SUMMARY & DETAILS

Summary

  • Summary information

  • SUMMARY NOTES
  • Summary

Pre Amble

  • Employers have a duty under the Health & safety at Work Act to ensure, as far as reasonably practicable, the health, safety & welfare of their employees whilst they are at work. When deciding if this standard has been achieved, a judgment must be made which balances time, effort and cost against the likelihood & consequences of harm.

    The Management of Health & Safety at Work Regulations requires that employers make suitable arrangements to manage occupational health & safety. This extends to effective planning, organising, controlling, monitoring & review of OH&S measures. To ensure that the arrangements are suitable & effective they should be subject to a periodic audit.

    The University Health & Safety Committee is charged with approving & issuing health & safety policies. Department are charged with establishing, documenting, implementing, maintaining and continually improving an OH&S management system to implement policy.

    An audit is a systematic, independent & documented process for obtaining 'audit evidence' and evaluating it objectively to determine the extent to which 'audit criteria' are fulfilled.

    The audit criteria are listed below with comments from the auditor(s) beneath them. For each criteria, there are four possible findings as follows:

    Satisfactory;
    Minor improvement needed;
    Significant improvement needed; &
    Urgent improvement needed.

    Where improvements are needed, the auditor(s) will make recommendations.

Audit title

  • Audit title

  • Date gathering started

  • Date gathering ended

Report circulation

  • Circulation

  • CIRCULATION LIST
  • Circulation

Auditor(s) involved in this audit.

  • Auditor(s)

  • AUDITORS LIST
  • Auditor(s)

Scope of the audit

  • The audit might consider the OH&S management system & outcomes in relation to any hazard under the Departments control. In practice, it is more likely that the auditor(s) will select between one and three significant hazards found within the Department & pay particular attention to them.

  • Scope

  • SCOPE LIST

Site visits

  • During the initial audit preparations, a schedule will be set be examining documents, conducting interviews & inspecting the Departmental premises. The auditor(s) may need to make additional enquires to gather additional information or confirm the information held. The audit report record only includes site visits made.

  • Site visits

  • SITE VISIT LIST
  • Date of visit

Documents consulted

  • Documents consulted

  • DOCUMENTS LIST
  • Documents

Interviews

  • Interviews

  • INTERVIEW LIST
  • Interview

Signature(s)

  • Lead Auditors signature

  • Other signature

  • SIGNATURES
  • Other signatures

ARRANGEMENTS

  • This section of the audit examines the Department's arrangements for managing OH&S.

    The University Health & Safety Committee is responsible for approving & issuing health & safety policies. Departments' are responsible for establishing arrangements to implement the policies.

    The Department must have formal, written, OH&S arrangements that are dated & signed by the Head of Department. The arrangements must be periodically reviewed to ensure they remain appropriate & relevant. The frequency of review must be consummate with the Department's hazard & risk profile.

Arrangements for health & safety

  • The Department has formal arrangements for managing OH&S.

  • The Department's arrangements address the selected hazard(s), either generically or specifically.

  • The Department's arrangements are dated & signed by the Head of Department.

  • The Department's arrangements are periodically reviewed & updated. The frequency of review is consummate with the Department's hazard & risk profile.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

PLANNING

Risk assessments

  • The Department has effective arrangements to identify hazards, assess risk, prioritise actions & implement workplace precautions.

  • The Department's risk assessments are recorded in an approved format.

  • The Department's risk assessments apply a suitable hierarchy of controls.

  • The Department risk assessments are supplemented by action plans that detail how they are to be implemented.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Objectives for health & safety

  • The Department has set formal OH&S objectives for the coming year and beyond.

  • The Department's OH&S objectives are consummate with the Department's hazard & risk profile. The Department's OH&S objectives are measurable, where practical.

  • The Department has a suitable programme for achieving its OH&S objectives. The programmes are reviewed at regular & planned intervals & adjusted as necessary.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Standards for health & safety

  • The Department has adopted relevant OH&S standards for the management & control of hazards.

  • The Department can report on the source & authority of the adopted standards.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

IMPLEMENTATION & OPERATION

  • This section of the audit examines the Department's operational arrangements.

    The Department must create an organisation to implement its OH&S arrangements & plans. The Department must provide suitable information, instruction, training & supervision so that activities can be carried out safely. The Department must communicate essential health & safety information. The Department must engage staff in OH&S.

Organisation control

  • The Department has documented a clear structure for the management & implementation of OH&S. The documentation includes roles, responsibilities & delegated authority for OH&S.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Organisation competence, training & awareness

  • The Department has a regime for providing information, instruction, training & supervision

  • The Department has identified training needs. The Department has a programme to provide training that includes an evaluation of the effectiveness of the training.

  • The Department has retained records associated with training needs & the provision of training.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Organisation communication, participation & consultation

  • The Department has effective arrangements for communicating health & safety information.

  • The Department has communicated its OH&S arrangements.

  • The Department has communicated the significant findings of risk assessments & the action plans for implementing them.

  • The Department has communicated its OH&S objectives & progress made toward achieving them. The Department has communicated any OH&S standards to which it subscribes.

  • The Department has communicated the significant findings of OH&S monitoring.

  • The Department has effective arrangements for consulting with & engaging staff in OH&S.

  • The Department engages staff in the risk assessment process.

  • The Department engages staff in setting objectives.

  • The Department engages staff in monitoring activities.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Emergency preparedness

  • The Department has suitable arrangements in place to ensure suitable emergency response in accordance with University policy.

  • The Department has made a suitable first aid provision.

  • The Department has made a suitable emergency evacuation provision.

  • The Department has made a suitable provision for other foreseeable emergencies.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

CHECKING

  • The Department should have a systematic inspection programme. The Department should have a systematic accident & incident investigation programme.

Inspection programmes

  • The Department has a planned & systematic inspection programme.

  • The Department has a schedule of past & future inspections, the areas and/or locations to be inspected & the checks to be made.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Incident investigation

  • The Department has a regime for the investigation of accident & incidents. The Department records the findings & results of investigations.

  • The Department regime for the investigation of accidents & incidents determines the causes of accidents & incidents.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Other monitoring

  • The Department monitors the extent to which OH&S objectives are met.

  • The Department monitors its compliance with standards & requirements to which it subscribes.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Monitoring records

  • The Department document & maintains the results of monitoring activities in a format that facilitates analysis & action.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Remedial actions

  • The Department's OH&S monitoring & checking result in remedial actions.

  • The Department's remedial actions are suitable framed in a SMART format. The actions are delegated to specific members of staff with the authority & resources to implement them.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

Tracking remedial actions

  • The Department is able to track remedial actions to completion.

  • The Department can report on past & current remedial actions. The Department can report on completed, due & overdue remedial actions.

  • Audit comments & notes

  • AUDIT NOTES
  • Audit notes

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