Total Produce - Site Health & Safety Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

A. Safety Statement

• Under Section 20 of the Safety, Health and Welfare at Work Act 2005 all employers have a specific duty to prepare a Safety Statement. This is, in effect, management’s programme in writing, which details how safety, health and welfare is being managed and secured.
  Once completed the relevant contents of the Safety Statement must be brought to the attention of the employees, in a form, manner and language that is likely to be understood by them.
  

• 1. Is there a current Safety Statement available on site?

  Yes

  No

  N/A

• 2. Is the Safety Statement fit for purpose?

  Yes

  No

  N/A

• 3. Have all recent updates been inserted into the Safety Statement?

  Yes

  No

  N/A

• 4. Have the site Risk Assessments (RAs) been inserted into the Safety Statement or the RAs are available in a separate folder which is kept with the Safety Statement?

  Compliant

  Non-Compliant

  Partially Compliant

• 5. Have all the relevant sections of the Safety Statement been completed?

  Yes

  No

  N/A

• 6. How is the Safety Statement brought to the attention of the Employees?

  Yes

  No

  N/A

• 7. How is the Safety Statement brought to the attention of other people on site who may be exposed to risks? (e.g. visitors, contractors).

  1

  2

  3

B. Health & Safety Committee

• The local Safety Committee must meet at least twice per year with the minutes recorded and retained on file. The main responsibilities of the Committee are
  - Develop and promote safe working practices.
  - Recommend improvements in systems of work.
  - Review accidents/incidents and implement measures to prevent reoccurrence.
  - Keep employees informed of new developments in health and safety matters.
  - Arrange for risk assessments to be undertaken and agree reasonable control measures and ensure they are implemented.
  - Review the management of site health and safety.

• 1. Is there a working Health & Safety Committee on site?

  Yes

  No

  N/A

• 2. Is the site`s most senior manager on the committee?

  Yes

  No

  N/A

• 3. Are at least two meetings held per year?

  Yes

  No

  N/A

• 4. Is there an adequate management : employee representation on the committee?

  Yes

  No

  N/A

• 5. Are the meetings conducted to a pre-arranged agenda?

  Yes

  No

  N/A

• 6. Are there minutes with action points recorded for each meeting?

  Yes

  No

  N/A

C. General Risk Assessments (GRAs).

• Section 19 of the Safety, Health and Welfare at Work Act 2005 requires that employers and those who control workplaces to any extent must identify the hazards in the workplaces under their control and assess the risks to safety and health at work presented by these hazards.

• 1. Have GRAs been carried out for the site?

  Yes

  No

  N/A

• 2. Are the GRAs suitable and sufficient?

  Yes

  No

  N/A

• 3. Have control measures been implemented?

  Yes

  No

  N/A

• 4. Have GRAs been conducted or reviewed within the last six months?

  Yes

  No

  N/A

• 5. Have the GRAs been signed off by the General Manager?

  Yes

  No

  N/A

• Additional Information:

D. Fire Risk Assessment (FRA) & Fire Precautions.

• Under existing legislation, employers are obliged to ensure that they assess the risks posed to employees and to also have in place adequate means of escape, fire detection and fire fighting. The means of evaluating this information is known as a "fire risk assessment".

• 1. Has a FRA been carried out ?

  Yes

  No

  N/A

• 2. Is the FRA suitable and sufficient?

  Yes

  No

  N/A

• 3. Have all recommended control measures been carried out?

  Yes

  No

  N/A

• 4. Has the FRA been signed off by the General Manager?

  Yes

  No

  N/A

• 5. Has the FRA been conducted or reviewed within the past 12 months?

  Yes

  No

  N/A

• 6. Are Emergency Evacuation procedures in place?

  Yes

  No

  N/A

• 7. Are emergency evacuation drills carried out and recorded?

  Yes

  No

  N/A

• 8. Is the fire alarm system annually maintained by a competent prson?

  Yes

  No

  N/A

• 9. Is there adequate provision of fire fighting equipment?

  Yes

  No

  N/A

• 10. Has the fire fighting equipment been serviced and inspected within the previous twelve months?

  Yes

  No

  N/A

• Date the equipment was last serviced:

  Date

• 11. Are all fire doors closed and unobstructed?

  Yes

  No

  N/A

• 12. Are all fire evacuation routes kept clear and well maintaind?

  Yes

  No

  N/A

• 13. Are all fire signs adequate and clear?

  Yes

  No

  N/A

• 14. Have fire marshals been appointed and trained?

  Yes

  No

  N/A

• 15. If there is emergency lighting installed onsite, is it maintained on a regular basis?

  Yes

  No

  N/A

• 16. Is the emergency lighting tested on a regular basis?

  Yes

  No

  N/A

• 17. Is there a marked `Assembly Point` located in a safe area?

  Yes

  No

  N/A

E. Manual Handling Risk Assessment (MHRA) & Provisions.

• Under the Safety, Health and Welfare at Work (General Application) Regulations 2007 –Manual Handling of Loads a manual handling risk assessment must be carried out by a competent person in consultation with employees and must identify the specific aspects or part of the operation that could increase the risk of an injury to employees.

• 1. Have MHRAs been carried out using the T.I.L.E. format?

  Yes

  No

  N/A

• 2. Are the MHRAs suitable and sufficient?

  Yes

  No

  N/A

• 3. Have controls been implemented?

  Yes

  No

  N/A

• 4. Have the MHRAs been reviewed within the last six months?

  Yes

  No

  N/A

• 5. Have the MHRAs been signed off by the General Manager?

  Yes

  No

  N/A

• 6. Is there equipment available to minimise manual handling?

  Yes

  No

  N/A

• 7. Does the Workplace layout and organisation minimise manual handling?

  Yes

  No

  N/A

• 8. Is the manual handling training for the site complete and current?

  Yes

  No

  N/A

• Additional Information:

F. Display Screen Equipment (DSE)

• Health and Welfare at Work (General Application) Regulations 2007 Chapter 5, Part 2 – Display Screen Equipment habitual users are entitled to have their workstation risk assessed to evaluate possible risks which may give rise to visual or physical difficulties or to mental stress.
  
  The analysis / assessment must be undertaken by a competent person with the necessary skills, training and experience must complete this analysis. Following the assessment appropriate steps must be taken to control any identified risks.
  
  The results of the workstation assessment must be communicated with the employee and a written record maintained. Any changes to be made to the workstation must be recorded.

• 1. Have DSE assessments been carried out for each DSE user?

  Yes

  No

  N/A

• 2. Have the DSE assessments been followed up and the necessary controls put in place?

  Yes

  No

  N/A

• 3. Have the assessments been signed off by the General Manager?

  Yes

  No

  N/A

• 4. Are DSE assessments reviewed on a regular basis?

  Yes

  No

  N/A

• 5. Are employees who are habitual VDU users made aware of their right to free eye tests and the basic cost of corrective appliances (e.g. Glasses, lens)?

  Yes

  No

  N/A

• Additional Information:

G. Hazardous Substances - Chemicals.

• Employers are required by regulations to protect workers from the hazards related to chemical agents at work. The regulations set out the measures employers must take and deal with risk assessment, prevention and control measures, health surveillance, record keeping and employee’s duties. The regulations apply in situations where hazardous chemical agents are present or likely to be present in the workplace.

• 1. Are hazardous substances used on site? e.g. corrosive, flammable etc.

  Yes

  No

  N/A

• 2. If hazardous substances are present, are data sheets held for the substances?

  Yes

  No

  N/A

• 3. Has a risk assessment been carried out?

  Yes

  No

  N/A

• 4. Is there an appropriate secure locker or cupboard for storage of the hazardous substances?

  Yes

  No

  N/A

• 5. Are the appropriate signs and labels in use?

  Yes

  No

  N/A

• Additional Information:

H. Lift Truck Operation.

• Specific requirements are contained in the Safety, Health and Welfare at Work (General Application) 2007 Regulations, Chapter 2, 42-61which deal with the use of work equipment used for for lifting.

• 1. Are lift truck operators trained for each class of class of truck? e.g. powered pallet truck, counterbalance, reach truck.

  Yes

  No

  N/A

• 2. Have all operators received refresher training for each class of lift truck within the past three years or after an incident caused by careless truck operation?

  Yes

  No

  N/A

• 3. Are there adequate procedures in place to prevent unauthorised use of unattended lift trucks? e.g. keypads, key control policy.

  Yes

  No

  N/A

• 4. Are there adequate warning signs/beacons/lighting on each lift truck?

  Yes

  No

  N/A

• 5. Is there a list of authorised operators posted?

  Yes

  No

  N/A

• 6. Does each lift truck undergo a daily operator inspection? These inspections should be recorded e.g. forktag system.

  Yes

  No

  N/A

• 7. Does each lift truck undergo preventative maintenance at least twice twice per year? This work must be carried out by a competent person.

  Yes

  No

  N/A

• 8. Has each lift truck undergone an annual `thorough examination` and a written report produced? This examination must be carried out by a competent person.

  Yes

  No

  N/A

• 9. Is there a battery `top up` area in a well ventilated area with an eye wash station, goggles, rubber gloves and apron?

  Yes

  No

  N/A

• 10. Does battery charging take place in a safe well ventilated area?

  Yes

  No

  N/A

• 11. Is there safe operation of lift trucks on site?

  Yes

  No

  N/A

• Additional Information:

I. Work Equipment.

• There is a duty to ensure work equipment is suitable for use or properly adapted for the work to be carried out, so that it may be used without risk to employees health and safety. S
  http://www.hsa.ie

• 1. Is the work equipment in good condition and safe working order?

  Yes

  No

  N/A

• 2. Is the equipment appropriate for its use?

  Yes

  No

  N/A

• 3. Have operators been properly instructed in the safe use of the equipment and given information to use it safely?

  Yes

  No

  N/A

• 4. Does the equipment have adequate controls, guarding, warning devices, interlocks and emergency stop controls?

  Yes

  No

  N/A

• 5. is the equipment regularly maintained and records kept?

  Yes

  No

  N/A

J. Work at Height.

• 1. Is there adequate guarding on stairs, mezzanine, platforms etc?

  Yes

  No

  N/A

• 2. Are there any obvious trip hazards?

  Yes

  No

  N/A

• 3. Has the risk of falling objects been eliminated?

  Yes

  No

  N/A

• 4. If there is height access equipment on site, is the equipment fit for purpose?

  Yes

  No

  N/A

• 5. Are there safe and appropriate practices for gaining access for height?

  Yes

  No

  N/A

• 6. Is the access equipment inspected and serviced every six months?

  Yes

  No

  N/A

K. First Aid.

• 1. Does the site have suitable and sufficient first aid equipment? e.g. first aid kits.

  Yes

  No

  N/A

• 2. Is the equipment easily accessible and it`s location correctly signd?

  Yes

  No

  N/A

• 3. Is all first aid stock within the sterility expiry date shown on the packaging?

  Yes

  No

  N/A

• 4. Is first aid training training complete and current?

  Yes

  No

  N/A

L. Incident Reporting.

• 1. Have all injury and near miss incidents been reported using the appropriate reporting procedures?

  Yes

  No

  N/A

• 2. Has a copy of all incident reports been forwarded to the Group Health and Safety Manager?

  Yes

  No

  N/A

• 3. Is there an adequate level of incident investigation?

  Yes

  No

  N/A

M. Contractors.

• 1. Does the site have an approved list of contractors?

  Yes

  No

  N/A

• 2. Has each contractor signed and accepted the site rules for contractors?

  Yes

  No

  N/A

• 3. Has each contractor provided health and safety documentation?

  Yes

  No

  N/A

• 4. Has each contractor provided liability insurance certificates?

  Yes

  No

  N/A

• 5. Has the contractor list been reviewed in the last 12 months?

  Yes

  No

  N/A

N. Storage.

• 1. Is the racking free from obvious damage?

  Yes

  No

  N/A

• 2. Are Safe Working Load notices displayed on or beside each section of racking?

  Yes

  No

  N/A

• 3. Has an annual racking inspection taken place?

  Yes

  No

  N/A

• 4. Are all pallets stored in racking, in a sound and safe condition?

  Yes

  No

  N/A

O. Electricity.

• 1. Are all electrical installations and constructed to prevent risk of death or personal injury or danger to health from electric shock, burn, explosion, arching, fire by the use of electricity or the mechanical movement of electrically equpmnt?

  Yes

  No

  N/A

• 2. Is all the site`s electrical work carried out by a qualified, competent person (RECI or ECSSA)?

  Yes

  No

  N/A

P. Personal Protective Equipment (PPE).

• 1. Has PPE been given to employees / contractors where necessary?

  Yes

  No

  N/A

• Safety Coordinator 1

  Sign

• Safety Coordinator 2

  Sign

• General Manager

  Sign

• how, when and where?

  Yes

  No

  N/A