Vending Key Movement Form - Long term key request

Information

Team members eligible for long term key holdings are Retail Services Contractors and EQS Service Technicians

Key Holder Details

Key Holder details are to be completed by the key authoriser this should generally be a member of the state functions management team
CCA Function
Key Holders Name
Position
Company
Contact Phone No
Email
State
- NSW
- VIC/TAS
- WA
- SA/NT
- QLD
Route No
Driver No
Existing CCA Key Ring
Existing CCA Key Ring ID No
Details of Existing Keys (List the current keys held, key type, description and serial No)
If you need assistance identifying the type of keys, where is the serial number etc please refer to the attached link to an summary document design to explain the different key types
https://ccamatil1-my.sharepoint.com/personal/verica_dobos_ccamatil_com/_layouts/15/WopiFrame.aspx?sourcedoc={C9EAEB45-7D7C-4740-A531-C4891E711762}&file=Key%20Types.xlsx&action=default
All Key holders must adhere to the CCA Vending equipment conditions of access. Keys should only be issued for the purpose of restocking and cash collection, clearing coin jams, securing a vandalised machine, technical / operational audits and major or minor repairs
Reason for New Key Request
Description / Type of New Key/s Required
Key Holder has signed the CCA Key Control Policy Acknowledgement Form
Date CCA Key Control Policy Acknowledgement Signed
Key Holder has signed the CCA Key Security Policy
Date CCA Key Security Policy Signed
The conditions of access to CCA Vending Equipment have been explained
Date CCA Vending Equipment access conditions were discussed

Key Authorisers Name
Key Authorisers Position
Key Authorisers Contact Phone No
Key Authorisers Email
Key Approval (Key Authorisers Signature)
Approval Date
Once approved the Key Authoriser is to complete the details of there local state key custodian below and email the new key request form to them for processing

The key custodian is responsible for ensuring keys will not be issued, lent or given to any person who has not submitted a acknowledgement to having read and understood and accepted the policy and responsibilities associated with holding vending keys or does not have the required paperwork and authorisations
Key Custodians Name
Key Custodians Email
Key Custodians Contact Phone No

Key Custodian Audit
- N/A Initial Key Issue
- Existing Key Ring ID Verified
- Existing Key/s Issued Verified
- Existing Key Serial Nos Verified
Details of New Key Types / Serial No issued
New CCA Key Ring ID No
Key Custodians Signature

I confirm that the key transactions listed are true and accurate
I the Key Holder have checked
- New CCA Key Ring ID is recorded correctly
- Key Descriptions are recorded correctly
- Key Serial No's are recorded correctly
As the key holder signing acceptance I understand the requirements to comply with the CCA Vending Key Security and conditions of access to CCA Vending Equipment and the CCA Vending Key Management Policy. In addition, I will ensure that keys issued are kept secure and safe at all times. Any loss of the listed issued keys will be reported immediately to either the customer service manager or equipment services manager
Key Holders Signature
Date Key Holder Signed and Accepted New Keys

The key custodian is responsible for ensuring that the state key register is updated with details to show keys moved out of the key safe and full details of keys issued
Date State Key Register Updated
The key custodian needs to ensure the completed forms are scanned and added to the key holders contractor records ie the Sharepoint key administration database
Date Sharepoint Database Records Updated