

• Check physical stops at each end of travel of gates/barrier arms. Are there any signs of damage or over-run to report?

  Yes

  No

• Provide details

• Carry out visual checks of underground loop chases for erosion of sealer. Is seal damaged?

  Yes

  No

• Advise client

• Upgrade processor firmware to approved version of safety software to meet current safety standards, if applicable?

  Yes

  No

  N/A

• Inspect and test fixtures and fittings and electrical equipment. Any visible deterioration?

  Yes

  No

• Provide details

• Are supporting structures, hinges, bearings etc. sound and secure?

  Yes

  No

• Provide details

• Are electric cables in conduit, properly routed and undamaged?

  Yes

  No

• Provide details

• User manuals/instructions available and up to date?

  Yes

  No

• Provide details

• Check that infra-red photocell protection beams are clear and unobstructed and wipe lenses with a soft dry cloth

• Whilst gate(s) are closing, cover each photocell lens in turn (eg. Hold a post card over one lens). Ensure gate(s) immediately stop or stop and return to open.

• Location of the mains isolator

• Is CE conformity plate attached to the system?

  Yes

  No

• Does emergency manual release provide free running option?

  Yes

  No

• Provide details

• Are start up, stop and emergency stop devices functional?

  Yes

  No

• Provide details

• Check all connections, remake any loose or defective cable terminations - OK?

  Yes

  No

• Provide details

• Any loose bolts, nuts or screws have been tightened and all ok?

  Yes

  No

• Provide details

• Check the security of motor fixing bolts and base plate. Any signs of deterioration to concrete base?

  Yes

  No

• Provide details

• Check operation of limit switches are ok? Adjust as required.

  Yes

  No

• Provide details

Safety Edges

• Visually inspect each component for splitting or puncturing of the rubber or degeneration of the supply tubing, welding joints or other defect that could compromise safety by affecting the efficiency of the system?

  Yes

  No

• Provide details

• Test safety edges by depressing each. Ensure the equipment immediately stops or stops and return to the open position

• Check for change in conditions or use patterns and assess impact, noting any deficit in advisable safety systems relevant to current norms. All ok?

  Yes

  No

• Provide details

• Check batteries on photocells are ok? Change if required

  Yes

  No

  N/A

• Provide details

• Operation of fire switch OK?

  Yes

  No

• Provide details

• Operation lights are in good working order?

  Yes

  No

• Provide details

• Adequate clear signage in place?

  Yes

  No

• Provide details

Swing Gate

• Is the condition of the gate controller housing ok?

  Yes

  No

• Provide details

• Inspect general condition of hinges, gate stops, safety edges, photocells, reflectors and enclosure and clean if required - OK?

  Yes

  No

• Provide details

• Check hinge alignment - OK?

  Yes

  No

• Provide details

• Check limit actuators against closing / opening positions of gate and adjust as necessary - all OK?

  Yes

  No

• Provide details

• Scan pivot hinge alignment by taking line of sight. Report any variation or damage - OK?

  Yes

  No

• Provide details

• Check security of motor fixing bolts and base plate. Report any deterioration of concrete base(s) - OK?

  Yes

  No

• Provide details

• Check slow down efficiency at each end of travel, checking gate does not slam - OK?

  Yes

  No

• Provide details

• Check gate hinges for wear. Report if unduly worn - OK?

  Yes

  No

• Provide details

• Lightly grease hinge bearings and end roller (if fitted). Confirm done.

• Check hydraulic fluid level and top up if required. Confirm done.

Key Type

• Key Type

• Key Number

• Key box available

  Yes

  No

• Manual Key in box

  Yes

  No

• Manual instructions in box

  Yes

  No

Report on any required works

• Check safety systems are compliant, shared pedestrian use, internal key pad, Push to exit bars, Break glass, Gaps and External Beams.

• System complies with EN SAFETY regulations Machinery Directive 2006/42/EC

  Yes

  No

• Supply details

Electrical Check

• Electrical certificate available for barrier and in date

  Select Yes No

  • Yes
  • No

• Does electrical installation appear sound, safe and in reasonable condition

  Select Yes No

  • Yes
  • No

• Supply details

• Source off power

• Breaker size

• Cable type

• Cable size

• Correct containment used

  Yes

  No

• Details

• Spur for barrier / gate in waterproof containment

  Yes

  No

• Details

• All wiring at barrier / gate checked for loose or badly made connections

  Yes

  No

• Details

• Additional Information

Installation diagram and assessment

• Identify (if relevant) potential hazards at points labelled on diagram, and comment below

  

• Include Diagram from library

  Media

• A - impact / crushing on the leading edge of the closing

• B - impact / crushing in the opening area

• C - impact in the closing area

• D - crushing of the hands on the hinge side edge

• E - conveying feet on the bottom edge of the gate

• F - conveyance of hands on drive group

• G - conveying, hook and shear due to the modelling of the mobile leaf

• Comments

Force Dynamics Testing BS EN 12445

• Force Testing - at time of installation or refurbishment / safety upgrade undertake full Force Testing.
  
  Partial Force Testing will be undertaken annually thereafter
  
  Testing the force dynamics are horizontally 500mm, 300mm and 50mm test method.
  Results stipulate a maximum of 400N of crushing force allowed before the gate should start to reverse under control by a safety edge or amperometric control:
  
  - Swing gate between hanging style and post and gate closing leaves
  · Sliding or cantilever gate closing leaf and run-back leaf (500mm test if within distance of an obstruction)
  · Each test point is measured 3 times top middle and bottom
  · The average value is then calculated from these results and submitted as a PASS or FAIL
  · An EN 12445 compliant force testing device must be used.

• Is force testing required on this visit?

  Yes

  No

• Undertake partial force test to ensure compliance (Best Practice - is one bad reading then the whole system will be tested)

  Pass

  Fail

• Provide details

• Review photograph plans etc for alteration since previous visits - have conditions changed since last service visit?

  Yes

  No

• Undertake and complete new "Safety Compliance Survey"

  Yes

  No

• Is client advice notice required?

  Yes

  No

Overall condition / Performance of system / additional information

• Any additional comments

• Any additional photos

  Media

• Defects (list defects that need attention)

• Recommendations (list items you would recommend)

• Engineer

  Sign

• Client representative (if available)

  Sign

• As the person in control of the gate, you have a legal duty of care to users and visitors to the premises (including trespassers).
  If the gate is not safe, any party injured by the gate is likely to be able to sue for damages.
  
  If you have insurance covering such risks, your insurance contract is likely to oblige you to disclose any material facts to your insurer including, in such case that the gate is not considered safe.
  
  If the gate is part of an undertaking, the person in control of it will have additional duties under Section 3 of the Health and Safety at Work Act 1974.
  
  If the premises are also a workplace, there are specific duties under the Regulation 18 of the Workplace (Health, Safety and Welfare) Regulations 1992, as well the general duty imposed by Section 2 of the 1974 Act.
  
  Failure to meet the duties imposed by health and safety legislation can result in criminal proceedings in line with the possibility of unlimited fine at Crown Court.