06 - Depot Health & Safety Inspection

• Site/Building/Location
  Address

• undefined

• Name of site/depot

• Inspection conducted on:

  Date

• Inspection carried out by:

• FM staff Present:

1. Six Pack

• Is there a six pack available for review?

  Yes

  No

• Section 1 completed

  Yes

  No

• Section 2 completed

  Yes

  No

• Section 3 completed

  Yes

  No

• Section 4 completed

  Yes

  No

• Section 5 completed

  Yes

  No

• Section 6 completed

  Yes

  No

• Gas Boiler certificate included?

  Yes

  No

  N/A

• Electrical Installation Condition Report (EICR) included?

  Yes

  No

  N/A

• Is EICR Satisfactory?

  Yes

  No

• Evidence of Legionella – Water checks being carried out?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

2. Access and Egress

• Are vehicle and pedestrian routes separated and kept clear?

  Yes

  No

  N/A

• entry gates secure and in good condition?

  Yes

  No

  N/A

• Are doors to restricted areas (e.g. plant room) secured?

  Yes

  No

  N/A

• Is a sign in/out process in place?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

3.a Outside of Building

• Is there debris/not tidied/random things lying around perimeter/grounds, not secured?

  Yes

  No

  N/A

• Is the perimeter fencing in good condition?

  Yes

  No

  N/A

• Any protruding parts of the building obvious to sight?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

3.b Inside of Building

• Are the windows in good working condition?

  Yes

  No

• Are the doors in working condition? Attached to its hinges?

  Yes

  No

  N/A

• Are there any areas of the building in disrepair? Moulded walls, paint chipping off?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

4. Asbestos

• Has any ACM or PACM been identified at the establishment?

  Yes

  No

• Are any areas containing asbestos identified and marked?

  Yes

  No

  N/A

• Are materials containing asbestos in good condition/sealed?

  Yes

  No

  N/A

• Is a copy of the asbestos risk assessment readily available?

  Yes

  No

  N/A

• Are there arrangements in place to inform contractors about asbestos within the building?

  Yes

  No

  N/A

5. Chemicals

• Are all containers clearly labelled with contents, hazards warnings, etc?

  Yes

  No

  N/A

• Are COSHH assessments available for substances used/stored?

  Yes

  No

  N/A

• Are emergency and clean up procedures readily available? Is training provided in the safe use of chemicals and on what to do in an emergency (spillage, poisoning, splashing etc.)? Look for signs

  Yes

  No

  N/A

• Are substances used/stored in minimum quantities and in secure cabinets?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

6. Cleanliness

• Are work surfaces, walls and floors kept tidy and clean?

  Yes

  No

  N/A

7. Electrical Safety

• Is electrical equipment, tools, etc checked and maintained (in-date); and sockets not overloaded?

  Yes

  No

  N/A

• Evidence of PAT testing?

  Yes

  No

  N/A

• Is there a procedure for reporting faulty equipment and for taking it out of use until repaired or replaced? FM staff should know

  Yes

  No

  N/A

• Is access to electrical cupboard secured and free from combustible items?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

8. Emergency and Fire Precautions

• Are emergency instructions displayed throughout the workplace?

  Yes

  No

  N/A

• Is rubbish safely disposed of? Check outside where bins are located

  Yes

  No

  N/A

• Are flammable materials stored in appropriate cabinets/facilities?

  Yes

  No

  N/A

• Are escape routes/exits clearly marked and illuminated ?

  Yes

  No

  N/A

• Is there emergency lighting in place?

  Yes

  No

  N/A

• Have all actions in FSR closed off?

  Yes

  No

  N/A

• If no, see FSRA section for outstanding actions

• Have sources of ignition been identified (portable fan heaters, etc.) and where possible replaced with safer alternatives?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

9. First Aid

• Is there a first aid box and is it fully equipped and accessible to staff?

  Yes

  No

• Is it clear who the first aider(s)/appointed person(s) is/are and how to contact them? It should be evident in a sign

  Yes

  No

10. Lighting

• Is the lighting suitable for the task, especially for intricate work?

  Yes

  No

• Are stairs and corridors etc properly lit?

  Yes

  No

• Is there adequate natural light (are windows clean)?

  Yes

  No

• Other

  Yes

  No

  N/A

11. Lifting, Manual Handling and Storage

• Is mechanical moving and handling equipment available and used whenever possible?

  Yes

  No

  N/A

• Where mechanical assistance is not possible, are staff trained in safe lifting techniques, and is there enough space to use them?

  Yes

  No

  N/A

• Are heavy items stored at a convenient height to suit the user?

  Yes

  No

  N/A

• Is frequent or prolonged stooping, stretching or reaching above shoulder height, or sideways twisting of the body avoided?

  Yes

  No

  N/A

• Ask FM staff on site about some of their MH tasks at hand and how they feel about it. Insert Comments:

12. Gas Safety and other fuel burning appliances

• Is there any gas or other fuel burning appliances on site?

  Yes

  No

• Are staff trained to use gas appliances safely?

  Yes

  No

  N/A

• Do staff know what to do if there is a gas leak?

  Yes

  No

• Do staff know what to do if there is a CO alarm activation?

  Yes

  No

• Are CO detectors installed where fuel burning appliances are located and other locations such as corridors with flues/chimneys?

  Yes

  No

• Are CO and or CO2 detectors regularly tested and inspected with records?

  Yes

  No

• Are plant rooms and meter box/housings free from combustible material. Is there a gas meter box key?

  Yes

  No

• Do all fuel burning appliances have inspection records, Oil, LPG, Solid fuel, Biomass?

  Yes

  No

• Are staff trained about the risk associated with Biomass boilers and are there RAMS/Procedures present?

  Yes

  No

• Are manufactures instructions for all appliances available on site?

  Yes

  No

• Other

  Yes

  No

  N/A

13. Storage Areas

• Is racking/shelving in good repair, inspected and the load capacity clearly labelled where appropriate?

  Yes

  No

  N/A

• Is the weight of loads known and/or clearly marked?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

14. Machinery and Work Equipment

• Do staff have the appropriate competences and/or trained to use machines/work equipment?

  Yes

  No

  N/A

• Are all guards on machinery in place and well maintained?

  Yes

  No

  N/A

• Is all equipment regularly inspected and maintained?

  Yes

  No

  N/A

• Are all staff trained to clean and adjust equipment safely?

  Yes

  No

  N/A

• Is there a procedure for reporting faulty equipment and for taking it out of use until repaired? Ask FM if they know

  Yes

  No

  N/A

• Has defective equipment been taken out of service awaiting repair?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

15. Noise

• Are noise levels acceptable or are adequate controls implemented to mitigate to an acceptable level?

  Yes

  No

• Check for noisy plant or contractors on site

• As a last resort, are earmuffs or plugs provided, and are they regularly checked, cleaned and maintained and stored in a clean and safe place?

  Yes

  No

  N/A

16. Space

• Is there enough space for staff to undertake their tasks safely and comfortably?

  Yes

  No

17. Personal Protective Equipment

• Is appropriate PPE provided effective, comfortable, well-fitting and used?

  Yes

  No

  N/A

• Is PPE stored in a clean and safe place?

  Yes

  No

  N/A

18. Slips, Trips and Falls

• Are floors and stairs in good condition and kept dry and clear of obstructions?

  Yes

  No

  N/A

• Are trailing leads and cables secured or covered?

  Yes

  No

  N/A

• Are guardrails, handrails, edge protection etc in place and in good repair?

  Yes

  No

  N/A

19. Risk Assessments

• FM staff on site have their own RAs and are aware of them? Have they received training?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

20. Working at Heights

• Has a risk assessment been carried out on all work from heights and are the measures required being used?

  Yes

  No

  N/A

• Has access equipment received a pre-use safety check? (e.g. ladders)

  Yes

  No

  N/A

• Is there a ladder asset register and evidence of a detailed inspection regime?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

21. Ventilation and Temperature

• Is the temperature comfortable and does it reach at least 16°C within one hour of starting the heating system?

  Yes

  No

  N/A

• Are there stagnant areas evident when walking around? Example cloakrooms, etc

  Yes

  No

  N/A

• Are windowless rooms still able to get ventilated? Check mechanical ventilation/extractor fans are on/working

  Yes

  No

  N/A

• Are ventilation systems to remove fumes, steam etc working and used properly?

  Yes

  No

  N/A

• Is there an adequate supply of fresh air?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

22. Toilets and Washing Facilities

• Are toilets clean and in good repair?

  Yes

  No

  N/A

• Are washing facilities (hot water, soap and towels) in good condition and maintained?

  Yes

  No

  N/A

• Is it clean, properly lit and ventilated?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

24. Catering Kitchen

• Have the kitchen appliances been inspected and in working order?

  Yes

  No

  N/A

• Have associated mechanical ventilation with interlock systems been inspected where applicable?

  Yes

  No

  N/A

• Are service certificates available?

  Yes

  No

  N/A

• Are the risk assessments and SSOW available for reference for staff?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

25. Plant and equipment

• LEV and other Tech machinery/equipment in working order and has been checked including statutory requirements?

  Yes

  No

  N/A

• Other comments

Conclusion

• Yes

  No

  N/A

• Fire Safety Risk Assessment outstanding actions

• Please number the above according to itemised number on checklist - Folder located at "H:\Restrict\Health&Safety\Fire & First Aid\Fire & First Aid\Fire Safety Risk Assessments\FSRAs

• HSB engineering reports on plant, PUWER, LOLER logged observations

• Please check in Dashboard any observations related to plant for the specified establishment. If necessary/relevant, include report or copy observation

• Outstanding repairs to be actioned

  Yes

  No

  N/A

• Please check Estates spreadsheet

• Please add a general overview of findings

• Observations / Photos / Evidence

  Media