1 - Work Health and Safety Review

1 Work Health and Safety Policy

Has the Work Health and Safety Policy been reviewed in the last three years?

When was it last reviewed?
When is it next due for review?

Does the policy contain a statement of commitment?

Does the policy detail specific responsibilities and accountabilities of people in the organisation?

Does the policy detail the resources available and allocated to Work Health and Safety?

Is there a system to ensure all staff and volunteers are provided with relevant Work, Health and Safety information?

Are staff consulted or involved with the health and safety policy and issues?

Is there evidence of health and safety performance and standards being measured at the site?

2 Induction and Training

Is health and safety covered in the induction programme for all new staff and volunteers?

Is there a structured induction checklist to follow?

Is there evidence of the checklist being followed?

Is there a completed up to date training needs analysis?

Has the analysis been developed into an active training plan?

Is staff health and safety training carried out and periodically reviewed?

3 Risk Assessment and Risk Management
3.1 Risk Register

Is there a comprehensive up to date risk register for the site?

Is there a process for reviewing risk assessments?

Is there evidence of risk assessments being reviewed?

3.2 Risk Assessments

Do the risk assessments list the hazards that have been identified?

Does it identify out those persons or groups of persons that could be harmed?

Does it include required control measures?

Are review dates included?

Does it include the information about the person who completed the assessment?

Is there room for information to be included by the person approving the assessment and any completion dates?

3.2.1 General Risk Assessments

Is there a risk assessment for adverse weather?

Is there a risk assessment for site security?

Is there a risk assessment for management of traffic on site?

Is there a risk assessment for working alone?

Is there a risk assessment for working off-site?

Is there a risk assessment for working from home?

3.3 Stress Management

Are there procedures in place for addressing stress management?

Have these procedures been shared with staff?

4 Incident Recording Procedures

Does the site have an effective system for recording, reporting and investigating accidents?

Is an incident register being maintained?

Is there evidence of accidents and re-occurring incidents being investigated and discussed at an appropriate level?

5 Administration of Medicines

Is there evidence of up to date policy and procedures?

Is there a secure storage for medicines and records of administration of medicines?

Is there evidence of competence of the person responsible for administering the medication?

6 Child Protection Policy

Is there a current child protection policy for the site?

Are there procedures in place for protecting children the organisation has responsibility for?

Is a register of workers that incorporates working with children (Blue Cards) current for the site?

Is there evidence of child protection training being provided to staff?

7 Fire and Emergency Arrangements

Is there a fire and evacuation plan in place for the site?

Is there an emergency response plan in place for the site?

Is there evidence of regular evacuation drills being conducted?

Is there evidence of induction and regular training for workers?

Is there a Fire Safety Adviser for the site?

When are the Fire Safety Adviser's credentials current till?

Are there trained fire wardens?

8 Provision of First Aid

Is there a first aid policy?

Is there a first aid needs analysis completed and acted upon?

Is there an accessible list of trained first aid persons?

Are training records available and refresher training dates noted in a schedule?

Is there a record maintained for first aid kit/box inspections being undertaken?

9 Chemical Management

Are risk assessments completed for all chemicals?

Do the risk assessments list the hazards that have been identified?

Does it identify out those persons or groups of persons that could be harmed?

Does it include required control measures?

Are the correct safety data sheets attached or available?

Are review dates included?

Does it include the information about the person who completed the assessment?

Is there room for information to be included by the person approving the assessment and any completion dates?

10 Plant and Machinery Management

Evidence of suitable selection of plant and machinery including risk assessments, safe work method statements and site storage requirements.

Is there a programmed maintenance schedule in place for all plant and machinery?

Are maintenance contracts in place for equipment on the site?

Is evidence that the maintenance is being fulfilled and all inspection/test and certification is conducted?

Is there a suitable reporting system for defects etc.?

Does the system include lock-out procedures where appropriate?

Is there evidence of periodic electrical inspection and test of the fixed installation including lightning protection systems if applicable?

10.1 Switchboards (including Safety Switches or RCDs)

Does each building contain a safety switch or RCD?

Is there a testing regime in place for all safety switches or RCDs.

10.2 Portable Appliance Testing

Is testing and tagging of electrical appliances being undertaken?

Are portable items being tested every 12 months?

Are fixed items being tested at least every five years?

10 Visitors

Is there a visitor sign in procedure in place?

Is there a sign in register?

Is the register taken to assembly point in the event of an evacuation?

Are visitors provided with a health and safety briefing when signing in?

Are visitors required to sign out when departing?

11 Fleet Management

Is there a vehicle use policy in place?

Is there evidence of suitable and sufficient servicing and maintenance records?

Is there a nominated person for the management of the vehicle fleet?

2 - Building Operation and Site Safety Issues

1 Building / Site Inspections

There is evidence of site inspections being completed?

Do the site inspections include inspections of the perimeter fence, gates, pathways, fields etc.?

Do the site inspections include evidence of monthly, weekly and daily inspections?

Is there evidence of action being taken on findings of the inspections?

2 Cleaning Activities

Is there evidence of suitable selection of cleaning contractor?

Has the cleaning contractor provided evidence of their own insurance (public liability and personal accident/WorkCover)?

Did selection considerations include verification of their health and safety policy?

Were they provided with site induction training?

Did the induction include emergency procedures?

Did the induction include information around storage of chemicals and cleaning equipment on site?

Has cleaning contractor provided risk assessments or safe work method statements for the tasks they will be performing?

Are there performance indicators that the cleaner is expected to meet and monitoring arrangements in place?

3 Contractor Management

Is there evidence of suitable selection of contractors?

Is the contractor required to provide evidence of qualifications and licensing before being appointed?

Is the contractor required to provide evidence of their own insurance (public liability and personal accident/WorkCover)?

Did selection considerations include verification of their health and safety policy?

Were they provided with site induction training?

Did the induction include emergency procedures?

Did the induction include information around storage of chemicals, materials and equipment on site?

Has contractor provided risk assessments or safe work method statements for the tasks they will be performing?

Are there performance indicators that the contractor is expected to meet and monitoring arrangements in place?

4 General Waste Disposal

Is there a waste disposal procedure and appropriate management and collection arrangements?

Is the contractor required to provide evidence of their own insurance (public liability and personal accident/WorkCover)?

Is waste disposal appropriate for the site?

5 Specific Areas / Activities
5.1 General Classrooms

Is there evidence of appropriate risk assessments for general classrooms?

Is there evidence of risk assessments for activities where appropriate (i.e. drama activities)?

5.2 Design Technology (including Art)

Is there evidence of appropriate risk assessments for equipment, materials and projects?

Is there evidence of workshop equipment being inspected and regularly maintained?

5.3 Food Technology

Is there evidence of appropriate risk assessments for equipment, materials and projects?

Is there an inspection schedule for food technology areas?

Is there a cleaning schedule for food technology areas?

Is there evidence of workshop equipment being inspected and regularly maintained?

5.4 Science

Is there evidence of appropriate risk assessments for equipment, materials and projects?

Is there a suitable and sufficient area provided for preparation and the storage of chemicals?

Are test records and inspection reports kept for fume cabinets, autoclaves, gas taps etc.?

5.5 Physical Education

Is there evidence of appropriate risk assessments for sporting equipment and activities?

Are risk assessments being shared with staff and instructors?

Is there an inspection and maintenance regime in place for all sporting equipment, gym equipment and other plant and machinery?

Is there suitable and sufficient storage areas for sporting equipment?

Is the housekeeping of these storage areas satisfactory?

5.6 Main Kitchen

Is the kitchen operated by a contractor?

Is there evidence of suitable selection of contractors?

Is the contractor required to provide evidence of qualifications and licensing before being appointed?

Is the contractor required to provide evidence of their own insurance (public liability and personal accident/WorkCover)?

Did selection considerations include verification of their health and safety policy?

Were they provided with site induction training?

Did the induction include emergency procedures?

Did the induction include information around storage of chemicals, materials and equipment on site?

Has contractor provided risk assessments or safe work method statements for the tasks they will be performing?

Are there performance indicators that the contractor is expected to meet and monitoring arrangements in place?

Is there a suitable maintenance contract in place for all plant and equipment?

Are records of temperature checks being maintained?

How often are checks being undertaken?

5.7 Plant Room
Plant Room

Location of Plant Room

Is the room solely being used as a plant room (i.e. is it free of unnecessary storage)?

Is the floor clear of debris?

Are the fire extinguishers in place and in working order?

Are the lights working correctly?

Is the room free of evidence of water ingress?

Is the equipment free of dust?

Is there an emergency evacuation diagram present?

6 Hazardous Tasks
6.1 Manual Handling

Are mechanical aids provided to assist with manual handling tasks?

Is there evidence of appropriate risk assessments for manual handling tasks and equipment to be used in assisting with these tasks?

Are workers with responsibility for manual handling tasks provided with appropriate training?

Are training records being maintained?

6.2 Working at Heights

Is there evidence of risk assessments being conducted for tasks involving working at height?

Are there maintenance and inspection records for all equipment required for working at heights (i.e. ladders, platforms etc.)?

Are workers that are required to work at heights provided with the appropriate training for the assigned tasks?

Are training records being maintained?

7 Hire or Letting Arrangements

Is there evidence of a formal process for the hire of facilities including relevant terms and conditions?

Are all hirers required to provide evidence of public liability insurance?

Is there a procedure in place for sharing and co-operation regarding health and safety and associated information?

Are records of the sharing of health and safety information maintained?

3 - Common Areas

Common Area Audit

Common Area

Section
Area

Area Inspected

1.1 Emergency Procedures

Evacuation procedures are clearly displayed

Emergency floor plans are clearly displayed

Emergency contact numbers are clearly displayed

Emergency numbers are current

Emergency exits are clear

Emergency lighting is provided

1.2 Egress & evacuation

Exit doors are marked and clearly visible

Exit doors can be opened from inside (no padlocks)

Exit corridors and doors are clear of obstructions, including stored materials or equipment

Exit ladders and catwalks are clear of obstructions

1.3 First aid

A first aid kit is available

Lists of trained first aid people and contact numbers are displayed

Lists of first aid people are current

Cabinets and contents are clean, orderly and properly stocked

Notices indicating location of each kit are on display

1.4 Fire extinguishers

Fire extinguishers are located in easy to see locations

Fire extinguishers a marked for the types of fires to be fought

Fire extinguishers have been inspected/tagged within the last 6 months

All fire extinguishers and safety blankets are within the certification or use by date

Fire hoses are conveniently located in major corridors

Sprinkler system is operational (sprinkler heads free from damage)

Overhead sprinkler/detectors are clear of obstructions, stores, etc.

1.5 Floors and aisles

The floor surface is even (no cracks or holes)

Openings in the floor are protected

The area is free from tripping hazards

Aisles a of sufficient width (at least 0.8m in offices, 1m elsewhere)

Floors and aisles a clear of rubbish, materials and equipment

There are no electrical cords lying across walkways

1.6 Stairs & Landings

There are no worn broken treads on stairs

Handrails are in good repair

Non-skid strips on stairs are in good condition

Landings are clear of obstructions

Emergency exit stairs are adequately lit

There is no storage of materials, equipment in emergency exit stairs

1.7 Signage

Appropriate warning and information signage is displayed

Signage is in good condition

Signage is clearly visible

1.8 Work environment
1.8.1 Lighting

Lighting levels are sufficient and not excessive for;
-general tasks
-movement throughout the workplace
-tasks that have specific lighting requirements

Glare from both external and internal light is controlled

Light fittings, including diffusers, file tots, tubes/bulbs, are clean and in good condition

Light switches zoned correctly for safety and energy efficiency

1.8.2 Noise

Exposure to noise is prevented

Photocopiers are located away from personal workstations

1.8.3 Ventilation/Thermal comfort

General ventilation provisions are sufficient

Temperature & humidity control is sufficient

1.9 Waste management

There are sufficient and appropriate waste disposal containers

Contents of recycling and waste to landfill bins are appropriate to reduce cross contamination and to maximize recycling opportunities

Bins are routinely emptied

Individual under desk landfill bins are available

1.10 Housekeeping

Access and egress routes are well defined and kept clear at all times

Desktops, benches, and working surfaces are clean and free from clutter, scrap and waste materials

The area is free of accumulated equipment, stores, rubbish, etc.

Combustible or flammable materials are a safe distance for heating appliances, e.g. Room heaters, stoves in kitchens, or heat-generating devices, e.g. Photocopiers, laminators, equipment and machinery

1.11 Handling & storage of materials

Mechanical aids or equipment are available for handling materials

Materials are stored on shelves or in storage rooms, as appropriate

Storage of heavy items above shoulder height is avoided

Stored material is secured to prevent shifting/falling

Storage units are free of rubbish

Storage units are properly constructed and secured to prevent falling

Storage rooms are neat and tidy

1.12 Hygiene

Clean and separate meal rooms provided

Drinking water is readily available

Adequate washing facilities are provided

There are sufficient toilets

Lockers or hangers provided for work-clothes

Staff amenities are kept clean

4 - Offices

Office
Area Inspected
Section

Section Name

2.1 Office Layout

The layout of work areas is suitable for tasks.

There is sufficient area in which to work.

The potential for interruption of work is minimised.

Appropriate mechanical handling equipment is provided, where required.

2.2 Electrical Equipment

There are sufficient general purpose outlets (GPOs) for the equipment and appliances.

All switches, plugs & GPOs are in good condition.

Double adaptors & piggy-back plugs are not in use.

Extension leads are only used for temporary, short-term power connections.

Power boards with overload protection are used if sufficient GPOs are not available.

Equipment and appliances, including cords and leads, are in good condition.

Equipment and appliances are earthed or double insulated (look for the double insulation symbol on the specification plate).

Fittings are protected against external damage.

Electrical equipment is tested at appropriate intervals.

2.3 Work Stations
2.3.1 Chair

The chair has five point base.

The chair is fully adjustable.

The chair has adequate lumbar support.

The chair is in good condition.

The chair moves easily on floor surface.

The chair is well padded.

2.3.2 Footrest

Footrests are available if required.

2.3.3 Desk/Benches

Work surfaces are set up at the appropriate height.

There is sufficient room for the tasks carried out.

Frequently used items are within the primary reach zone of the user.

The work surface has useable, uncluttered space.

2.3.4 Computer Equipment

The computer screen is at arm's length from the user.

The computer screen is at the correct height for the user.

The computer screen is directly in front of the user.

Position of keyboard correct for current user.

The keyboard is flat.

The mouse is used at the same height as keyboard.

2.3.5 Clearance

There is clear access to the workstation.

There is free space to a depth of 1 metre behind the workstation.

There is adequate space at rear and side of chair to allow free unrestricted movement.

There is sufficient knee space.

5 - Laboratory

Laboratory
Area
Laboratory

Name of Area

3.1 Laboratory Facilities (General)

Access to laboratory is restricted to appropriate personnel.

Appropriate PPE is available and in use (minimum PPE includes safety glasses, laboratory coat or gown and closed toe shoes).

Safe work procedures are displayed next to equipment.

Warning signs for radiation, biological or other hazards are prominently posted.

Food and drink are not stored or consumed in laboratories.

3.2 Housekeeping

Benches only contain chemcials or equipment that is "in use".

Storage of items on floors is kept to a minimum.

Storage of heavy items above should heights is avoided.

Aisles and exits are kept clear.

Spill kits, supplies and decontamination material are available for the hazards present.

Spill procedures are clearly displayed.

3.3 Waste Management

All waste is disposed of appropriately.

Hazardous or EPA prescribed wastes contained within bunded areas that do not drain to storm water or sewer.

Hazardous waste is clearly labelled with waste description, bio-hazard symbols if required and date produced. The waste label includes the waste generator contact details (name, department/school/unit and contact number) and if the waste has had any on-site treatment or testing.

Wastes are segregated according to hazard, treatment requirements and to optimize recycling opportunities.

Wastes are stored in "fit for purpose" containers that are able to withstand storage conditions and transport.

Wastes are stored at appropriate temperatures.

There are sufficient and appropriate waste disposal containers.

Wastes are disposed of regularly and volumes are kept to a minimum.

3.4 Electrical Equipment

Laboratory equipment, including cords and leads, are in good working order.

There are sufficient general purpose outlets (GPOs) for the equipment.

Double adaptors and piggy-back plugs are not in use.

Extension leads are only used for temporary, short-term power connections.

Power boards fitted with overload protection are used if sufficient GPOs are not available.

Fittings are protected against external damage.

Equipment and appliances are earthed or double insulated (look for the double insulated symbol on the specification plate).

Equipment that may be left on unattended has a manually resetting over-temperature cut-off switch fitted.

Electrical equipment is tested at appropriate intervals.

3.5 Special Equipment
3.5.1 Refrigerators / freezers / cool rooms

Refrigerators, freezers, cool rooms are appropriately labelled (e.g. intrinsically safe).

Freezers and cool rooms have well maintained emergency door releases.

Flammable liquids are only stored in fridge/freezers that are intrinsically safe.

Seals on doors are in good condition.

3.5.2 Fume Cupboards

Fume cupboards are appropriate for the type of hazard (i.e. radiation, biological, etc.).

The fume cupboard is used with the sash at or below the recommended height.

The leading edge of the fume cupboard is clear of equipment and other items.

The area behind the main work area is clear.

The fume cupboard is free of clutter and large equipment.

The doors and windows within 1 metre of the cupboard are closed when the cupboard is used.

Emergency switches are clearly identified for power and gas supply.

The fume cupboard has been inspected and certified within the last 12 months.

3.5.3 Biosafety Cabinets

The biosafety cabinet is clean and free of clutter (i.e. routine cleaning performed recently).

The biosafety cabinet has been inspected and certified within the past 12 months.

3.6 Chemicals (general)
3.6.1 Chemical Management

A register of chemicals is available.

Material Safety Data Sheets are available for chemicals.

Documented risk assessments are available for chemical use.

Carriers are available for large containers (.2 litres).

Unattended reactions are clearly labelled.

3.6.2 Labelling of Chemicals

Chemicals in use or storage are labelled clearly and unambiguously.

All re-used containers have label removed or completely covered.

Decanted chemicals are labelled.

3.6.3 Chemical Storage
3.6.3.1 Storage on Open Shelves

All containers are <5kg or 5L.

On shelves >1.5 metres high all glass containers are <1kg or 1L.

The shelving is chemically resistant to the chemicals stored.

3.6.3.2 Storage in Fire-Proof Cabinets

All containers in cabinets are <25 litres in size.

The self-closing mechanisms of the door are operating correctly.

Incompatible chemicals stored in the same cabinet have separate spill containers.

3.6.3.3 Storage in Ventilated Cupboards

All containers in cupboard are <2kg or 25 litres in size.

Incompatible chemicals stored in the same cabinet have separate spill containment.

Ventilation is sufficient to prevent build up of offensive odors.

3.7 Chemicals (specific)
3.7.1 Compressed & Fuel Gases

All the cylinders inside the room are connected for use (i.e. no laboratory storage).

Gas cylinders are each securely chained with individual chains secured around the body of the cylinder and the chain ends attached to two separate securing points.

Cylinders, pipes and valves are protected from mechanical damage.

Strength of hoses and clamps attached to gas cylinder regulators are sufficient for maximum regulator delivery pressure.

Flashback arresters are used on fuel gas supply lines.

Non-return (check) valves are fitted to all processes that exceed cylinder pressure.

There is a cylinder trolley available for carrying cylinders.

3.7.2 Cryogenic Liquids

Cryogenic liquids are located in well ventilated areas.

Containers used for cryogenic liquids are designed for that purpose.

3.8 Biological Hazards

Documented risk assessments for use of biological hazards are available.

Laboratory doors are closed when work is in progress.

Hand-washing facilities are available.

Biological material are clearly labelled, dated and appropriately stored.

Appropriate disinfectants are available.

Appropriate waste handling procedures are in place (autoclaving, disinfecting etc.).

Biohazardous wastes and sharps bins are provided, where necessary.

Separate facilities are provided for animal storage, cleaning, examination etc.

No items are stored on the floor.

3.9 Ionising Radiation Hazards
3.9.1 Unsealed Sources

Documented risk assessments and safe work procedures for use of ionising radiation are available.

Work surfaces are impervious (wooden benches and tiled surfaces are unsuitable).

Hand-washing facilities are available.

Appropriate shielding material is available.

Secondary containment is available and utilised (i.e. spill trays).

All sources of ionising radiation are labelled and stored in secure locations.

All storage locations of ionising radiation are labelled.

Appropriate monitoring equipment is available.

Decontamination/emergency procedures are clearly displayed.

3.9.2 Sealed Sources

Documented risk assessments and safe work procedures for use of ionising radiation are available.

Appropriate shielding material is available.

Hand-washing facilities are available.

All sources of ionizing radiation are labelled and stored in secure locations.

All storage locations of ionizing radiation are labelled.

Appropriate monitoring equipment is available.

Sealed radiation sources are maintained in good condition.

3.9.3 X-ray Apparatus or Sealed Apparatus

Documented risk assessments and safe work procedures for use of ionizing radiation are available.

Appropriate shielding material is available.

Appropriate monitoring equipment is available.

Appropriate fail-safe devices to prevent accidental exposure are in place.

Appropriate labelling (including registration labels) are in place.

3.10 Ultraviolet Radiation

Appropriate shielding and/or interlocks are in place (e.g. interlocks on germicidal lamps and protective shields on transilluminators).

Appropriate PPE is available (i.e. additional skin and eye protection may be required.

3.11 Lasers

Access to Class 3 and Class 4 lasers is controlled.

Beam stops are installed and access to the beam is restricted.

Appropriate fail-safe devices to prevent accidental exposure are in place.

Documented risk assessments and safe work procedures for use of lasers are available.

6 - Library

Library
Library
Library

Library Name

1 Fire and Emergency Prevention

Is there an evacuation plan displayed and understood by workers?

Are extinguishers in place and are they clearly marked for the type of fire?

Are the extinguishers regularly serviced?

Are the extinguishers clear of obstructions (i.e. 1 metre of clear space)?

Is there sufficient exit signage and/or direction to exits available?

Are the exit doors easily operable from inside?

Are the exits clear of obstructions?

2 Lighting and Thermal Comfort

Is there adequate natural lighting?

Light fittings are clean and in good condition.

Emergency exit lighting is operable.

Air-conditioning systems are functioning normally (have there been any complaints from staff)?

There are no personal heaters or fans being used by workers.

Are the personal heaters or fans tested and tagged?

3 General Safety

The floor surfaces are even and uncluttered.

The entry and walkways are kept clear.

Walkways are adequate and clearly marked.

Intersections are kept clear of boxes and allow sufficient warning for workers and customers approaching from other directions.

Access ladders are provided.

Are the ladders in good condition?

Are inspection records maintained?

The ladders are only used by authorised staff.

4 Library Shelving

All stock items are stored safely so that they are not at risk of falling off shelves or causing injury.

The shelving is in good condition and is fixed to the floor or wall.

Reference books, commentaries and similar heavier books are stored at appropriate heights (i.e. not above shoulder height or below knee level).

The library area is free of clutter.

5 Customer Service Areas & Workstation Hazards

Are desks / work areas in good condition?

Are office chairs in good condition?

Are filing cabinets / shelving in good condition?

Are the work areas fit for function (i.e. is there sufficient space for assigned role and the area is designed to limit unnecessary bending or twisting)?

Are stable non-slip floorcoverings in good condition?

Is computer equipment provided for customer use?

Are monitors positioned to reduce glare from windows?

Are monitors positioned so the top of the screen is level with, or slightly lower than, individual's eye level?

Are the mouse and keyboard positioned at the same height?

Is the under desk area free of clutter (i.e. no files, books, personal effects or excessive electrical cables are present)?

6 Rubbish Removal

Rubbish bins are located at suitable points around the area.

The bins are emptied regularly.

7 Storage Design and Layout

Files and office materials are stored in shelves and cupboards.

Storage areas are designed to minimise lifting.

Heavy and/or awkward items have not been stored above shoulder height.

The floors around shelving are clear of rubbish.

8 Electrical Safety

There are no double adaptors in use.

Power boards are limited to one per outlet (they are not piggy-backed).

Power leads are not placed under load or stretched taut.

Power leads and data cables are not placed across walkways.

All portable equipment is tested and tagged.

7 - Kitchen

Is the kitchen operated by a contractor?

Name of Contractor

Does the contractor have insurance cover for their workers?

Does the contractor have public liability insurance?

1 Health and Safety

Is there a health and safety policy in place?

2 Induction Process

Is there an induction programme?

Who was the last person inducted and when did this occur?

Are training records maintained?

3 Risk Assessments

Are risk assessments in place for significant activities or tasks?

Are risk assessments completed before new equipment is purchased?

Do young people (under 18) work in the kitchen?

Has a risk assessment for young people working in the kitchen been completed?

4 Fire Safety

Are fire instructions clearly displayed?

Are fire extinguishers provided, suitably positioned and serviced as per standards?

Have workers been provided instruction in general evacuation?

Have workers been provided instruction in the use of the fire extinguishers?

Are training records being maintained?

5 Layout

Is the area clean, tidy and well kept?

Are adequate storage areas provided?

Floor is free of obstructions and slip resistant.

There is adequate ventilation.

6 Environment

Temperature is comfortable.

Lighting is adequate.

Area is free from odors.

7 Emergency Procedures

A written evacuation procedure and exits are displayed.

Are escape routes and emergency doors kept clear?

Are spill kits available?

Is emergency and hazard signage clearly visible?

8 First Aid Facilities

There are appropriate first aid and emergency facilities in the near vicinity and workers are aware of them.

First aid kits are clearly signed, stocked and contents are in-date.

The name and contact details for first aiders is displayed and up to date.

9 General Facilities

The washing facilities are clean and functional.

Are the stairs, passageways and store rooms well lit?

Warning and safety signage is in good condition.

Walls, windows, doors and furniture are in good condition.

10 Manual Handling

Manual handling standard operating procedures (SOP) are available where required.

Trolleys or mechanical hoists are available and are being used for heavy items or loads.

Step ladders are available to access light items stored on high shelves.

Workers are inducted and trained in manual handling.

Workers have been asked for safer ways to do the job.

All manual task-related incidents have been adequately investigated and control measures implemented and reviewed.

11 Storage

Materials stored in racks and bins wherever possible are not above shoulder height.

Storage is designed to minimise lifting problems (i.e. heavy objects are not stored on upper racks).

Racking is securely fixed to floor or wall.

Are storage areas labelled appropriately and organised.

Food is stored 6 inches off floor or in walk-in cooling equipment.

All food is properly wrapped, labelled and dated.

12 Slips and Trips

Warning signs are available and are erected near spills.

There are special provisions for slip resistance in wet areas.

Guard rails and slip resistance are provided on ramps and stairs.

Walkways are free of hazards such as electrical leads.

13 Electrical Safety

All portable equipment has current test tags.

Residual current devices (RCDs) are installed at switchboards or into fixed sockets.

Power points are suitable for the location and positioned safely.

Power boards are in use rather than double adapters.

Faulty equipment is tagged out.

14 Chemical Management

There is an up to date chemical register readily available to workers.

Safety Data Sheets are available for worker's reference and included in the chemical register.

A risk assessment has been completed for all chemicals and harmful substances stored and/or used in the kitchen.

Are chemicals stored according to compatibility and bunded (i.e. flammable or corrosive cabinets / spill trays).

Do the original containers have the manufacturer's label attached?

Decanted containers are labelled with name, risk and safety instructions.

15 Personal Protective Equipment (PPE)

Is there signage detailing the PPE requirements displayed on the equipment?

Is PPE available for workers?

Is there information available on the items of PPE and is instruction in appropriate use provided to workers?

All PPE is well maintained and is stored in accordance with manufacturer's instructions.

Are heat resistant gloves or mitts available for workers?

16 Kitchen

All bench surfaces are in good condition (i.e. no cracks or damage).

There is sufficient space for each person to do their work.

Hazards such as sharps, glare, noise or fumes have been identified.

Thermometers are available and accurate.

Are all gas pipes clearly labelled?

Are isolation valves readily accessible and clearly labelled?

Do all hot liquid containers have lids to prevent scalds?

Plant and Machinery

Manuals are available for operating equipment and machinery.

A maintenance register is in place for all equipment and machinery that requires regular maintenance, or is considered plant under Work Health and Safety Regulations 2011.

All machines have appropriate safety signs and SOPs.

The moving parts of all machinery and equipment is guarded.

Emergency stops are tested and in working order.

Is there a fume extraction system?

Fume Extraction System

Are filters cleaned at least monthly?

Is the flue cleaned by a licensed contractor regularly?

Are cleaning and servicing records maintained for the extraction system?

Is there a cold room?

Cold Rooms

Can the cold room doors be opened from the inside without a key?

There is lighting and a light switch available for the cold room.

The walls of the cold room are all sealed (i.e. no gaps were identified).

The cold room, and other refrigeration equipment, are operating at the recommended temperatures.

How often are temperature checks undertaken?

Are temperature check records maintained?

There is a regular schedule of pest control.

Are fly screens fitted to any openable windows?

External doors have screens, are well-sealed and are equipped with a self-closing device.

17 Personal Hygiene

All workers wear clean and proper uniforms including enclosed shoes.

Hair restraints are properly worn by all workers.

Are visitors to the kitchen required to wear hair restraints also?

Are disposable hair nets provided?

Is signage present alerting persons to the need to wear a hair restraint?

Is there an area set aside for hand washing?

Is the hand washing sink stocked with soap, disposable towels and warm water?

Is a hand washing reminder sign posted?

Does the sign include information on how to wash hands?

8 - Maintenance and Storage

Maintenance
1 Layout

The area is clean, tidy and well kept.

Adequate storage areas are provided.

The floor is free of obstructions and is slip resistant.

There is adequate ventilation.

2 Environment

Temperature in the workshop is comfortable.

The lighting is adequate.

3 Emergency Procedures

Written evacuation procedures and exits are displayed.

Fire extinguishers are provided and are being maintained.

Escape routes, emergency doors and firefighting equipment are kept clear and accessible at all times.

Spill kits are available.

Procedures are in place for isolated workers or workers working alone.

Emergency and hazard signage is clearly visible.

4 First Aid

There are appropriate first aid and emergency facilities in the near vicinity and workers are aware of them.

Kits are clearly signed, stocked and contents are in-date.

The names and contact details of first aiders is displayed and up to date.

5 Manual Handling

Standard Operating Procedures are available for manual handling tasks.

Workers have been inducted and trained in manual handling.

Trolleys or mechanical hoists are available and are being considered for heavy items or loads.

Step ladders or safe steps are available to access light items stored on high shelves.

All manual task-related incidents have been adequately investigated and control measures implemented and reviewed.

Workers have been consulted with a view to finding safer ways to do the job.

6 Slips and Trips

Workers have been inducted and trained in managing the risks of slips and falls.

Warning signs are available and erected near spills.

Walkways are free of hazards such as electrical leads.

Guard rails and slip resistance is provide on ramps and stairs.

Significant hazards have been identified and assessed and all factors that will affect the risk has controls implemented.

All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.

7 Electrical Safety

Workers are inducted and trained in electrical safety and are following applicable standard operating procedures.

All electrical equipment has current test and tag labels.

Power points are suitable for the location and are positioned safely.

Power boards are used in lieu of double adapters.

There is only one power board attached to each power point (i.e. there is no piggy-backing of power boards).

Faulty equipment is tagged out.

8 Chemical Management

Workers are inducted and trained in chemical handling and are following applicable standard operating procedures.

There is an up to date chemical register readily available to workers.

Safety Data Sheets are available for worker's reference and included in the chemical register.

A risk assessment has been completed for all chemicals and harmful substances stored and/or used in the kitchen.

Are chemicals stored according to compatability and bunded (i.e. flammable or corrosive cabinets / spill trays).

Do original containers include the manufacturer's labels?

Are decanted containers labelled with the name, risk and safety instructions of the chemical they contain?

Are minimal amounts of corrosives stored and/or used?

Only flammables are stored in the flammable liquid cabinet.

Are the warning signs on the cabinet legible?

9 Personal Protective Equipment (PPE)

Is there signage detailing the PPE requirements displayed on the equipment?

Is PPE available for workers?

Is there information available on the items of PPE and is instruction in appropriate use provided to workers?

All PPE is well maintained and is stored in accordance with manufacturer's instructions.

10 Noise

A risk assessment on noise has been conducted where it is likely that workers are exposed to noise levels.

Control measures have been put in place to reduce the risk of injury as a result of noise, including the provision of personal hearing protection.

Workers have received information and training in relation to noise at the workplace.

Are training records being maintained?

11 Machinery and Plant

Work area is organised for the safety of mobile plant operator and pedestrians (i.e. there are safe walkways marked on the floor).

Records are kept of maintenance, alterations and inspections.

Manufacturer's manuals and operator instructions are readily available.

Are safe work method statements/warning signs clearly visible?

Warning signs and decals are clearly visible on all plant and machinery.

Pre-start safety check of plant is carried out in accordance with manufacturer's instructions.

Are operators and maintenance personnel property trained, familiar with the operation and set up of machinery and able to demonstrate safety features?

Are training records for the use of plant and machinery being maintained?

Storage Areas

Storage Area

Store

Location of Storage Area

1 Layout

The area is clean, tidy and well kept.

Adequate storage areas are provided.

The floor is free of obstructions and is slip resistant.

There is adequate ventilation.

2 Shelving

Racking is securely fixed to the floor or wall.

Materials stored in racks and bins wherever possible are not above shoulder height.

Storage is designed to minimize lifting problems (i.e. heavy objects are not stored on upper racks).

Bottom shelves of racking ensure items stored are off the ground.

3 General Risk Management

There are safe lifting signs displayed.

Frequently used items are easy to access - between knee and shoulder height?

Heavy items are stored at waist height.

Storage areas are labelled appropriately and organised.

All storage is on shelves and is not blocking pathways.

9 - Residential Accommodation

Building Information
Building

Name of Building

Is there a fire alarm system in the building?

Is the alarm system operating without faults?

Are service and testing records present for the alarm system?

Communal Areas
Area

Location of Common Area

Is the kitchenette clear of washing up?

Is the bathroom clean and tidy?

Is the area clear and uncluttered?

Are all areas free from trip hazards?

Are all external windows and doors secure?

Is the area free of damage?

Emergency Equipment

Are fire extinguishers tagged?

Is emergency lighting working?

Are all fire doors closed?

Are all escape routes clear?

Utilities

Are taps in working order?

All electrical items appear in working order and are visibly sound.

Is there any heating or cooling equipment in the area?

Is the equipment working correctly?

Bedrooms
Room

Room Number

Is the bedroom clean and tidy?

Is the door lock working correctly?

All windows are in good condition.

Is the evacuation diagram posted behind the door and is it visible?

Is the path to the door clear of obstructions (i.e. furniture, boxes etc.)?

Are surge protected power boards in use?

Is there only one power board attached to each outlet (i.e. no piggy-backing)?

Are all electrical items tested and tagged?

10 - External Communal Areas

Car Park
Car Park

Car Park Location

Is there a boom gate?

Is the boom gate working correctly and free from damage?

Is the car park sealed?

Is the driveway and car park free from damage?

Are the car parking spaces clearly marked?

Are disabled car park spaces clearly marked?

Are the manhole covers or service grates free from damage?

Are shrubs and foliage cut back and kept low to allow for better visibility within the car park?

Is kerbing in good condition?

Is there sufficient lighting to allow the car park to be safely used at night?

Are pedestrian pathways highlighted within the car park?

Is there any speed restriction signage present?

Balconies and Verandahs
Balcony

Balcony Location

Is the paving stable (i.e. there are no loose tiles or pavers)?

Is the flooring free of slip hazards (i.e. there is no moss or dust on the pavers)?

Are the drains clear of weeds and debris?

Are the handrails or barriers secure?

Are the steps in good condition (i.e. no loose tiles or broken steps)?

Is the area free of graffiti?

Pathways
Pathway

Location of Pathway

Is the pathway free from trip and fall hazards?

Have any trip hazards been highlighted?

Is adequate lighting provided to enable persons to use the pathways safely?

Is the area free of graffiti?

Picnic Areas
Picnic Areas

Location of Picnic Area

Is the area free from debris and materials that may pose a trip hazard?

Are the benches and tables free from damage?

Have provisions been made available for smokers?

Are smoking areas located more than four metres from building entries?

Are ashtrays or butt bins provided?

Are these bins cleaned out regularly?

Loading Dock

Is there appropriate safety signage in the vicinity of the loading dock?

Are waste bins in the correct place and secured against being moved around?

Is the loading dock in good condition (i.e. are all pavers and tiles secure and level)?

Are steps clear of obstacles and in good condition (i.e. there are no loose steps and non-slip tape has been fitted)?

Are the hand rails safe and securely fixed?

Is lighting sufficient for after dark and is it in working order?

11 - Recreational Facilities

What type of recreational facilities are provided?
Sandpit

Is the sandpit regularly raked, weeded and checked for dangerous objects (i.e. daily)?

Is the sandpit regularly checked and appropriately treated for animal fouling?

Is the sand replaced or replenished when necessary?

Are borders free of splinters, exposed nails and pins?

Is the sandpit covered when not in use?

Playground
1 Administration

Are checks of the playground undertaken before each use?

Are checks completed using a checklist?

Are checklists stored kept?

Have incident records and hazard registers been reviewed to identify hazards?

Have all previously reported defects been rectified?

2 Site

Is the site clear of litter and dangerous objects?

Are the trees free from potential falling deadwood and other hazards (i.e. pointed or broken branches at eye level)?

Is the site shaded?

If the site fenced?

Fence

Is the playground fenced or secured on all sides?

Are all of the fence panels in place?

Are the fence panels all securely attached (i.e. there are no loose or missing screws)?

Are there any gaps or holes in the fence or external barrier?

Is the fence at least 1.2 metres high?

Is the distance between the bottom rail and the ground less than 100mm?

Are all vertical gaps less than 100mm apart?

Gate

Do the gates open outwards?

Does the gate swing back to the closed position after being opened?

Does the gate latch and stay closed after it returns to the closed position?

Is the gate secure so that it cannot be pulled open once latched?

Is the latch more than 1.5 metres from the ground?

Is the gap between the gate and the fence less than 10mm

3 Playground Equipment
3.1 Swings

Is the main frame safe and secure?

Are all moving parts in working order?

Are seats and attachments in good condition?

Are chains and shackles in good condition?

Are all bolts in place and secure?

Are posts treated/painted to prevent rotting, splintering or splitting?

3.2 Slides

Is the main frame safe and secure?

Is the sliding surface clear of obstructions?

Is the sliding surface csecure and free of gaps from side rails?

Are the surfaces free from rust, rotting, splintering or splitting?

Is the gel coat surface of fibreglass slides intact and free from glass fibre protrusions?

3.3 Structures (including portable structures)

Is the main frame safe and secure?

Are timber posts sound and free of large structural cracks and splinters?

Are timber floors and palings stable and free of large cracks and splinters?

Are all nail heads flush with the timber (i.e. they are not protruding)?

Are all bolts in place and secure?

Are all joints and connections firm (i.e. they are not loose and able to be moved)?

Are chains and ropes secure and in good condition?

Are all components in place (i.e. not missing)?

Are the frames maintaining their shape (i.e. not distorted)?

Are surfaces free from rust or rot?

4 Soft Fall
What is the nature of the softfall in the playground?

Is the impact absorbing surface in good condition (i.e. there are no tears in the surface, surface remains soft etc.)?

Is the impact absorbing surface cleaned regularly (i.e. there is no evidence of mould etc.)?

Is the material loosened and levelled with a rake and cleared of objects to prevent compaction?

Is the material that gathers under platforms and other structures removed and spread to main areas of impact?

Is the material maintained to recommended depth depending on fall height (a minimum compacted depth of 300mm is required)?

Are borders free of splinters, exposed nails and pins?

5 Grassed Areas

Are grassed areas well maintained (i.e. they do not need mowing, re-seeding or other care)?

6 Tyres

Are all tyres (whether set and fixed on to the ground or used in equipment) non-steel belted types?

Are all tyres free from broken or exposed rim wires or other protruding reinforcing wires?

Are tyres bolted using large non-corrosive washers?

Do tyres used above ground have drain holes?

Are the drain holes sufficient to allow water to escape from the tyre?

Are the tyres and other areas free of spiders or other dangerous insects/animals?

Swimming Pool / Spa

Has the pool or spa been certified?

1 Pool Fence

Is the pool fenced or secured on all sides?

Are all of the fence panels in place?

Are the fence panels all securely attached (i.e. there are no loose or missing screws)?

Are there any gaps or holes in the fence or external barrier?

Is the fence at least 1.2 metres high?

Is the distance between the bottom rail and the ground less than 100mm?

Are all vertical gaps less than 100mm apart?

2 Pool Gate

Do the pool gates open outwards?

Does the gate swing back to the closed position after being opened?

Does the gate latch and stay closed after it returns to the closed position?

Is the gate secure so that it cannot be pulled open once latched?

Is the latch more than 1.5 metres from the ground?

Is the gap between the gate and the fence less than 10mm

3 Around the Pool Fence

Have climbable objects near the pool fence been removed?

Have trees and shrubs near the fence been trimmed so that children cannot use them to climb the fence?

4 Emergency Preparation

Is there a current resuscitation sign displayed prominently in the pool area?

5 Pool Maintenance

Is the pool water clear (i.e. is the bottom of the pool clearly visible)?

Are in-house checks of the pool water conducted?

Who is responsible for these checks?

How often are checks conducted?

Are pool water chemistry records being maintained?

Are water quality checks conducted by an external contractor or pool shop?

Who conducts these tests?

How often are checks conducted?

Are pool water chemistry records being maintained?

Are pool chemicals and plant and equipment stored securely (out of view and reach of children)?

Is a chemical register being maintained?

Are safety data sheets kept for all chemicals on site?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.