Zoology Xray

• Property name

  Select

• If Other, site name

• Site name e.g. Compartment No.

• Operation

  Select Fencing Ground prep Maintenance Planting Roads Weeding Weevil spraying Mulching

  • Fencing
  • Ground prep
  • Maintenance
  • Planting
  • Roads
  • Weeding
  • Weevil spraying
  • Mulching

• Is the property certified?

  Yes

  No

• Prepared by

• Conducted on

  Date

• Location

• Use current location?
  Address

• Weather Conditions

  Select Hot Warm Cold Dry Wet Frost Snow Windy

  • Hot
  • Warm
  • Cold
  • Dry
  • Wet
  • Frost
  • Snow
  • Windy

• Temperature (°C)

• Condition of road/access?

  Good

  Fair

  Poor

• State problem & action required?

• Are Biosecurity (plant health) measure required?

  Yes

  No

• Why & what measures are required?

• Are the designated sites SAC/SSSI etc?

  Yes

  No

• Name of site(s) & designation(s)

• Are there any restrictions?

  Yes

  No

• Any specific licences required?

  Yes

  No

• Have they been obtained prior to commencement?

  Yes

  No

• When will they be obtained?

• Are operators aware of & adhering to restrictions/licence conditions?

  Yes

  No

• What action requires to be taken?

• Are there any protected species or habitats?

  Yes

  No

• List species/habitats

• Are there any restrictions?

  Yes

  No

• Are operators aware of & adhering to restrictions?

  Yes

  No

• What action requires to be taken?

• Are Forest & Water Guidelines being adhered to?

  Yes

  No

• Describe the issue

• What action has been agreed with the contractor to rectify?

• Are watercourses/water supplies present?

  Yes

  No

• Are buffers marked off?

  Yes

  No

  N/A

• When will they be marked off?

• Are operators adhering to buffers?

  Yes

  No

• What action is required?

• Utilities on site?

  Select None Powerlines Phone lines Gas Fibre Optic

  • None
  • Powerlines
  • Phone lines
  • Gas
  • Fibre Optic

• Have exclusion zones been marked?

  Yes

  No

  Not required

• When will they be marked?

  Yes

  No

  N/A

• Has GS6 been carried out?

  Select Yes No Not required - nothing passing under line

  • Yes
  • No
  • Not required - nothing passing under line

• When will this be done?

• Public Access?

  Low

  Medium

  High

• Are there any restrictions?

  Yes

  No

• Is signage/diversion in place?

  Yes

  No

• What action is required?

• Are restrictions being adhered to?

  Yes

  No

• What action is required?

Contractor Details

• Main contractor name

• Name(s) of operator(s)

• Are certificates of competence, first aid & insurance details held on file for all operatives?

  Yes

  No

• When will certificates/insurance be obtained?

• Justification for work continuing?

Health & Safety

• Signage in place & in correct order?

  Yes

  No

  N/A

• What action is required?

• Site paperwork & risk assessment available & being adhered to? Has paperwork been seen?

  Yes

  No

• What is the fail?

• What action is required?

• Correct PPE available & being used?

  Yes

  No

  N/A

• What action is required?

• Are there any new risks not covered by the RA?

  Yes

  No

• State risk & action required

• Is there any lone working & is this covered by the risk assessment?

  Select Yes lone working & NOT covered by RA Yes lone working & covered by RA No lone working

  • Yes lone working & NOT covered by RA
  • Yes lone working & covered by RA
  • No lone working

• What action has been agreed with contractor to ensure worker safety?

• Is lone working procedures in RA being adhered to?

  Yes

  No

• What action has been agreed with contractor to ensure worker safety?

• Are welfare provisions on site?

  Yes

  No

  Not required

• State type

• When will it arrive & what is it?

• Justify why not

• Operation

  Select Fencing Ground prep Maintenance Planting Roads Weeding Weevil spraying Mulching

  • Fencing
  • Ground prep
  • Maintenance
  • Planting
  • Roads
  • Weeding
  • Weevil spraying
  • Mulching

• Operation

  New fence

  Repair/maintenance

  Strip old fence

• Is fence line marked out?

  Yes

  No

  N/A

• When will line be marked?

• Are the strainers in?

  Yes

  No

• Are strainers straight, firm & in correct place?

  Yes

  No

  N/A

• State action agreed with contractor

• Are the posts in?

  Yes

  No

• Are they straight, firm & correct depth?

  Yes

  No

• State action agreed with contractor

• Has rylock been hung?

  Yes

  No

• Is it tight?

  Yes

  No

• State action agreed with contractor

• Stapled satisfactorily?

  Yes

  No

• State action agreed with contractor

• Lashing rods on?

  Yes

  No

  Not yet

• State action agreed with contractor

• Underbuild & watergates complete?

  Yes

  No

  Not yet

• State action agreed with contractor

• Gates hung?

  Yes

  No

  Not yet

• State action agreed with contractor

• Do they close & fasten securely?

  Yes

  No

• State action agreed with contractor

• Are sections marked?

  Yes

  No

• How do contractors know what to repair?

• Are sections marked for removal?

  Yes

  No

• How do contractors know what to repair?

• Are old materials neatly bundled?

  Yes

  No

• Are materials being taken off site & disposed of correctly?

  Yes

  No

• Where are materials to go?

• Is the machinery in apparent good working order?

  Yes

  No

• Can maintenance records be reviewed? What action(s) agreed with contractor?

  Yes

  No

  N/A

• Are fire extinguishers available in all machines & suitably pressurised?

  Select Yes - available & pressurised Available but NOT pressurised None available/only in some machines

  • Yes - available & pressurised
  • Available but NOT pressurised
  • None available/only in some machines

• State action agreed with contractor

• Fuel stored safely in bunded containers & away from watercourses?

  Yes

  No

• State action agreed with contractor

  Yes

  No

  N/A

• Is there any steep slope work?

  Yes

  No

• Has appropriate method been selected & undertaken in a safe manner?

  Yes

  No

• State action agreed with contractor to undertake work safely

  Yes

  No

  N/A

• Boundaries marked?

  Yes

  No

• How does operator know where to work?

• State type of ground prep

  Hinge mound

  Trench mound

  Continuous mound

  Scarifying

  Ploughing

• What is required spacing?

• What are results of plots?

• Spacing correct?

  Yes

  No

• State action agreed with contractor

• Spacing - how far apart should lines be?

• Is the spacing correct?

  Yes

  No

• What spacing has been achieved?

• State action agreed with contractor

• Ditches present?

  Yes

  No

• Are they under 2 degree slope?

  Yes

  No

• State action agreed with contractor to rectify

• Is the water in them clean?

  Yes

  No

• State action agreed with contractor to stop pollution

• Do they connect to watercourses?

  Yes

  No

• State action agreed with contractor to disconnect

• Are there any silt traps or sumps?

  Yes

  No

• Are they clean & functioning?

  Yes

  No

• State action agreed with contractor

• Are they required?

  Yes

  No

• State why not

• When will they be created?

• Ground damage?

  Yes

  No

• State action agreed with contractor

• Is there any steep slope work?

  Yes

  No

• Has appropriate method been selected & undertaken in a safe manner?

  Yes

  No

• State action agreed with contractor to undertake work safely

  Yes

  No

  N/A

• Are trees on site?

  Yes

  No

• Species?

• Bare root or cells?

  Bare root

  Cells

• Do they require water?

  Yes

  No

• When is this to be done & who by?

• Yes

  No

  N/A

• Are bags upright & closed?

  Yes

  No

• Who will rectify & when?

• How long have they been on site?

  Date

• Are they stored in a sheltered place?

  Yes

  No

• What is to happen with them?

• Has planting commenced?

  Yes

  No

• Trees planted correctly?

  Select Yes No - hockey stick roots No - not straight No - wrong planting position No - wrong spacing

  • Yes
  • No - hockey stick roots
  • No - not straight
  • No - wrong planting position
  • No - wrong spacing

• State what action agreed with contractor

• When will planting start?

• Are treated trees being planted?

  Yes

  No

• COSHH provided, PPE being worn & empty bags stored correctly?

  Yes

  No

• State what action agreed with contractor

• Are trees being fertilised?

  Yes

  No

• Correct amount per tree?

  Yes

  No

• State what action agreed with contractor

• Fertiliser stored correctly & away from watercourses?

  Yes

  No

• State what action agreed with contractor

Protection

• Is there a deer fence?

  Yes

  No

• Is it deer/stock proof?

  Yes

  No
• Location of weakness
  Address

• What action is required to correct?

• Are gates being kept closed at all times?

  Yes

  No

• Have contractors been told to close?

  Yes

  No

• Why not?

• Additional protection for broadleaves

  Tubes / shrub shelters

  Vole guards / Easywraps

  None

• Stake correct height & in straight & firm?

  Yes

  No

• State what action agreed with contractor

• Tubes flush with ground?

  Yes

  No

• State what action agreed with contractor

• Have they been added yet?

  Yes

  No

• Canes being used?

  Yes

  No

• Correct height & in straight & firm?

  Yes

  No

• State what action agreed with contractor

• Guards pushed into or flush with ground?

  Yes

  No

• State what action agreed with contractor

• When are they being added?

• Any wildlife issues?

  Yes

  No

• Describe the problem

• Create & allocate action

• Describe the work being carried out?

• Type of weeding

  Select Hand Chemical

  • Hand
  • Chemical

• What type of weeds are the problem?

• Is the specification for weeding been adhered to?

  Yes

  No

• What action has been agreed with contractor?

• Has there been any damage to the trees caused by weeding?

  Yes

  No

• Describe the damage (take a photo)

• What action has been agreed with contractor to prevent further damage?

• What proportion of the site has been treated to date?

• Has an ESRA been produced?

  Yes

  No

• Are copies available on site and available to operators?

  Yes

  No

• What action is being taken to get copies on site?

• Has the paperwork been seen by operators?

  Yes

  No

• Are all sections of the ESRA (PPE/RA/COSHH) being adhered to?

  Yes

  No

• What is/are the failures?

• What action/s have been agreed?

• State action/s agreed with contractor

• When will ESRA be completed?

• State basis work has been permitted to carry on

• What chemical is being applied?

  Select Blue Dye Glyphosate Propyzamide Asulox Other

  • Blue Dye
  • Glyphosate
  • Propyzamide
  • Asulox
  • Other

• Name of chemical & active ingredient

• How are chemicals being stored on site & what are remedial actions agreed if storage is non-compliant?

• Has an ESRA been produced?

  Yes

  No

• Are copies available on site and available to operators?

  Yes

  No

• What action is being taken to get copies on site?

• Has the paperwork been seen by operators?

  Yes

  No

• Are all sections of the ESRA (PPE/RA/COSHH) being adhered to?

  Yes

  No

• What is/are the failures?

• What action/s have been agreed?

• State action/s agreed with contractor

• When will ESRA be completed?

• State basis work has been permitted to carry on

• What chemical is being applied?

  Select Acetamprid Cypermethrin Blue dye

  • Acetamprid
  • Cypermethrin
  • Blue dye

• What is the justification for using Cypermethrin?

• What spraying application is this in the current season?

  1st

  2nd

  3rd or more

• MAX. 2 APPLICATION LIMIT PER SEASON - why is additional treatment being applied?

• How are chemicals being stored on site & what are remedial actions agreed if storage is non-compliant?

• What proportion of the site has been treated to date?

• Have all trees in the area treated so far been sprayed?

  Yes

  No

• State action agreed with contractor

• Is the specification for treatment been adhered to?

  Yes

  No

• State action agreed with contractor

• Is the machinery in apparent good working order?

  Yes

  No

• Can maintenance records be reviewed? What action(s) agreed with contractor?

  Yes

  No

  N/A

• Are fire extinguishers available in all machines & suitably pressurised?

  Select Yes - available & pressurised Available but NOT pressurised None available/only in some machines

  • Yes - available & pressurised
  • Available but NOT pressurised
  • None available/only in some machines

• State action agreed with contractor

• Fuel stored safely in bunded containers & away from watercourses?

  Yes

  No

• State action agreed with contractor

  Yes

  No

  N/A

• Is there any steep slope work?

  Yes

  No

• Has appropriate method been selected & undertaken in a safe manner?

  Yes

  No

• State action agreed with contractor to undertake work safely

  Yes

  No

  N/A

• What work is being carried out?

  Select New Road Improvements/upgrade (adding stone etc) Maintenance (pot holes, scraping etc)

  • New Road
  • Improvements/upgrade (adding stone etc)
  • Maintenance (pot holes, scraping etc)

• Scotland - has Prior Notification/planning been approved? England - is a determination/planning consent in place?

  Yes

  No

• Why not and what action is required?

• If water crossings, is there a requirement for CAR registration?

  Yes

  No

  N/A - not Scotland

• Has this been obtained?

  Yes

  No

• Why not & what action is required?

• Are there roadside ditches present/being created?

  Yes

  No

• Are they/will they be disconnected from watercourses?

  Yes

  No

• State what action is being taken to avoid siltation risks

• What type of traffic is the road designed for (HGV's, light vehicles etc?

• Is the specification for the road being adhered to?

  Yes

  No

• What has changed & has this been agreed with contractor?

• Where is the stone coming from?

  Quarry (on site)

  Borrow pit

  Imported

  As dug material

• Was an EIA Opinion required?

  Yes

  No

• Has this been obtained & permits the quarry to go ahead?

  Yes

  No

• State reason for not obtaining

• Is there any blasting required?

  Yes

  No

• Has a blasting licence been obtained?

  Yes

  No

• What is justification for work continuing?

• Has the blasting been done in accordance with the licence?

  Yes

  No

  Not done yet

• What were the failings & what action has been agreed?

• Is the stone of the right specification/quality?

  Yes

  No

• What is the problem?

• State action agreed with contractor

• Yes

  No

  N/A

• What type of traffic is the road designed for (HGV's, light vehicles etc)?

• What is the works specification?

• Is the specification for the maintenance works being adhered to?

  Yes

  No

• What has changed & has this been agreed with contractor?

• If required, where is the stone coming from?

  Not required

  Quarry (on site)

  Borrow pit

  Imported

  As dug material

• Was an EIA Opinion required?

  Yes

  No

• Has this been obtained?

  Yes

  No

• State reason for not obtaining

• Is there any blasting required?

  Yes

  No

• Has a blasting licence been obtained?

  Yes

  No

  N/A

• What is justification for work continuing?

• Has the blasting been done in accordance with the licence?

  Yes

  No

  Not done yet

• What were the failings & what action has been agreed?

• Is the stone of the right specification/quality?

  Yes

  No

• What is the problem?

• State action agreed with contractor

• Is the machinery in apparent good working order?

  Yes

  No

• Can maintenance records be reviewed? What action(s) agreed with contractor?

  Yes

  No

  N/A

• Are fire extinguishers available in all machines & suitably pressurised?

  Select Yes - available & pressurised Available but NOT pressurised None available/only in some machines

  • Yes - available & pressurised
  • Available but NOT pressurised
  • None available/only in some machines

• State action agreed with contractor

• Fuel stored safely in bunded containers & away from watercourses?

  Yes

  No

• State action agreed with contractor

  Yes

  No

  N/A

• Is there any steep slope work?

  Yes

  No

• Has appropriate method been selected & undertaken in a safe manner?

  Yes

  No

• State action agreed with contractor to undertake work safely

  Yes

  No

  N/A

• Boundaries marked?

  Yes

  No

• How does operator know where to work?

• Are all risks zones being observed?

  Yes

  No

• In what way are they breached?

• State action agreed with contractor

• Ditches present?

  Yes

  No

• Is the water in them clean?

  Yes

  No

• State action agreed with contractor to stop pollution

• Are there any silt traps or sumps?

  Yes

  No

• Are they clean & functioning?

  Yes

  No

• State action agreed with contractor

• Are they required?

  Yes

  No

• State why not

• When will they be created?

• Ground damage?

  Yes

  No

• State action agreed with contractor

• Site progress & observations

• Action required & by whom?

• Manager signature

  Sign

• Contractor signature

  Sign