Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

Those present at Meeting

  • Enter Details of all Persons Present at Meeting

Site General Conditions

  • Is it a Leasehold or Freehold property?

  • Is it a Listed Building?

  • Is it within a Conservation Area?

  • Has Planning Permission been achieved?

  • Has Listed Building Consent been achieved?

  • Are there any planning restrictions?

  • Has Licensing been achieved?

  • Has a pavement licence been applied for?

  • Is change of use required?

  • Has asbestos survey been carried out yet?

  • Is Landlord Permission required?

  • Is a license to alter required?

  • Is this a developers shell?

  • Are any Rights of Ways required?

  • Does anyone have any access rights over our demise?

  • Have we got an agreed customer occupancy figure?

Architects Report

  • Brief outline of proposals to development team completed?

  • Comments on design proposal recieved?

Site External Questions

  • Have site boundaries and demise been established?

  • Have delivery routes been established?

  • Has main customer entrance been established?

  • Has a DDA level access route been established?

  • Have Fire Escapes been identified?

  • Does the site offer a beer garden or external drinking / smoking area?

  • Has a covered area externally been identified?

  • Has a bin store been identified?

  • Has a plant position been identified?

Building Dilapidations

  • Has existing building been cleared ? ( allowance of 1x 8yd skip can remain )

  • Are any items internally to be retained for use within new scheme? ( including furniture, kitchen equip, cellar equip )

  • Roof condition

  • External walls condition

  • External joinery condition

  • Rainwater goods condition

Internal Considerations

  • Is opening shop front possible?

  • Are opening windows possible?

  • Can we add any further natural daylight opportunities?

  • Can we achieve an open kitchen?

  • Can we achieve an open cellar?

  • Will we achieve a well defined Vertical Drinking Area?

  • Will we have adequate fire escapes?

Positions Discussed and Agreed as Best Position

  • Bar Servary

  • Wash Up

  • Kitchen

  • Fridge and Freezer

  • Cellar

  • Cooled bottle store

  • Wine and Spirit Store

  • Ladies and Gents WC's

  • Cleaners Cupboard

  • Disabled WC

  • Office (check for safe cash route)

  • Staff Room

  • Staff WC

  • Plant Room

  • Storage Rooms

  • AWP Positions

  • Plasma / Drop Down Screen Positions

  • Solid Fuel fire

  • Lift or Ramp positions

Services

  • Is Gas upgrade required?

  • Is Water upgrade required?

  • Report on existing mechanical equipment and any likely issues for scheme.

  • Is Electric upgrade required?

  • Report on existing electrical equipment and any likely issues for scheme.

  • Is there BT lines on site?

  • Will wet heating system be used?

  • Will AC be used?

  • Are we able to incorporate Loznay heat recovery units?

  • Have Air In ducting routes been agreed?

  • Have Air Extract positions been agreed?

  • Has Kitchen Extract ducting route been agreed?

  • Is kitchen filtration required?

  • Has future Maintenance been concidared?

  • Are there any unusual maintenance requirements? ( such as access equipment, permissions, frequency )

  • Has all Mechanical and Electrical related information needed for Planning or Listed consents been submitted?

CDM-Co-Ordinators Report

  • Will project be more than 30 days or 500 person days on site?

  • Will F10 notification be required?

  • Does CDM-C have any concerns over project program?

  • Is there any Asbestos information currently available?

  • Will a full Refurbishment and Demolition asbestos survey be required?

  • Will any specialist surveys be required? ( Such as soils, archeology, arboricultural, dilapidation, structural, historical )

  • Has date for passing all Design Risk assessment information to Architect and CDM-C been agreed?

  • Has CDM-C got any comments on DDA or Access issues?

Structural Engineers Report

  • Does the Structural Engineer have any concerns of existing building condition?

  • Is Structural Engineers advise required for proposed scheme?

  • Has a deadline for structural information required for design and pricing been agreed?

Kitchen Contractors Report

  • Is the proposed area for the kitchen deemed acceptable?

  • Will a standard JDW kitchen specification fit within the space allocated?

  • Has the delivery route been established and agreed as acceptable?

  • Is there any concerns regarding kitchen position and space allowed?

Innserve

  • Is the proposed area for the cellar deemed acceptable?

  • Has the delivery route been established and agreed as acceptable?

  • Will DHL need to carry out a detailed visit to ensure deliveries can be made effectively?

  • Is there any concerns regarding cellar position and space allowed?

Secom

  • Has site visit highlighted any additional security risks that need consideration?

  • Will site have full CCTV coverage within trade area?

  • Will external areas have full CCTV coverage?

  • Has smoke screen position been agreed?

Lift Engineer

  • Does the property have any existing lift equipment that can be used?

  • Is a lift or hoist required?

  • Has a position for lift shaft and pit been agreed?

  • Does the lift shaft or pit have any special requirements?

Draft Development Programme Dates

  • Number of weeks on site agreed

  • Date agreed for full issue of design information pack for pricing ( including any redesigned items )

  • Date agreed for full costed scheme to be returned to Architect

  • Date agreed for JDW cost approval pack to be submitted? ( including Tom Lucas feedback )

  • Asbestos survey date agreed?

  • Has an anticipated Start On Site date been agreed?

  • Initial SOS, BC, and HO dates. ( These may change as more information becomes available )

Sign Off

  • In PDM's opinion is this a well considered scheme?

  • Has the Architect got clear instructions on any changes made during meeting?

  • Have all members of the team got enough information to provide accurate pricing that will not vary at contract stage?

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