Title Page

  • Site conducted

  • Date

  • Inspection completed by

  • Location
  • Scope of inspection (i.e. if looking at a specific area detail, otherwise the report should be completed in full).

Safety Inspection

Documentation / Communication

  • Is there RAMS in place for all activities / equipment?

  • Has the significant findings been communicated to employees and adequate training given?

  • Have H&S Committee meetings been held as per the annual schedule?

  • Are actions arising from these meetings being closed out?

  • Is there a H&S Manual held on site which is reviewed, signed, dated and communicated?

  • Is there a H&S Policy Statement in place which is reviewed, signed, dated and communicated?

  • Are toolbox talks being conducted on site?

Signage

  • Is the HSE Law poster displayed?

  • Is the HSE Law poster completed and up to date?

  • Is there appropriate signage in place for the activities happening on site?

  • Is all signage legible and clean?

  • Is the Employers Liability certificate displayed and in date?

  • Are road signs used (as in the Highway Code) installed where necessary?

  • Are roadways marked where necessary e.g. to indicate the right of way at road junctions?

Office Area

  • Are office areas clean and tidy?

  • Is there enough room for all office staff to use the area?

  • Is the area free from any trip hazards?

  • Were employees present at time of the inspection?

  • Were there issues raised with employees, if present?

  • Is there an office risk assessment in place?

  • Is PAT testing conducted?

  • Is fixed installation electric testing conducted?

  • Are electrical sockets being used correctly? E.g. no overloading, broken etc.

  • If portable heaters are used, are they in good condition?

Fire Precautions

  • Are there fire wardens on site?

  • Are fire doors and escape routes clear?

  • Are fire extinguishers and other fire fighting equipment easily accessible?

  • Are combustible and flammable materials present only in the quantities needed for the job at hand?

  • Are combustible and flammable materials kept in containers during use?

  • Are hazardous materials stored in approved containers and away from ignition sources?

  • Are fire extinguishers inspected and located along commonly travelled routes, and close to possible ignition sources?

  • Are fire precautions checked internally i.e. fire alarms, emergency lighting, fire extinguishers?

  • Is fire procedures communicated to visitors and third parties?

  • Has a fire drill been completed in the past 6 months?

  • Has there been a fire risk assessment conducted in the past 12 months?

  • Is there fire evacuation actions/plans/maps/signage on site?

  • Are roller doors when not in use for material loading/unloading, kept closed at all times?

  • Does the NIFRS attend site visits periodically?

Emergency Exits and Pathways

  • Are all exits clearly marked and that exit lights are on?

  • Are pathways free from obstructions?

  • Are the machines, NRV, storage of materials placed so employees, visitors and third parties can quickly and safely evacuate the office and work areas?

  • Is exterior ground kept clear of objects that might prevent evacuation of fire-fighting equipment?

  • Do emergency escape doors open in the path of exit?

First Aid

  • Are there fully trained first aiders?

  • Is there signage displayed stating who the first aiders are?

  • Are first aid arrangements communicated to visitors and third parties?

  • Is first aid training within date?

  • Is there adequate first aid boxes on site?

  • Are the first aid boxes appropriate for the potential injuries which could occur?

  • Are first aid boxes checked in line with the company first aid policy?

  • Are these checks being recorded?

Welfare & Kitchen Facilities

  • Are toilets kept in a clean and orderly condition?

  • Is there warm and cold water?

  • Is there a 'warning hot water' sign in place?

  • Is there antibacterial hand soap available?

  • Is there suitable hand drying arrangements in place?

  • Is there drinking water available?

  • Is the cleaning rota being adhered to and completed in full?

  • Is there suitable changing rooms and lockers?

  • Is there a suitable kitchen/canteen area?

  • Is there suitable fire fighting equipment in the kitchen/canteen area in case of an emergency?

Storage

  • Is waste stock management storage time compliant with WASTE-28 clause 5.4.4?

  • Is the FIFO principle followed i.e. first in first out to ensure waste is not retained for excessive periods?

  • Are visual inspections completed of stored waste at a minimum of once per week?

  • Is this visual inspection recorded?

  • Is temperature monitoring completed of stored waste?

  • Is temperature monitoring recorded?

  • Are bales stacked directly on top of each other?

  • You should consider interlacing bales to break-up these chimneys – arranging bales in the same way as bricks in a wall rather than directly on top of each other. In particular you should consider this for baled plastics/rubber where burn temperatures are higher than for other types of wastes, interlacing bales may reduce burn temperature and how energetically a fire may burn.

  • Are bales stacked higher than 4 metres?

Managing Workplace Transport

  • Are supervisors, drivers and others, including contractors and visiting drivers, aware of the site rules and their responsibilities to help maintain a safe workplace and environment?

  • Are drivers driving with care i.e. using the correct routes, driving within the site speed limit and following site rules of pedestrian / vehicle safe distances?

  • Are there arrangements in place to ensure drivers and other employees have enough time to complete their work without rushing or working excessive hours?

  • Are safe methods of work being followed for coupling, uncoupling, securing loads and access, egress to vehicles?

  • Is maintenance being completed in line with the Operator Licence stipulated frequency?

  • Do drivers possess the necessary licences or certificates for the vehicles they are authorised to drive both road vehicles and NRV?

  • Do you have a planned programme of refresher training for drivers and others to ensure their continued competence?

  • Are banksmen used when driver's visibility is restricted?

  • If yes, are all authorised banksmen competent before assisting?

Site Layout and Internal Traffic Routes

  • Are vehicles and pedestrians kept safely apart?

  • Are there arrangements in place to ensure all barriers are checked regularly?

  • Are vehicle and pedestrian safe distances being adhered to?

  • Are all hazard and safety marking painted on site in good condition?

  • Is there suitable pedestrian crossing places on vehicle routes?

  • Is there a safe pedestrian route that allows visiting drivers to report for instructions when entering the site?

  • Is there a properly designed and signed one way system used on vehicle routes within the workplace (where possible)?

  • Are there adequate numbers of suitable and safe parking places for all vehicles and are they used?

  • Is the level of lighting in each area sufficient for the pedestrian and vehicle activity?

Vehicle Traffic Route suitability

  • Are they wide enough?

  • Do they have firm and even surfaces?

  • Are they free from obstructions and other hazards?

  • Are they well maintained?

  • Do they avoid sharp or blind bends?

  • Are vehicle traffic routes and pedestrian walkways gritted or cordoned off in extreme weather conditions?

Coupling / uncoupling

  • Are the tractor and trailer parking brakes always applied before the hoses are disconnected?

  • Do drivers check the ground will support the trailer and landing legs before uncoupling?

  • Are landing legs always fully extended, properly padded and locked in place as necessary?

  • Is the platform area behind the tractor unit kept clear, as clean as possible and well lit to help prevent falls?

Loading / Unloading Activities

  • Are loading/unloading operations carried out in an area away from passing traffic, pedestrians and others not involved in the loading/unloading operation?

  • Are the load(s), the delivery vehicle(s) and the handling vehicle(s) compatible with each other?

  • Are loading/unloading activities carried out on ground that is flat, firm and free from potholes?

  • Are the vehicles braked and/or stabilised, as appropriate, to prevent unsafe movements during loading/unloading operations?

  • Are systems in place to prevent vehicles driving away while they are still being (un)loaded?

  • Are drivers and others kept in a safe place away from the vehicle during (un)loading?

  • If drivers need to observe loading, is there a clearly marked, safe area for them to do this?

  • Has the need for people to go onto the load area of the vehicle been eliminated where possible and, if not, is safe access provided and used?

  • Is appropriate lifting equipment available for (un)loading vehicles?

  • Is loading/unloading carried out so that, as far as possible, the load is spread evenly to avoid the vehicle or trailer becoming unstable?

  • Are checks made to ensure loads are adequately secured and arranged so that they cannot move about?

  • Are checks made to make sure vehicles are not loaded beyond their capacity before they leave the site?

Tipping

  • Do visiting drivers report to the site manager for any relevant instructions before tipping?

  • Are non-essential staff excluded from tipping areas?

  • Does tipping take place on ground that is level and stable, where there are no overhead hazards such as power lines, pipework etc?

  • Where sites are not level and stable, are the tipping faces safe for vehicles involved in tipping operations, eg compacted with no side slopes?

  • Are suitably sized wheel stops provided for reversing tipping vehicles?

  • Are tailgates secured open before tipping or removed completely when necessary?

  • Do drivers check their loads are evenly distributed across the vehicle before tipping?

  • Do drivers know what to do if loads stick while tipping?

  • Do drivers always make sure the body is completely empty, and drive no more than a few metres forward to ensure the load is clear?

  • Is there a system of maintenance in place for the tipper and the tipping mechanism?

Sheeting / Unsheeting

  • Can the sheeting operation be carried out from the ground?

  • Are sheeting/unsheeting operations carried out in safe parts of the workplace, away from passing traffic and pedestrians and sheltered from strong winds and bad weather?

  • Are the vehicles parked on level ground with their parking brakes on and the ignition key removed?

  • Do you use automatic or mechanical sheeting systems to avoid the need for manual sheeting?

  • Where manual sheeting is unavoidable, is there a system in place which avoids the need for a person to climb on the vehicle or load, eg by sheeting from the ground or providing a platform from which loads can be sheeted?

Work at height on vehicles

  • Do you avoid work at height where it is reasonably practicable to do so, eg by doing work from the ground?

  • Where work at height cannot be avoided, do you prevent falls using an existing safe place of work or the right type of equipment, eg a suitable platform or a gantry with guard rails?

  • Where the risk of a fall cannot be eliminated, do you minimise the distance and consequences of a fall, eg using a personal fall-protection system?

  • Are surfaces slip-resistant where people need to walk on vehicles?

Vehicle Maintenance

  • Is there a regular preventative maintenance programme for every vehicle, carried out at set times or mileage (eg in accordance with manufacturer’s instructions)?

  • Is there a system for reporting faults on the vehicle and associated equipment and carrying out remedial work?

  • Where vehicle attachments lift people or objects, are thorough examinations carried out by a competent person?

  • Do drivers carry out basic safety checks before using the vehicle?

  • Are road vehicles used roadworthy? E.g valid insurance, MOT, tax and serviced?

Chemical Storage & Flammable Materials

  • Are chemicals stored in the designated area?

  • Is bunding in place for all chemicals?

  • Are safety data sheets and COSHH assessments available for all chemicals?

  • Are chemical containers in good condition, tightly closed and labelled clearly?

  • Are spaces between containers clear of debris?

  • Are spill response equipment and/or fire extinguishers adequate and accessible for all chemicals on site?

  • Are hazardous waste signs in place and clearly visible in an emergency situation?

  • Is health surveillance required for chemicals completed? (if yes detail in notes)

  • If follow up is required from health surveillance has this been completed?

Non Road Vehicles

  • Has specific vehicle training been completed and is it in date?

  • Are pre use inspections being completed?

  • Are defects being closed out and evidenced?

  • Are seatbelts being worn?

  • Are keys being left in vehicles when they are not in use?

  • Are non road vehicles being driven and used in compliance with training and RAMS?

  • Are buzzers/alarms/lights being used when the vehicle is moving to alert others of their presence in the area?

  • Is there a segregated area for electric charging of NRV?

  • Is there a segregated area for refuelling of NRV?

  • Are these areas free from risk of unauthorised access?

  • Are these areas kept well ventilated?

Workplace Machinery

  • Are pre use inspections being completed on machinery?

  • Is there a maintenance program in place for machinery?

  • Are employees trained in the machinery they are using?

  • Are emergency stops clear and working?

  • Are all guards in place?

  • Is there any moving parts of the machine exposed which could cause injury to persons?

LOLER

  • Has all applicable equipment been subject to a statutory inspection (thorough examination) at the appropriate interval?

  • Is there a system in place to manage this to ensure it is inspected within the required timeframe?

Workplace Health

  • Has workplace health been considered for all work activities?

  • Does the company complete health surveillance in relation to activities completed?

  • Has the company produced, implemented and communicated a mental health at work plan?

  • Is your organisation providing employees with good working conditions, ensuring they have a healthy work life balance?

  • Is your organisation promoting mental health awareness among employees?

  • Is your organisation routinely monitoring employee mental health and wellbeing in my workplace?

  • Does your organisation promote effective people management, ensuring all employees have a regular conversation about their health and wellbeing?

  • Does your organisation encourage open conversations about mental health and the support available?

PPE

  • Does the company provide appropriate PPE to employees?

  • Is this PPE signed for by employees?

  • Were employees wearing PPE identified in RAMS during the safety tour?

  • Is there an appropriate replacement policy for PPE?

  • Is there adequate storage arrangements for PPE?

Incident Management

  • Has there been any incidents / near misses since previous inspection?

  • If 'Yes' has a root cause investigation been completed and appropriate preventative action been implemented?

  • Was the action taken communicated to employees and effective?

  • Was the RAMS reviewed and updated as required?

  • Has there been any trends identified from recent incidents?

Environmental Controls

  • Is bunding in good condition? i.e. free from cracks or damage

  • Is there water or chemicals within the bund?

  • Are fuel tanks in good condition? i.e. free from cracks or damage

  • Is there evidence of spillages on site?

  • Are spill kits available on site?

  • Are spill bins clearly marked and being used?

  • Is there an interceptor on site?

  • Is content disposed of by an approved contractor?

  • Is it inspected by a competent person periodically?

  • Is applicable equipment switched off when not in use? i.e. vehicles, office, canteen equipment

  • Is there evidence of littering on site?

  • Are waste bins / skips being used to dispose of general waste?

  • Is firefighting equipment available should it be needed?

  • Is there adequate housekeeping equipment and supplies in place?

  • Is the area free of any slip, trip and fall hazards?

  • Is there suitable pest control methods in place?

  • Is there a pest control folder with full details of location of traps etc?

Site Security

  • Is the premises secure?

  • Is there CCTV on the premises?

  • Are all keyholders aware of their role and responsibilities?

Smoking

  • Is there a designated smoking area in place?

  • Is there adequate no smoking signage on site and in the workplace?

  • Was unauthorised smoking areas free from evidence of smoking?

  • Is there adequate supply of large non-combustible ashtrays in all approved smoking areas?

Racking

  • Is racking used?

  • Is racking inspected for any damage?

  • Does racking display weight load stickers?

  • Are materials stored on racking placed correctly as instructed?

Legionella

  • Has the premises been subjected to a legionella test?

  • Has there been any positive cases of legionella reported on the premises from last inspection conducted?

  • Is there a RAMS in place for legionella and communicated to all employees?

  • Is there signage in place to instruct do not operate on water systems which are not authorised for use?

  • Is flushing out of water systems conducted?

  • Is water temperature set correctly throughout the site?

Industrial Hygiene (Dust, welding, noise)

  • Are there any industrial hygiene hazards in the work activities conducted?

  • Has the site had an industrial hygiene survey completed before?

  • Does the manager have any industrial hygiene concerns? Please provide details here.

  • Is respirable and/or total dust controlled?

  • Source and location of where this is applicable?

  • Is welding fumes controlled?

  • Has a welding survey been conducted?

  • Has a noise assessment been carried out?

  • Does the site have a noise map?

  • Are area levels identified as being over 80dB?

  • Are area levels identified as being over 85dB?

  • Is hearing protection mandatory in these areas?

  • Is PPE/noise cancelling equipment provided to help with the reduction of noise?

  • Is health surveillance being completed with applicable employees?

  • Have measures been taken to reduce the noise at the source?

  • Using a sound level meter, please take readings and pictures of the noise sources observed at the time of audit?

  • Select based on the above findings what the industrial hygiene risk would be? Please explain your decision on the risk level selected.

Other Findings

  • Please include any other issues found at time of inspection which you would like to bring to the attention of the Company.

  • Further Findings

Summary

  • All outstanding actions completed from last inspection conducted?

  • All work areas conducted? If not please list what areas were covered.

  • Audit Result

  • Assessor Comments

  • Inspection Conducted

  • Report Issue Date

  • Signature of the Health and Safety Assessor

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