• Team members eligible for long term key holdings are Retail Services Contractors and EQS Service Technicians

Key Holder Details

  • Key Holder details are to be completed by the key authoriser this should generally be a member of the state functions management team

  • CCA Function

  • Key Holders Name

  • Position

  • Company

  • Contact Phone No

  • Email

  • State

  • Route No

  • Driver No

  • Existing CCA Key Ring

  • Existing CCA Key Ring ID No

  • Details of Existing Keys (List the current keys held, key type, description and serial No)

  • If you need assistance identifying the type of keys, where is the serial number etc please refer to the attached link to an summary document design to explain the different key types
    https://ccamatil1-my.sharepoint.com/personal/verica_dobos_ccamatil_com/_layouts/15/WopiFrame.aspx?sourcedoc={C9EAEB45-7D7C-4740-A531-C4891E711762}&file=Key%20Types.xlsx&action=default

  • All Key holders must adhere to the CCA Vending equipment conditions of access. Keys should only be issued for the purpose of restocking and cash collection, clearing coin jams, securing a vandalised machine, technical / operational audits and major or minor repairs

  • Reason for New Key Request

  • Description / Type of New Key/s Required

  • Key Holder has signed the CCA Key Control Policy Acknowledgement Form

  • Date CCA Key Control Policy Acknowledgement Signed

  • Key Holder has signed the CCA Key Security Policy

  • Date CCA Key Security Policy Signed

  • The conditions of access to CCA Vending Equipment have been explained

  • Date CCA Vending Equipment access conditions were discussed

Key Authoriser and Approval

  • Key Authorisers Name

  • Key Authorisers Position

  • Key Authorisers Contact Phone No

  • Key Authorisers Email

  • Key Approval (Key Authorisers Signature)

  • Approval Date

  • Once approved the Key Authoriser is to complete the details of there local state key custodian below and email the new key request form to them for processing

Key Custodian Details

  • The key custodian is responsible for ensuring keys will not be issued, lent or given to any person who has not submitted a acknowledgement to having read and understood and accepted the policy and responsibilities associated with holding vending keys or does not have the required paperwork and authorisations

  • Key Custodians Name

  • Key Custodians Email

  • Key Custodians Contact Phone No

Key Custodian Key Audit / Issue Details

  • Key Custodian Audit

  • Details of New Key Types / Serial No issued

  • New CCA Key Ring ID No

  • Key Custodians Signature

Key Holder Key Acceptance

  • I confirm that the key transactions listed are true and accurate

  • I the Key Holder have checked

  • As the key holder signing acceptance I understand the requirements to comply with the CCA Vending Key Security and conditions of access to CCA Vending Equipment and the CCA Vending Key Management Policy. In addition, I will ensure that keys issued are kept secure and safe at all times. Any loss of the listed issued keys will be reported immediately to either the customer service manager or equipment services manager

  • Key Holders Signature

  • Date Key Holder Signed and Accepted New Keys

Key Register Database Updates

  • The key custodian is responsible for ensuring that the state key register is updated with details to show keys moved out of the key safe and full details of keys issued

  • Date State Key Register Updated

  • The key custodian needs to ensure the completed forms are scanned and added to the key holders contractor records ie the Sharepoint key administration database

  • Date Sharepoint Database Records Updated

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. Any ratings or scores displayed in our Public Library have not been verified by SafetyCulture for accuracy. Users of our platform may provide a rating or score that is incorrect or misleading. You should independently determine whether the template is suitable for your circumstances. You can use our Public Library to search based on criteria such as industry and subject matter. Search results are based on their relevance to your search and other criteria. We may feature checklists based on subject matters we think may be of interest to our customers.