WHS & Compliance - Venue Audit and Inspection

SITE INFORMATION

• Site

  Select

• Conducted on

  Date

• Prepared by

PREVIOUS AUDIT

• Has there been a previous audit?

  Yes

  No

  N/A

• Has the last audit been reviewed?

  Yes

  No

  N/A

• Has the previous audit had all outstanding issues closed?

  Yes

  No

  N/A

FIRST AID / WHS

• Are first kits provided in all relevant areas? As a minimum Back Office and Kitchen.

  Yes

  No

  N/A

• Are the first aid kits checked regularly? Kits should be checked after every first aid injury.

  Yes

  No

  N/A

• Is there a WHS Safety Noticeboard in a visible, high traffic area? It should include: First Aiders, WHS Committee Members, "What to do when injured" from iCare?

  Yes

  No

  N/A

INTERIOR

• Does the internal roof have all panels / false ceiling in place?

  Yes

  No

  N/A

• Are there no visible cracks in walls / roof brickwork and/or concrete?

  Yes

  No

  N/A

• Are there no visible signs of water damage in walls / roof / carpet?

  Yes

  No

  N/A

• Are all unprotected openings between floors and through walls fire stopped?

  Yes

  No

  N/A

• Are all surfaces (wall / floors / roof) in good condition?

  Yes

  No

  N/A

STORE ROOMS

• Are storerooms well maintained?

  Yes

  No

  N/A

• Is a worker able to get out of a storeroom in the event of a black out or emergency?

  Yes

  No

  N/A

• Are items stored correctly on shelves with manual handling designs? (i.e. Heavier items in middle shelf)

  Yes

  No

  N/A

• Are items stored 15cm from sprinkler heads to allow water flow?

  Yes

  No

  N/A

GENERAL

• Is the Fire Panel operated by the venue or other parties in the building?

• For fire detection and alarm systems, are maintenance and inspection records available?

  Yes

  No

  N/A

• Does the fire panel show the location of the fire detector which has been activated?<br>

  Yes

  No

  N/A

• Are tests of the fire panels and sprinklers conducted regularly?

  Yes

  No

  N/A

• Are fire extinguishers checked twice annually by an authorised party ? The yellow tag on the extinguisher should be stamped.

  Yes

  No

  N/A

• Are certificates or other evidence available to confirm that fire rated doors meet required fire rating? Generally, a notice on the door jam. <br>

  Yes

  No

  N/A

• Does the emergency lighting provide sufficient light for a period of time?

  Yes

  No

  N/A

• Do the fire alarms provide a minimum 65dBA in all areas?

  Yes

  No

  N/A

FIRE EXITS, SIGNAGE AND ROUTES

• Do the number of fire exits from all places of assembly meet the minimum requirements? <br>a) 50 - 500 people not <2 exits b) 500 -1000 people not <3 c) >1000 people not <4 plus Risk Assessment?

  Yes

  No

  N/A

• Do all exit routes provide a clear exit width of at least 3ft (900mm). Enough for a wheelchair to pass through.

  Yes

  No

  N/A

• Are clearly readable, professional designed and fabricated evacuation plans displayed in hallways and meeting spaces?

  Yes

  No

  N/A

• Are all exit signs, including directional signs, illuminated by normal and "emergency lighting" and in good working order?

  Yes

  No

  N/A

• Are EXIT signs (Green or Black Exit signs or running man) positioned at each exit location?

  Yes

  No

  N/A

• Are the prevented from being covered up during events?

  Yes

  No

  N/A

• Is directional signage available when the exit is not immediately visible?

  Yes

  No

  N/A

• Are corridors and means of escape clear of obstruction?

  Yes

  No

  N/A

• Does each floor have a minimum of two emergency exits which are remote from each other?

  Yes

  No

  N/A

• Is the maximum distance between emergency exits less than 60m?

  Yes

  No

  N/A

• Do "Exit Doors" swing in the direction of escape? If no, identify reason.

  Yes

  No

  N/A

• Is there correct signage on the Fire Exit Door? Fire Safety Door / Do not obstruct / Do not keep open. (NSW only must also display sign outlining the ‘Offences Relating to Fire Exits.’)

  Yes

  No

  N/A

SMOKE / HEAT DETECTORS

• Is there smoke detectors visibly working?

  Yes

  No

  N/A

• Does the activation of a smoke / heat detector sound an immediate alarm in the room or area where the fire is detected and at the fire panel?

  Yes

  No

  N/A

FIRE STAIRS

• Is emergency lighting provided in exit routes, stairwell and other areas where employees are expected to work?

  Yes

  No

  N/A

• Do all emergency egress stairs meet minimum requirements? (same dimensions, illuminated, handrail)

  Yes

  No

  N/A

• Do all emergency exit stairs lead directly to them outside of the building at ground level or to a fire rated corridor which leads to the exterior?

  Yes

  No

  N/A

• Are all stairwells continuously lit to ensure good visibility?

  Yes

  No

  N/A

• Are stairwell free of storage or other obstructions?

  Yes

  No

  N/A

• Are stairs / treads in good condition and preventing people tripping during an evacuation?

  Yes

  No

  N/A

FIRE DOORS

• Where electro-magnetic locks are fitted to doors that they automatically release upon alarm activation?

  Yes

  No

  N/A

• Are all fire rated doors equipped with automatic closers which ensure the closing and latching of the fire door?

  Yes

  No

  N/A

• Are fire doors able to close automatically / kept closed at all times?

  Yes

  No

  N/A

• Are all final exit doors fitted with panic hardware? (Crash bars)

  Yes

  No

  N/A

• Do all exit doors remain unlocked to enable emergency egress in the event of an emergency?

  Yes

  No

  N/A

ALARMS

• Who controls the EWIS Panel?

  Venue

  Doltone House

• Does the fire alarm system have manual call points or pull stations?

  Yes

  No

  N/A

• When the general alarm is activated, does the alarm sound throughout the building?

  Yes

  No

  N/A

SPRINKLERS / HOSE REELS

• Are rising mains or hose reels provided?

  Yes

  No

  N/A

• Are they tested at least every 6 months (yellow tags)

  Yes

  No

  N/A

• Are they obstructed and free from storage items?

  Yes

  No

  N/A

FLOOR OPENINGS

• Are all unprotected openings between floors and through walls fire stopped?

  Yes

  No

  N/A

FIRE EXTINGUISHERS

• Are portable fire extinguishers installed throughout the venue?

  Yes

  No

  N/A

• Is there correct signage identifying equipment?

  Yes

  No

  N/A

• Are they tested every 6 months (Yellow Tags)

  Yes

  No

  N/A

CRISIS MANAGEMENT

• Does the venue have a current Emergency Procedures manual which is specific to the venue and includes a range of foreseeable crisis and incidents?

  Yes

  No

  N/A

• What is the date of the current Emergency Procedures manual?

  Date

• Does the venue have the necessary equipment to manage a crisis and is the equipment regularly check and maintained?

  Yes

  No

  N/A

• Does the venue have a current fire emergency plan?

  Yes

  No

  N/A

• Does the venue have an Automated External Defibrillator?

  Yes

  No

  N/A

EVACUATION DRILLS

• Are evacuation drills held at least once every year?

  Yes

  No

  N/A

• When was the last evacuation held?

  Date

• Do these drills include the use of the fire alarm at least once a year?

  Yes

  No

  N/A

IMPAIRED GUESTS

• Is there an evacuation procedure for impaired guests (PEEP form)?

  Yes

  No

  N/A

CHEMICAL AND FLAMMABLE MATERIALS

• If flammable materials are stored onsite, are they kept in approved containers or in accordance with Standards.

  Yes

  No

  N/A

• Are gas cylinders secure and not at risk of being knocked over?

  Yes

  No

  N/A

• Are cylinders stored in a well ventilated area?

  Yes

  No

  N/A

• Where Co2 gas is used. Is there a Co2 detector and alarm?

  Yes

  No

  N/A

• Do all chemicals have up to date safety data sheets?

  Yes

  No

  N/A

• Are the SDS easily accessible?

  Yes

  No

  N/A

• Is there an up to date chemical register?

  Yes

  No

  N/A

• Is the venue storing LPG onsite?

  Yes

  No

  N/A

ELEVATOR DRIVE ROOMS / PLANT ROOMS

• Are elevator equipment rooms free of storage items and flammable materials?

  Yes

  No

  N/A

ELECTRICAL

• Are RCD tested every 2 years?

  Yes

  No

  N/A

• Are there a minimum of 2 RCD on the main electrical board?

  Yes

  No

  N/A

• Do individual meeting spaces have separate RCDs?

  Yes

  No

  N/A

• Are electrical panels in good repair and unobstructed?

  Yes

  No

  N/A

• Is there a Portable Appliance testing procedure for the inspection and maintenance of all portable appliances. Is there a register?

  Yes

  No

  N/A

CONTRACTORS

• Have contractors signed off on Safe Work Instructions?

  Yes

  No

  N/A

• Is contractor / maintenance activity done correctly, using SWMS / Permits or SWI?

  Yes

  No

  N/A

• Is correct PPE being used by contactors / maintenance?

  Yes

  No

  N/A

• Have all contractor onsite at the time of inspection signed in for the day?

  Yes

  No

  N/A

GUEST AREAS

• Are steps and changes in elevation clearly marked?

  Yes

  No

  N/A

• Are all guest areas where there is a risk of falling from a height provided with a permanent barrier?

  Yes

  No

  N/A

• Are walking/working surfaces well maintained?

  Yes

  No

  N/A

• Are atriums / large foyer spaces provided with fire protection?

  Yes

  No

  N/A

• Are glass windows or doors fitted with crash bars or decals for identification?

  Yes

  No

  N/A

OTHER TESTS

• Have asbestos containing materials been identified and are proper controls in place?

  Yes

  No

  N/A

• Was the Asbestos Register sited and in date (5 years)?

  Yes

  No

  N/A

• Is there suitable pest control in place? (i.e cockroach and rat)

  Yes

  No

  N/A

• Is mould and mildew noted and corrected immediately?

  Yes

  No

  N/A

• Is the temperature of the hot water in all bathrooms regulated?

  Yes

  No

  N/A

CAR PARK

• Are parking areas, drive, walkways, steps, outdoors, pool, courtyards lighted to ensure safety, security and convenience?

  Yes

  No

  N/A

• Is there safe pedestrian access from the car park to the Venue?

  Yes

  No

  N/A

• Is access to the Venue from parking areas controlled?

  Yes

  No

  N/A

FIRE FIGHTING EQUIPMENT

• Is only non-combustible ground cover used within 1M of combustible building areas? (i.e. Wood / Bin areas)

  Yes

  No

  N/A

• Are fire hydrants or other water supplies provided at suitable locations to provide fire fighting water? Clearly visible and accessible.

  Yes

  No

  N/A

LOADING DOCK

• Are loading docks properly secured and/or manned?

  Yes

  No

  N/A

• Is the loading dock marked to prevent team member injury and security breaches?

  Yes

  No

  N/A

• Have all reasonable efforts been taken to prevent unauthorized access to data and records that contain guests personal data & credit card information?

  Yes

  No

  N/A

• Are all master keys kept in a secure place when not in use, and a record kept of issue and return?

  Yes

  No

  N/A

• Are master keys stored in a locked, tamper resistance key cabinet?

  Yes

  No

  N/A

• Are keys taken home by mistake returned the same day?

  Yes

  No

  N/A

CCTV

• Does the venue have an operational CCTV system / camera in place?

  Yes

  No

  N/A

• Are CCTV cameras positioned to not view bathrooms or other private areas?

  Yes

  No

  N/A

• Are there no false or faux CCTV cameras?

  Yes

  No

  N/A

• Is there signage in the public areas outlining the use of CCTV within the Venue? It is a requirement under Surveillance Legislation.

  Yes

  No

  N/A

• Is there a list of Food Safety Supervisors?

  Yes

  No

  N/A

• Is there correct collateral in the kitchen?

  Yes

  No

  N/A

FIRE FIGHTING

• Is there sufficient Fire Fighting equipment for the size/use of the Kitchen?

  Yes

  No

  N/A

• Has the equipment been tested at least every 6 months? (Yellow Tags)

  Yes

  No

  N/A

• Are all cooking ranges provided with an approved automatic fire suppression system?

  Yes

  No

  N/A

• Are clearly readable, professional designed and fabricated evacuation plans displayed in kitchens?

  Yes

  No

  N/A

CLEANLINESS

• Are the interior surfaces of kitchen extractor hoods and ducts clean?

  Yes

  No

  N/A

• Are chemicals stored appropriately?

  Yes

  No

  N/A

• Is there SDS readily available? Either in kitchen or nearby office.

  Yes

  No

  N/A

• Are there appropriate areas for team members to wash their hands, separate from food wash areas?

  Yes

  No

  N/A

• Is there sufficient paper towel and soap to use?

  Yes

  No

  N/A

• What is the general condition of the kitchen?

  Safe

  At Risk

  N/A

EMERGENCY CUT OFF

• Is there an emergency gas cut off?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Do the team members, know where it is and how to use it?

  Yes

  No

  N/A

CLOSE OUT / NON CONFORMANCES

• Has there been a close out meeting with the Venue Manager?

  Yes

  No

  N/A

• Does the Venue Manager agree/disagree with the Non conformance issues?

  Yes

  No

  N/A

GENERAL COMMENTS AND SUMMARY

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NAME & SIGNATURE OF AUDITOR

• Add signature

  Sign