Information
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Client & Site Location.
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Audit Title
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Prepared for
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Visit date
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Prepared by
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Site address
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Issue date
INSPECTION SUMMARY
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State summary of site being commissioned for a HSE inspection
Risk Assessment Findings
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A site inspection and audit of relevant records of examination, testing and maintenance work was carried out. Any inaccessible areas during this assessment are detailed within the limitations section of this report.
This risk assessment is intended to be a working document that can be used to guide future action, aimed at improving compliance and maintaining health and safety standards. Following this risk assessment, measures must be taken to implement effective, preventative and proactive control measures to eliminate and / or reduce the risks identified.
In order to comply with legislation, this assessment must be reviewed at least annually or where there is a significant change, that may affect the validity of the assessment.
If tenants are classified as the 'duty holder' measures must be taken to make them aware of their responsibilities.
The following risks were identified during the assessment: -
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COMPETENT PERSONS
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Regulation 3 of the Management of Health & Safety at Work Regulations 1999 requires that all employers carry out an assessment of the potential risks to employees and others who may reasonably be affected by his undertaking.
Regulation 7 of these Regulations requires employers to appoint one or more competent persons to assist him in undertaking the measures he needs to take to comply with the relevant statutory provisions.
Rubix Safety Ltd have been appointed by the Client to assist them in the carrying out of their duties under health and safety legislation.
INTRODUCTION
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This Health and Safety risk assessment has been carried out of all accessible areas within the scope of works specified for which the Client has a responsibility, and a report prepared.
The aims of the Health and Safety Assessment are:
1. To identify all significant risks to employees and other persons who might be affected by the client's undertaking.
2. To enable the employer to prioritise the measures needed to comply with relevant statutory provisions.
3. To be appropriate to the nature of the work and remain valid for a reasonable period of time.
The assessment addresses fully the requirements of Regulation 3 of the Management of Health and Safety at Work Regulations 1999 and identifies the measures required to comply with all relevant statutory provisions.
An Action Plan is provided to assist compliance.
The assessment covers:
1. All risks in areas under the control of the client;
2. All risks associated with plant and equipment;
3. All risks to employees, occupants, visitors and contractors
TERMS AND DEFINITIONS
Risk Assessment
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Regulation 3 of the Management of Health and Safety at Work Regulations 1999 requires every employer to carry out an assessment of the risks to employees and to others who may be affected by their undertaking. Employers with five or more employees are required to record the significant findings of the assessment and any group of employees found to be especially at risk.
An assessment:
1. Identifies the hazards to which employees and others are exposed.
2. Establishes the likelihood of harm from the hazards being realised i.e. the risk.
3. Evaluates the EXTENT of the risks (taking into account the existing control measures or precautions).
Risk assessment, therefore, reflects the likelihood that harm will occur and its severity. The purpose of the assessment is to help the employer determine the measures needed to comply with their duties under relevant statutory provisions.
A risk assessment is intended to be a working document that can be used to guide future action aimed at improving Health and Safety. In order to facilitate this an Action Plan is provided, giving an indication of the priority in which any work should be carried out.
Definitions
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Hazard - The potential of something to cause harm.
Risk - The probability of that harm actually occurring (the exposure).
Risk Assessment - Risk = Hazard x Exposure - the systematic identification of the hazards associated with your work and premises and the evaluation of the risks associated with those hazards.
Risk Management - The reduction of risks by ensuring, among other things, that effective preventative and protective measures are in place.
Period for Reassessment
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Regulation 3 of the Management of Health and Safety at Work Regulations 1999 requires the assessment to be reviewed if:
1. there is reason to suspect it is no longer valid;
2. there has been a significant change.
It is recommended that, in order to comply with legislation, the assessment be reviewed at least annually or more often should the work change or the validity of the assessment becomes suspect.
Health and Safety Arrangements
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Regulation 5 of The Management of Health and Safety at Work Regulations 1999 requires employers to have arrangements in place to cover health and safety. It should be integrated with the management system for all other purposes and should include the following elements:
A. Planning
Adopting a systematic approach that identifies priorities and sets objectives. This Risk Assessment facilitates this process and wherever possible risks should be eliminated by the careful design and selection of facilities, equipment and processes or minimised by the use of physical control measures.
B. Organisation
Putting in place the necessary structure with the aim of ensuring that there is a progressive improvement in health and safety performance.
C. Control
Ensuring that the decisions for ensuring and promoting health and safety are being implemented as planned.
D. Monitoring and review
Like quality, progressive improvement in health and safety can only be achieved through the constant development of policies, approaches to implementation and techniques of risk control.
The Regulation also requires that undertakings with five or more employees should record their arrangements for health and safety. It is recommended that the record of arrangements form part of the Company's General Policy on Health and Safety.
PREMISES DETAILS
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On-site Contact
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Location of Premises
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Description of Premises
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Construction Details
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Utilities
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Usage of Premises
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Enforcement
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Employed Staff on Site
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Persons at Risk
LIMITATIONS OF REPORT
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This assessment addresses the requirements of relevant statutory provisions and identifies the measures required to comply.
The assessment covers: -
All areas, which to any degree are under the control of the client
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Tenanted areas are not included within the scope of this report
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Whilst our Health and Safety Consultants make every reasonable effort to access all areas of the premises for which the client is responsible, there may be some areas that are inaccessible or are difficult to access due to the fabric of the building and to do so would cause unnecessary damage.
The following survey specific areas were not accessed during the survey because they were either locked, not reasonably accessible for reasons of health and safety or outside of the scope of the works requested. -
Any areas not accessed during the survey due to these considerations are outlined below:
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The electrical and mechanical worthiness of all plant and equipment is outside the scope of this report although the servicing and maintenance of such items may be commented upon.
The Risk Assessment is based on a combination of observations made by the Consultant at the time of the survey as well as information provided by representatives of the client. All such information is accepted in good faith as being factual, accurate and a valid representation of the client's views. Any changes to the occupancy, use or other circumstances of the premises will require that a review of the assessment is carried out.
RESUME OF THE BRIEF
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The 'Existing control measures / remarks' section of the report provides a general description of the standard of health and safety and the current control measures implemented on site. Specific health and safety issues are detailed under the relevant subject headings within this section of the report.
Having considered the potential risks in terms of the worst possible outcome, the persons likely to be affected and the probability of an incident occurring; and taking account of the existing control measures, the report identifies the actions required to be taken to reduce such risks to a minimum.
The report identifies any failures to comply with legislative requirements and gives brief, but specific, advice on the action to be taken. All statutory provisions relevant to the client and their undertaking are considered. Codes of Practice, Guidance Notes, British Standards and best practice are also considered and recommendations made. In each case the legislation breached is stated, and the action denoted as (L) legal requirement or (R) Recommendation.
The requirements within the action plan are then further prioritised as follows: Low (L), Medium (M) or High (H), having considered the potential risks, the probability of an incident occurring and the existing means of control.
The below are given as a guide to assist implementation and allocation of resources, although it is recommended that work is carried out as soon as reasonably practicable.
In each case the requirements are prioritised as follows: -
HIGH
A serious breach of health and safety legislation and / or affecting the adequacy of risk control features as determined by the risk assessment. Risks or issues which may result in legal action against the responsible persons. (Immediate attention required).
MEDIUM
A lesser breach of health and safety legislation or inadequate control measures as identified by the risk assessment. (Recommended timescale for completion within 3 months).
LOW
Poor practices or issues that, whilst not presenting an immediate risk to health and safety, may affect overall health and safety. Also includes provision of practices and features that are favourable, but over and above adequate standards as defined by governing legislation and/or risk assessment. (Recommended timescale for completion within 6 months)
RISK ASSESSMENT AND MANAGEMENT PLAN
Management
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Existing Controls and Observations
Training
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Existing Controls and Observations
Contractors
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Existing Controls and Observations
Manual Handling
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Existing Controls and Observations
Display Screen Equipment
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Existing Controls and Observations
Personal Protective Equipment
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Existing Controls and Observations
Fire
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Existing Controls and Observations
Bomb and Other Emergency Procedures
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Existing Controls and Observations
Site Security
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Existing Controls and Observations
First Aid
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Existing Controls and Observations
Water Supply
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Existing Controls and Observations
External Structure and Roof Areas
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Existing Controls and Observations
Working at Height
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Existing Controls and Observations
Window Cleaning
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Existing Controls and Observations
Car Park and External Areas
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Existing Controls and Observations
Internal Areas
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Existing Controls and Observations
Welfare Facilities
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Existing Controls and Observations
Refuse
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Existing Controls and Observations
Pressure Systems
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Existing Controls and Observations
Boilers
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Existing Controls and Observations
Lifts
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Existing Controls and Observations
Ancillary Plant and Equipment
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Existing Controls and Observations
Electrical matters
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Existing Controls and Observations
Hazardous Substances
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Existing Controls and Observations
Highly Flammable Liquids
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Existing Controls and Observations
Liquified Petroleum Gas
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Existing Controls and Observations
Noise and Vibration
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Existing Controls and Observations
Asbestos
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Existing Controls and Observations
Access Equipment
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Existing Controls and Observations
