Information
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Document No.
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Audit Title
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Emergency Operations Plan
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Directions: Please assess the following areas and answer each question accordingly
The EOP Contains the Following Elements
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Administrative
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Promulgation statement
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Approval and Implementation
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Record of changes
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Table of contents
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Authority
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The legal basis for planning and carrying our emergency operations.
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Purpose
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Identify the purpose of the emergency operations plan.
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Identify who the plan applies to.
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Explanation of terms
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The EOP has an explanation of terms
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Situation and assumptions
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Maximum enrollment and employment figures for the school.
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Information on students/staff with disabilities.
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Reasonable assumptions.
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Concept of operations
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Describe school's overall approach to emergency operations.
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Summarize the emergency responsibilities of the district/school
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A statement about how and when the EOP will be implemented.
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Definition of "action levels" and their implementation.
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General sequence of events before, during and after the emergency situation.
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Who will coordinate directly with local and State responders, and how the coordination will take place.
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Address the response to a full spectrum of emergency situations.
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Organization and responsibility
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Describe the school emergency organization.
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Describe the emergency responsibilities of the school staff,
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Outline responsibilities for various emergency service functions and indicate who has primary/secondary responsibility for each.
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Direction and control
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Indicate the title/ position of those responsible for directing & controlling emergency response and recovery activities.
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Designate a primary and alternate on-site Command Post.
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Describe the local emergency facilities and summarize functions performed by each.
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Summarize line of succession for key personnel.
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Readiness levels
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The EOP contains the function of readiness levels, who determines them, and describes the general actions to be taken at various readiness levels.
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Administrative and support
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Establish reference requirements for proper record-keeping.
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Establish reporting requirements.
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Establish post-event review requirements.
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Plan development and maintenance
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Outline the plan review and revision process.
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Identify how the plan will be distributed.
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Identify the title/position for who has the overall responsibility for the plan.
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Annexes and attachments
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Describe the details for a hazard specific emergency response needed in the annexes.
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Describe special and unique needs generated by a particular hazard in the appendices,
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Attachments
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Summary of Mutual Aid Agreements, Memoranda of Understanding, and contracts.
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Incident Command System Organizational Chart and Summary
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Listing of schools and facilities.
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Classroom teacher buddy lists.
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Phone contact list or phone tree.
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Emergency Operations Planning Team and Emergency Response Team contact list.
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Emergency Contact Numbers
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Resource Inventory
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Sample School-Parent Letter.
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Staff Skills Survey and Inventory
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Master schedule
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Emergency response drill procedures and log.
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Distribution list
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Security audit
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Special needs students, faculty and staff.
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The EOP has the following characteristics
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Is multi-hazard in nature.
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Utilizes Incident Command System and is NIMS compliant.
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Is reviewed and updated on an annual basis.
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Was developed by a school safety planning team representative of all school staff.
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Was developed with Law enforcement personnel as an integral part of the safety planning process.
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Was developed with Emergency management personnel as an integral part of the safety planning process.
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Was developed with Fire department personnel as an integral part of the safety planning process.
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Contains a current Hazard Summary.
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Contains a Vulnerability Assessment.
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Contains a floor plan of the facility that is updated and current.
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Floor plan contains detailed layout of all rooms and exits with room numbers.
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Floor plan shows phone locations.
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Floor plan shows location of emergency exits.
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Floor plan shows location of utility shut off locations: electricity, gas, water, TV cable.
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Floor plan shows location of fire extinguishers.
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Floor plan shows locations of first aid kits.
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Floor plan shows locations of AED(s).
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Floor plan shows roof access points.
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Floor plan shows fire hydrants and hoses access points.
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Floor plan shows hazardous materials storage areas.
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Floor plan shows where stairwells are located and stairwells are identified.
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Floor plan shows sprinkler and alarm controls and shut offs.
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The EOP contains a site plan that is updated and current.
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Floor plan shows where master keys are located.
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Site plan shows all building and structures and are identified or numbered.
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Site plan shows utility easements and locations.
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Site plan identifies fence locations and construction type.
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Site plan identifies access areas for emergency vehicles.
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Site plan shows school property boundaries.
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Site plan includes proximity to potential hazards, i.e. highways, storage tanks, industry.
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Site plan shows all portable classrooms with identifying number.
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Site plan shows bus evacuation area.
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Site plan shows athletic fields and playgrounds,
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An updated copy of floor plans and site plans are provided to first responding agencies.
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The school has an established chain of command that will handle emergency response.
