UCAQ - Fire Safety Audit Report

Title Page

Organisation
Prepared for
Location
Conducted on
Prepared by
Audit Report No.

Site Details

Site Profile

Occupier
Number of Buildings
Building Name
Building used as
Building Classifications
- Class 1a
- Class 1b
- Class 2
- Class 3
- Class 4
- Class 5
- Class 6
- Class 7a
- Class 7b
- Class 8
- Class 9a
- Class 9b
- Class 9c
- Class 10a
- Class 10b
Building Code of Australia Classifications
Class 1(a) – a single dwelling or attached dwellings (e.g.: a terrace, duplex, etc.) where each dwelling is separated by a fire wall.
Class 1(b) - one or more buildings that constitute a boarding house, guest house, hostel of small scale (i.e.: not exceeding 12 persons or 300m2 in floor area).
Class 2 – a building containing 2 or more dwelling units (e.g.: flats, apartments).
Class 3 – a residential building for a number of persons such as a large scale boarding house, guest house, hostel, the residential part of a hotel, motel, school, etc.
Class 4 – a dwelling unit that is a part of a commercial use (e.g.: a caretakers/managers flat).
Class 5 – an office building.
Class 6 – a shop or other building where goods or services are retailed directly to the public.
Class 7a – a building used as a car park.
Class 7b - a building for storage, or display of goods or produce for sale by wholesale.
Class 8 – a laboratory or a building where a process takes place (e.g.: factory, workshop, etc.).
Class 9(a) – a health care building (e.g.: a hospital, clinic, etc.).
Class 9(b) – an assembly building (e.g.: community hall, church, sports hall, etc.)
Class 9(c) – an aged care building.
Class 10(a) – a non-habitable building being a private garage, shed, or the like.
Class 10(b) – a structure (e.g.: a fence, wall, mast, swimming pool, etc.).
Building Summary
Building Name
Building used as
Building Classifications
- Class 1a
- Class 1b
- Class 2
- Class 3
- Class 4
- Class 5
- Class 6
- Class 7a
- Class 7b
- Class 8
- Class 9a
- Class 9b
- Class 9c
- Class 10a
- Class 10b
Building Code of Australia Classifications
Class 1(a) – a single dwelling or attached dwellings (eg: a terrace, duplex, etc) where each dwelling is separated by a fire wall.
Class 1(b) - one or more buildings that constitute a boarding house, guest house, hostel of small scale (ie: not exceeding 12 persons or 300m2 in floor area).
Class 2 – a building containing 2 or more dwelling units (eg: flats, apartments).
Class 3 – a residential building for a number of persons such as a large scale boarding house, guest house, hostel, the residential part of a hotel, motel, school, etc.
Class 4 – a dwelling unit that is a part of a commercial use (eg: a caretakers/managers flat).
Class 5 – an office building.
Class 6 – a shop or other building where goods or services are retailed directly to the public.
Class 7a – a building used as a car park.
Class 7b - a building for storage, or display of goods or produce for sale by wholesale.
Class 8 – a laboratory or a building where a process takes place (eg: factory, workshop, etc).
Class 9(a) – a health care building (eg: a hospital, clinic, etc).
Class 9(b) – an assembly building (eg: community hall, church, sports hall, etc)
Class 9(c) – an aged care building.
Class 10(a) – a non-habitable building being a private garage, shed, or the like.
Class 10(b) – a structure (eg: a fence, wall, mast, swimming pool, etc).
Site Contact
Contact Number
Email Address

Approval Documents

Does the organisation hold the relevant approval documents?
What documents are being held?
- Certificate of Classification
- Fire Safety Installation Checklist

Fire Safety Installation Checklist

This list may be used to document the fire safety installations in the building if, following a written request, relevant approval documents cannot be obtained from your Local Government, building certifier or other approval agency. It must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.
Air handling systems
Access panels through fire rated construction
Emergency lifts
Emergency lighting
Emergency power supply
Emergency warning and intercommunication systems
Exit signage
Fire control centres
Fire curtains
Fire dampers
Fire detection / Alarm system
Fire doors
Fire extinguishers
Fire hose reels
Fire hydrants
Fire mains
Fire pumps
Fire hydrant booster assembly
Fire sprinklers
Fire sprinkler booster assembly
Fire shutters
Fire windows
Protection of penetrations through fire rated construction
Smoke and heat venting systems
Smoke exhaust system
Smoke doorsets
Solid core doors
Special automatic suppression systems (gas, powder etc.)
Stairwell pressurisation systems
Structural fire protection
Systems required to have a fire resistance level
Other features
Additional Fire Safety Installations
Other features - includes additional fire safety installations or conditions that are required under the building's alternative solution of the Building Act 1975 or Building Code of Australia clauses E1.10 and E2.3.
Has a written request been sent to the local government requesting these documents?
If the relevant approval documents cannot be obtained from your Local Government, building certifier or other approval rating it is a requirement that evidence of attempting to obtain this information forms part of the fire safety management plan. A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.
Is this written request retained with other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008?
A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.
Are they retained with other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008?
It is a requirement that a full list of the fire safety installations in the building forms part of the fire safety management plan. It must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.
Has a written request been sent to the local government requesting these documents?
If the relevant approval documents cannot be obtained from your Local Government, building certifier or other approval rating it is a requirement that evidence of attempting to obtain this information forms part of the fire safety management plan. A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.
Is this written request retained with other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008?
A copy of the written request must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.

Fire Safety Installation Checklist

This list may be used to document the fire safety installations in the building if, following a written request, relevant approval documents cannot be obtained from your Local Government, building certifier or other approval agency. It must be retained with the other approval documents as required in Section 25 of the Building Fire Safety Regulation 2008.
Air handling systems
Access panels through fire rated construction
Emergency lifts
Emergency lighting
Emergency power supply
Emergency warning and intercommunication systems
Exit signage
Fire control centres
Fire curtains
Fire dampers
Fire detection / Alarm system
Fire doors
Fire extinguishers
Fire hose reels
Fire hydrants
Fire mains
Fire pumps
Fire hydrant booster assembly
Fire sprinklers
Fire sprinkler booster assembly
Fire shutters
Fire windows
Protection of penetrations through fire rated construction
Smoke and heat venting systems
Smoke exhaust system
Smoke doorsets
Solid core doors
Special automatic suppression systems (gas, powder etc.)
Stairwell pressurisation systems
Structural fire protection
Systems required to have a fire resistance level
Other features
Additional Fire Safety Installations
Other features - includes additional fire safety installations or conditions that are required under the building's alternative solution of the Building Act 1975 or Building Code of Australia clauses E1.10 and E2.3.

Assessment System

Audit Process

The contents of this report are based on information obtained during a physical site inspection of the premises, communications with authorised personnel and access to documentation that is held on site.

A simple assessment system has been utilised as detailed below to determine the present state of each category assessed.
Summary of Report Gradings

1. Complies
Items that are deemed to satisfy the requirements of the Building Fire Safety Regulation and Australian Standard 3745 & 1851.

2. Partially Complies
Items that are deemed not critical to the safety of Occupier's, but are still required to be resolved.

3. Non-Compliant
Items that are deemed critical to the safety of Occupier's and require to be resolved within one month. In certain instances immediate interim measures may need to be put in place to ensure the safety of occupiers.

4. Not Applicable
Items that are not present or installed or do not relate to the type of premises.

Definitions

Appropriately Qualified Person
For carrying out maintenance of a prescribed fire safety installation of a particular type, means a person who holds a licence of a class or type, or with an endorsement that is—

• if the installation is a water-based fire safety installation—
o stated in the Plumbing and Drainage Regulation 2003, schedule 2, items 4 to 6; or
o stated in the Plumbing and Drainage Regulation 2003, schedule 3, items 4 and 5; or
o stated in the Queensland Building and Construction Commission Regulation 2003, schedule 2A; or
o otherwise—stated in the Queensland Building and Construction Commission Regulation 2003, schedule 2A; and
• for which the scope of work includes the maintenance of installations of that type.
Critical Defect
A defect in a prescribed fire safety installation for a building is a critical defect if—
(a) the defect is likely to render the installation inoperable; and
(b) the defect is reasonably likely to have a significant adverse impact on the safety of occupants of part or all of the building if a fire or hazardous materials emergency happens.
Designated Assembly Area
For a building or a part of a building, means a place of safety outside the building where persons evacuating the building or the part are expected to assemble under the building’s fire and evacuation plan.
Emergency Plan
The written documentation of the emergency arrangements for a facility, generally made during the planning process. It consists of the preparedness, prevention and response activities and includes the agreed emergency roles, responsibilities, strategies, systems and arrangements.
Evacuation Coordination Instructions
For a building, means instructions about carrying out the evacuation coordination procedures for the building.
Evacuation Diagram
Emergency and evacuation information about the facility, compromising a pictorial representation of the floor area and other relevant emergency response information.
Evacuation Route
The evacuation route is:
• A path of travel from any place in the building, through a final exit of the building, to a place of safety outside the building; or
• A path of travel from a common area of the building, through a final exit of the building to a place of safety outside the building;
• An evacuation route also includes the space above the path of travel.
Fire and Evacuation Instructions
For a building, means general evacuation instructions, first-response evacuation instructions or evacuation coordination instructions for the building.
First-Response Evacuation Instructions
For a building, means instructions about the method of operation of manually operated fire alarms and firefighting equipment in the building, including at least 1 of the following—
(a) training in the use of the fire alarms and firefighting equipment;
(b) a demonstration of the use of manually operated fire alarms and firefighting equipment that are identical, or at least similar to, the fire alarms and firefighting equipment in the building.
Locking a Door
• A reference to locking a door is a reference to locking the door in a closed position;
• Locking a door includes fastening the door or otherwise interfering with its ability to be opened;
• A door on an evacuation route of a building is not locked if it can be opened
o From the internal side using a device that can be operated by downward pressure or pushing action using one hand; or
o In another way the complies with the Building Code of Australia
Maintenance of Fire Installations
Maintenance for a prescribed fire safety installation means inspection and testing, or repair, of the installation necessary to ensure that it continues to operate at its original performance level and in accordance with any relevant Australian Standards.
Occupancy Limits for Buildings
The occupier of a building must ensure that the number of persons in the building at any one time is not more than the maximum number that may be accommodated under the Building Code of Australia, part D1.13 and D1.6

Fire Audit Findings

Means of Escape from Buildings

Evacuation Routes

Are evacuation routes clear of obstructions?
Are final exits clear of obstructions for two metres?
Are the final exits of any adjoining properties clear?

Exit Doors

Is the door hardware the correct type?
Are the doors along evacuation route unlocked and unobstructed?

Fire/Smoke Doors and Walls

Are the fire/smoke doors unobstructed and undamaged?
Can current maintenance records for fire/smoke doors be produced?
Are fire/smoke walls free from unprotected penetration?

Evacuation Signs/Diagrams - General

Do the evacuation signs/diagrams contain the required information?
Are the evacuation signs/diagrams securely fastened and orientated for the building?

Evacuation Signs - Accommodation Units

Are accommodation unit evacuation sign/s securely fastened and orientated for the building?
Do the evacuation sign/s contain the required information for the accommodation units?

Occupancy Limits for Buildings

Obligations for all Buildings

Have steps been taken to ensure the building is not overcrowded?

Obligations for At-Risk Licensed Premises

If an Occupancy Notice has been issued by the Commissioner, is the building compliant?

Maintenance of Fire Safety Installations

Exit Signs/Emergency Lighting

Are the exit signs/emergency lighting undamaged?
Can current maintenance records for exit signs/emergency lighting be produced upon request?

Fire Extinguishers

Are all Fire Extinguishers correctly maintained?
Can current maintenance records for Fire Extinguishers be produced upon request?

Fire Hose Reels

Are all Fire Hose Reels correctly maintained?
Can current maintenance records for Fire Hose Reels be produced upon request?

Fire Detection and Alarm Systems

Is the Fire Detection and Alarm System operating with no isolation so or faults indicating?
Can current maintenance records for Fire Detection and Alarm Systems be produced upon request?
If the Fire Detection and Alarm System is not connected to QFES are MCPs signed 'Ring 000'?
Is the number of unwanted alarm activations below the prescribed average?
If a Class 2 accommodation building, are smoke alarms installed in the sole occupancy units?

Evacuation Systems

Is the Evacuation System in 'auto' mode with no zones isolated or in fault?
Can current maintenance records for Evacuation System be produced upon request?

Sprinkler Systems

Is the Sprinkler Booster Installation undamaged?
Can current maintenance records for the Sprinkler System be produced?

On-site Hydrant System

Is the on-site Fire Hydrant Booster Installation undamaged?
Are the on-site Fire Hydrants undamaged?
Can current maintenance records for the on-site Hydrant System be produced upon request?

Hydrant/Sprinkler Pumpsets

Are the Hydrant/Sprinkler Pumpsets correctly maintained?
Can current maintenance records for Pumpsets be produced upon request?

Stairwell Pressurisation

Can current maintenance records for Stairwell Pressurisation be produced upon request?

Smoke and Heat Ventilation Systems

Can current maintenance records for Smoke and Heat Ventilation systems be produced upon request?

Standby Power Supply

Can current maintenance records for Standby Power be produced upon request?

Emergency Lift - Fire Service Control

Can current maintenance records for Emergency Lifts be produced upon request?

Critical Defects

If a Critical Defect Notice has been received, has action been taken to rectify within one month?
If a Critical Defect Notice has been received, have interim measures been put in place?

Miscellaneous

Housekeeping

Is housekeeping acceptable?

Evacuation Planning, Instruction and Practice

Fire and Evacuation Plans

Is there a fire and evacuation plan in place for each building?
Is there a managing entity and secondary Occupier's' fire and evacuation plan for multi-occupancy buildings?
Are all the fire and evacuation plans kept in specified form?
Do fire and evacuation plans reflect alternative building solutions?
Is there a procedure in place to evacuate persons with special needs?
Are all fire and evacuation plans available upon request?
Are all fire and evacuation plans current and reviewed annually?

Fire and Evacuation Instruction

Have general evacuation instructions been given?
Are records for general evacuation instructions kept and available upon request?
Have first response evacuation instructions been given?
Are records for first response evacuation instructions kept and available upon request?
Have evacuation coordination instructions been given?
Are records for evacuation coordination instructions kept and available upon request?
Has evacuation practice been conducted annually?
Are evacuation practice records kept and available upon request?
Has a Fire Safety Adviser been appointed?
Is there a procedure in place to provide 'adequate instruction' to prescribed persons?

Record Keeping

Approval Documents

Are approval documents obtained and kept?
Is the Certificate of Classification for the building displayed?
Is there an Alternative Building Solution in place?
Is the Alternative Building Solution advice displayed?

Occupier's Statement (Annual)

Can an annual Occupier's Statement be produced upon request?

Record Security

Are records kept in a way that is reasonably safe from the effects of fire?
Is a copy of all prescribed documents kept in another place?

Budget Accommodation

Fire Safety Management Plan

Are current Fire Safety Management Plans prepared and implemented?
Are Fire Safety Management Plans available for inspection during business hours?
Can evacuation practice records be produced upon request?