Emergency Operations Plan

  • Directions: Please assess the following areas and answer each question accordingly

The EOP Contains the Following Elements

  • Administrative

  • Promulgation statement

  • Approval and Implementation

  • Record of changes

  • Table of contents

  • Authority

  • The legal basis for planning and carrying our emergency operations.

  • Purpose

  • Identify the purpose of the emergency operations plan.

  • Identify who the plan applies to.

  • Explanation of terms

  • The EOP has an explanation of terms

  • Situation and assumptions

  • Maximum enrollment and employment figures for the school.

  • Information on students/staff with disabilities.

  • Reasonable assumptions.

  • Concept of operations

  • Describe school's overall approach to emergency operations.

  • Summarize the emergency responsibilities of the district/school

  • A statement about how and when the EOP will be implemented.

  • Definition of "action levels" and their implementation.

  • General sequence of events before, during and after the emergency situation.

  • Who will coordinate directly with local and State responders, and how the coordination will take place.

  • Address the response to a full spectrum of emergency situations.

  • Organization and responsibility

  • Describe the school emergency organization.

  • Describe the emergency responsibilities of the school staff,

  • Outline responsibilities for various emergency service functions and indicate who has primary/secondary responsibility for each.

  • Direction and control

  • Indicate the title/ position of those responsible for directing & controlling emergency response and recovery activities.

  • Designate a primary and alternate on-site Command Post.

  • Describe the local emergency facilities and summarize functions performed by each.

  • Summarize line of succession for key personnel.

  • Readiness levels

  • The EOP contains the function of readiness levels, who determines them, and describes the general actions to be taken at various readiness levels.

  • Administrative and support

  • Establish reference requirements for proper record-keeping.

  • Establish reporting requirements.

  • Establish post-event review requirements.

  • Plan development and maintenance

  • Outline the plan review and revision process.

  • Identify how the plan will be distributed.

  • Identify the title/position for who has the overall responsibility for the plan.

  • Annexes and attachments

  • Describe the details for a hazard specific emergency response needed in the annexes.

  • Describe special and unique needs generated by a particular hazard in the appendices,

  • Attachments

  • Summary of Mutual Aid Agreements, Memoranda of Understanding, and contracts.

  • Incident Command System Organizational Chart and Summary

  • Listing of schools and facilities.

  • Classroom teacher buddy lists.

  • Phone contact list or phone tree.

  • Emergency Operations Planning Team and Emergency Response Team contact list.

  • Emergency Contact Numbers

  • Resource Inventory

  • Sample School-Parent Letter.

  • Staff Skills Survey and Inventory

  • Master schedule

  • Emergency response drill procedures and log.

  • Distribution list

  • Security audit

  • Special needs students, faculty and staff.

  • The EOP has the following characteristics

  • Is multi-hazard in nature.

  • Utilizes Incident Command System and is NIMS compliant.

  • Is reviewed and updated on an annual basis.

  • Was developed by a school safety planning team representative of all school staff.

  • Was developed with Law enforcement personnel as an integral part of the safety planning process.

  • Was developed with Emergency management personnel as an integral part of the safety planning process.

  • Was developed with Fire department personnel as an integral part of the safety planning process.

  • Contains a current Hazard Summary.

  • Contains a Vulnerability Assessment.

  • Contains a floor plan of the facility that is updated and current.

  • Floor plan contains detailed layout of all rooms and exits with room numbers.

  • Floor plan shows phone locations.

  • Floor plan shows location of emergency exits.

  • Floor plan shows location of utility shut off locations: electricity, gas, water, TV cable.

  • Floor plan shows location of fire extinguishers.

  • Floor plan shows locations of first aid kits.

  • Floor plan shows locations of AED(s).

  • Floor plan shows roof access points.

  • Floor plan shows fire hydrants and hoses access points.

  • Floor plan shows hazardous materials storage areas.

  • Floor plan shows where stairwells are located and stairwells are identified.

  • Floor plan shows sprinkler and alarm controls and shut offs.

  • The EOP contains a site plan that is updated and current.

  • Floor plan shows where master keys are located.

  • Site plan shows all building and structures and are identified or numbered.

  • Site plan shows utility easements and locations.

  • Site plan identifies fence locations and construction type.

  • Site plan identifies access areas for emergency vehicles.

  • Site plan shows school property boundaries.

  • Site plan includes proximity to potential hazards, i.e. highways, storage tanks, industry.

  • Site plan shows all portable classrooms with identifying number.

  • Site plan shows bus evacuation area.

  • Site plan shows athletic fields and playgrounds,

  • An updated copy of floor plans and site plans are provided to first responding agencies.

  • The school has an established chain of command that will handle emergency response.

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