07 - Primary and EYs establishments Health & Safety Inspection

• Site conducted
  Address

• Educational Establishment

• Inspection conducted on

  Date

• Inspection carried out by:

• FM staff Present:

1. Six Pack

• Is there a six pack available for review?

  Yes

  No

• Section 1 completed

  Yes

  No

• Section 2 completed

  Yes

  No

• Section 3 completed

  Yes

  No

• Section 4 completed

  Yes

  No

• Section 5 completed

  Yes

  No

• Section 6 completed

  Yes

  No

• Gas Boiler certificate included?

  Yes

  No

  N/A

• Electrical Installation Condition Report (EICR) included?

  Yes

  No

  N/A

• Is EICR Satisfactory?

  Yes

  No

• Evidence of Legionella – Water checks being carried out?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

2. Access and Egress

• Are vehicle and pedestrian routes separated and kept clear?

  Yes

  No

  N/A

• School entry gates secure and in good condition?

  Yes

  No

  N/A

• Are doors to restricted areas (e.g. plant room) secured?

  Yes

  No

  N/A

• Is a sign in/out process in place?

  Yes

  No

  N/A

• Are security systems adequate? Controlled access

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

• If you have stand-alone classrooms (portacabins)

  Yes

  No

  N/A

• Are access steps or ramps properly maintained?

  Yes

  No

  N/A

• Are access stairs or ramps provided with handrails?

  Yes

  No

  N/A

3.a Outside of Building

• Is there debris/not tidied/random things lying around perimeter/grounds, not secured?

  Yes

  No

  N/A

• Is the perimeter fencing in good condition?

  Yes

  No

  N/A

• Any protruding parts of the building obvious to sight?

  Yes

  No

  N/A

• Are manholes secure?

  Yes

  No

  N/A

• Are grass areas reasonably even and free of glass, needles etc?

  Yes

  No

  N/A

• Is play equipment well maintained and free from sharp edges or rough surfaces?

  Yes

  No

  N/A

• Has the Building Manager and Senior Education staff carried out school playground inspections using P05 H&S School Playground and Equipment Inspection?

  Yes

  No

  N/A

• Has the Building Manager and Senior Education staff carried out school playground inspections using P05 H&S School Playground and Equipment Inspection?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

3.b Inside of Building

• Are the windows in good working condition?

  Yes

  No

• Are the doors in working condition? Attached to its hinges?

  Yes

  No

  N/A

• Are there any areas of the building in disrepair? Moulded walls, paint chipping off?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

4. Asbestos

• Has any Asbestos Containing Materials (ACMs) or Presumed ACMs been identified at the establishment?

  Yes

  No

• Are any areas containing asbestos identified and marked?

  Yes

  No

  N/A

• Are materials containing asbestos in good condition/sealed?

  Yes

  No

  N/A

• Is a copy of the asbestos management plan readily available?

  Yes

  No

  N/A

• Is the Building Manager aware of sharing the AMP with contractors if they have to work in areas where asbestos might be present?

  Yes

  No

  N/A

• Does the Building Manager know what to do if there is a disturbance of asbestos?

  Yes

  No

  N/A

5. Chemicals

• Are all containers clearly labelled with contents, hazards warnings, etc?

  Yes

  No

  N/A

• Are COSHH assessments available for substances used/stored?

  Yes

  No

  N/A

• Are emergency and clean up procedures readily available? Is training provided in the safe use of chemicals and on what to do in an emergency (spillage, poisoning, splashing etc.)? Look for signs

  Yes

  No

  N/A

• Are substances used/stored in minimum quantities and in secure cabinets?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

6. Cleanliness

• Are work surfaces, walls and floors kept tidy and clean?

  Yes

  No

  N/A

7. Electrical Safety

• Is electrical equipment, tools, etc checked and maintained (in-date); and sockets not overloaded?

  Yes

  No

  N/A

• Are plugs and leads in good condition?

  Yes

  No

  N/A

• Evidence of PAT testing?

  Yes

  No

  N/A

• Are socket outlets at least 1m away from running water?

  Yes

  No

  N/A

• Is there a procedure for reporting faulty equipment and for taking it out of use until repaired or replaced? FM staff should know

  Yes

  No

  N/A

• Is access to electrical cupboard secured and free from combustible items?

  Yes

  No

  N/A

• Is access to electrical system restricted to authorised persons?

  Yes

  No

  N/A

• Is there a warning sign displayed? Is there an electric shock first aid poster displayed?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

8. Emergency and Fire Precautions

• Are escape routes clear of obstructions?

  Yes

  No

  N/A

• Are exit doors free from internal/external obstruction?

  Yes

  No

  N/A

• Are evacuation notices displayed adjacent to alarm call-points and key locations?

  Yes

  No

  N/A

• Are fire drills held at least twice a year?

  Yes

  No

  N/A

• Is the alarm audible?

  Yes

  No

  N/A

• Are extinguishers where they meant to be sited? Looks for any signs of moving them about or to hold doors

  Yes

  No

  N/A

• Are emergency instructions displayed throughout the workplace?

  Yes

  No

  N/A

• Is rubbish safely disposed of? Check outside where bins are located

  Yes

  No

  N/A

• Are flammable materials stored in appropriate cabinets/facilities?

  Yes

  No

  N/A

• Are escape routes/exits clearly marked and illuminated ? Look for the green man light

  Yes

  No

  N/A

• Is there emergency lighting in place?

  Yes

  No

  N/A

• Have all actions in FSRA closed off?

  Yes

  No

  N/A

• If no, see FSRA section for outstanding actions

• Have sources of ignition been identified (portable fan heaters, etc.) and where possible replaced with safer alternatives?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

9. First Aid

• Is there a first aid box and is it fully equipped and accessible to staff?

  Yes

  No

• Is it clear who the first aider(s)/appointed person(s) is/are and how to contact them? It should be evident in a sign

  Yes

  No

• Are staff aware of our policy for administering medicines? It is separate from First Aider's role

  Yes

  No

• Are First Aiders available at all times the establishment is occupied?

  Yes

  No

• Is it covered for school hours?

  Yes

  No

  N/A

• Is there an appointed person when the first aider is not available?

  Yes

  No

  N/A

10. Lighting

• Is the lighting suitable for the task, especially for intricate work?

  Yes

  No

• Are stairs and corridors etc properly lit?

  Yes

  No

• Is there adequate natural light (are windows clean)?

  Yes

  No

• Are light diffusers clean?

  Yes

  No

• Other

  Yes

  No

  N/A

11. Lifting, Manual Handling and Storage

• Is mechanical moving and handling equipment (trolleys) available and used whenever possible?

  Yes

  No

  N/A

• Where mechanical assistance is not possible, are staff trained in safe lifting techniques, and is there enough space to use them?

  Yes

  No

  N/A

• Are heavy items stored at a convenient height to suit the user?

  Yes

  No

  N/A

• Is frequent or prolonged stooping, stretching or reaching above shoulder height, or sideways twisting of the body avoided?

  Yes

  No

  N/A

• Ask staff (education and non-education) on site about some of their MH tasks at hand and how they feel about it. Insert Comments:

12. Gas Safety and other fuel burning appliances

• Is there any gas or other fuel burning appliances on site?

  Yes

  No

• Are staff trained to use gas appliances safely?

  Yes

  No

  N/A

• Do staff know what to do if there is a gas leak?

  Yes

  No

• Do staff know what to do if there is a CO alarm activation?

  Yes

  No

• Are CO detectors installed where fuel burning appliances are located and other locations such as corridors with flues/chimneys?

  Yes

  No

• Are CO and or CO2 detectors regularly tested and inspected with records?

  Yes

  No

• Are plant rooms and meter box/housings free from combustible material. Is there a gas meter box key?

  Yes

  No

• Do all fuel burning appliances have inspection records, Oil, LPG, Solid fuel, Biomass?

  Yes

  No

• Are staff trained about the risk associated with Biomass boilers and are there RAMS/Procedures present?

  Yes

  No

• Are manufactures instructions for all appliances available on site?

  Yes

  No

• Other

  Yes

  No

  N/A

13. Storage Areas

• Is racking/shelving in good repair, inspected and the load capacity clearly labelled where appropriate?

  Yes

  No

  N/A

• Is the weight of loads known and/or clearly marked?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

14. Machinery and Work Equipment

• Do staff have the appropriate competences and/or trained to use machines/work equipment?

  Yes

  No

  N/A

• Are all guards on machinery in place and well maintained?

  Yes

  No

  N/A

• Is all equipment regularly inspected and maintained?

  Yes

  No

  N/A

• Are all staff trained to clean and adjust equipment safely?

  Yes

  No

  N/A

• Is there a procedure for reporting faulty equipment and for taking it out of use until repaired? Ask FM if they know

  Yes

  No

  N/A

• Has defective equipment been taken out of service awaiting repair?

  Yes

  No

  N/A

• Other

  Yes

  No

  N/A

15. Noise

• Are noise levels acceptable or are adequate controls implemented to mitigate to an acceptable level?

  Yes

  No

• Check for noisy plant or contractors on site

• As a last resort, are earmuffs or plugs provided, and are they regularly checked, cleaned and maintained and stored in a clean and safe place?

  Yes

  No

  N/A

16. Space

• Is there enough space for staff to undertake their tasks safely and comfortably?

  Yes

  No

• Other

17. Personal Protective Equipment

• Is appropriate PPE provided effective, comfortable, well-fitting and used?

  Yes

  No

  N/A

• Is PPE stored in a clean and safe place?

  Yes

  No

  N/A

18. Slips, Trips and Falls

• Are floors and stairs in good condition and kept dry and clear of obstructions?

  Yes

  No

  N/A

• Are trailing leads and cables secured or covered?

  Yes

  No

  N/A

• Are guardrails, handrails, edge protection etc in place and in good repair?

  Yes

  No

  N/A

• Other

19. Risk Assessments

• FM staff on site have their own RAs and are aware of them? Have they received training?

  Yes

  No

  N/A

• Are risk assessments in place for physical activities, outdoor activities and other non routine activities? Templates are available on the hub or contact the H&S team.

• Other

20. Working at Heights

• Has a risk assessment been carried out on all work from heights and are the measures required being used?

  Yes

  No

  N/A

• Has access equipment received a pre-use safety check? (e.g. ladders)

  Yes

  No

  N/A

• Is there a ladder asset register and evidence of a detailed inspection regime?

  Yes

  No

  N/A

• Are steps or ‘kick-stools’ available and used appropriately?

  Yes

  No

  N/A

• Is a window-opener provided for opening high-level windows?

  Yes

  No

  N/A

• Other

21. Ventilation and Temperature

• Is the temperature comfortable and does it reach at least 16°C ?

  Yes

  No

  N/A

• Are there stagnant areas evident when walking around? Example cloakrooms, etc

  Yes

  No

  N/A

• Are windowless rooms still able to get ventilated? Check mechanical ventilation/extractor fans are on/working

  Yes

  No

  N/A

• Are ventilation systems to remove fumes, steam etc working and used properly?

  Yes

  No

  N/A

• Is there an adequate supply of fresh air?

  Yes

  No

  N/A

• Are staff able to control ventilation in the room they are working in by using windows/high level windows, trickle vents, mechanical ventilation/fans, etc.?

  Yes

  No

  N/A

• Other

22. Toilets and Washing Facilities

• Are toilets clean and in good repair?

  Yes

  No

  N/A

• Are washing facilities (hot water, soap and towels) in good condition and maintained?

  Yes

  No

  N/A

• Is it clean, properly lit and ventilated?

  Yes

  No

  N/A

• Other

23. Vehicles On Site

• Are traffic routes marked or signed?

  Yes

  No

  N/A

• Where possible, is there segregation of vehicles and pedestrians?

  Yes

  No

  N/A

• Is there designated parking?

  Yes

  No

  N/A

• Are there designated loading/unloading bays?

  Yes

  No

  N/A

• Are traffic warning signs and markings clear?

  Yes

  No

  N/A

• Other

24. Catering Kitchen

• Have the kitchen appliances been inspected and in working order?

  Yes

  No

  N/A

• Have associated mechanical ventilation with interlock systems been inspected where applicable?

  Yes

  No

  N/A

• Are service certificates available?

  Yes

  No

  N/A

• Are the risk assessments and SSOW available for reference for staff?

  Yes

  No

  N/A

• Other

25. Secondary schools only

• LEV and other Tech machinery/equipment in working order and has been checked including statutory requirements?

  Yes

  No

  N/A

• Other comments

26. Classroom, staffroom and Other

• Is furniture in good condition and suitable for the size of the user, whether adult or child?

  Yes

  No

  N/A

• Are wall mounted fixtures, shelving, furniture etc. in good condition and secure?

  Yes

  No

  N/A

• Is portable equipment stable, eg a TV set on a suitable trolley?

  Yes

  No

  N/A

• Do office staff have enough working space?

  Yes

  No

  N/A

• Are hot surfaces of radiators etc protected where necessary to prevent the risk of burns to vulnerable young people?

  Yes

  No

  N/A

• Have trolleys been provided for moving heavy objects, eg computers?

  Yes

  No

  N/A

• Is there enough space in the staff room?

  Yes

  No

  N/A

• Is the health and safety law poster displayed?

  Yes

  No

  N/A

• Do staff know who are the school safety reps and how to contact them?

  Yes

  No

  N/A

• Do staff know how to submit a Near miss or accident form or how to contact the H&S Team?

  Yes

  No

  N/A

• Is there a H&S Poster available with HS1a forms or the H&S Team telephone number 0141 777 3210 or main EDC phone line and ask for H&S team?

  Yes

  No

  N/A

• Request the H&S team for poster and information by emailing Health.safety@eastdunbarton.gov.uk

Conclusion

• Fire Safety Risk Assessment outstanding actions

• Take a photo of paper copy on site or use FSRA in Fire & First Aid folder

• HSB engineering reports on plant, PUWER, LOLER logged observations

• Please check in Dashboard any observations related to plant for the specified establishment. If necessary/relevant, include report or copy observation

• Outstanding repairs to be actioned

  Yes

  No

  N/A

• Please check with Building Manager is there are outstanding repairs that have been logged on Repairs Hub and awaiting response, if they have a date, please make note of date against action

• Please add a general overview of findings

• Observations / Photos / Evidence

  Media