14forty FM Support Services Security Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Personnel

Assignment Instructions

• Are the assignment instructions available to all staff?

  Yes

  No

  N/A

• Are the assignment instructions within next review date?

  Yes

  No

  N/A

• Select date

  Date

• Have the assignment instructions been signed off by all officers onsite?

  Yes

  No

  N/A

• Are the risk assessments included?

  Yes

  No

  N/A

• Are the risk assessments within the next review date?

  Yes

  No

  N/A

• Select date

  Date

• Are all site security duties covered by these assessments?

  Yes

  No

  N/A

• Are the assignment instructions signed by 14forty management and the client?

  Yes

  No

  N/A

• Is the daily occurrence book available onsite?

  Yes

  No

  N/A

• Is the DOB complete and up to date?

  Yes

  No

  N/A

• Is the site attendance record book onsite?

  Yes

  No

  N/A

• Is the SAR complete and up to date?

  Yes

  No

  N/A

• Is the incident book available?

  Yes

  No

  N/A

• Is the incident book complete and up to date?

  Yes

  No

  N/A

• Are the pocket note books up to date with regular entries?

  Yes

  No

  N/A

• Comments

Uniform & ID Badges

• Are all officers wearing the correct issued uniform?

  Yes

  No

  N/A

• Non 14forty issued uniform NOT being worn by staff?

  Yes

  No

  N/A

• Is the uniform clean and presentable?

  Yes

  No

  N/A

• Do all staff have a current ID badge? SIA and CGI

  Yes

  No

  N/A

• Comments

Licensing

• Are all staff displaying their SIA badges?

  Yes

  No

  N/A

• Are all the SIA licences active and in date?

  Yes

  No

  N/A

• Are the SIA licences being monitored?

  Yes

  No

  N/A

• Are CCTV duties carried out and are CCTV licences held (yes if not required)

  Yes

  No

  N/A

• Comments

Keyholding

• Are key holding activities carried out onsite and is there a process to control the keys?

  Yes

  No

  N/A

• Is there a process to check the keys?

  Yes

  No

  N/A

• Is there a record of the key check being carried out?

  Yes

  No

  N/A

• Comments

Lost and Found Property

• Is there a lost and found property register available on the site?

  Yes

  No

  N/A

• Is the process detailed in the assignment instructions?

  Yes

  No

  N/A

• Have the items been recorded / destroyed as per the AI's?

  Yes

  No

  N/A

• Comments

Vehicles

• Does the vehicle have a two way communication device?

  Yes

  No

  N/A

• Is the vehicle inspected once per month to ensure that it is road worthy?

  Yes

  No

  N/A

• Is the vehicle clean and tidy?

  Yes

  No

  N/A

• Comments

Training Records

• Does each officer have a training record?

  Yes

  No

  N/A

• Is there a record of site induction training taking place?

  Yes

  No

  N/A

• Is there any refresher training in place?

  Yes

  No

  N/A

• Are the training records signed by the trainer and trainee?

  Yes

  No

  N/A

• Comments

Management of the Contract

• Are all contracted hours being delivered?

  Yes

  No

  N/A

• Is there any record that monthly visits are being carried out by the Area Manager? (Welfare visits)

  Yes

  No

  N/A

• Are all officer screened to BS7858?

  Yes

  No

  N/A

• Are the staff aware of the company bulletin newsletter?

  Yes

  No

  N/A

• Have annual PDR's been carried out for all the team?

  Yes

  No

  N/A

• Have monthly 1 to 1 meetings taken place?

  Yes

  No

  N/A

• Comments

Health and Safety

• All PPE requirements satisfied and signed off?

  Yes

  No

  N/A

• Is the security area clean and tidy?

  Yes

  No

  N/A

• Are the full welfare facilities available to all officers?

  Yes

  No

  N/A

• Is the health and safety at work act poster displayed?

  Yes

  No

  N/A

• Are staff aware of the health and safety policy and its location?

  Yes

  No

  N/A

• Are staff aware of the location of the site accident book?

  Yes

  No

  N/A

• Do staff know what first aid is available to them?

  Yes

  No

  N/A

• Do the staff know how to make a duress call?

  Yes

  No

  N/A

• Comments

• Site Security Supervisor (14forty)

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• Area Manager (14forty)

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• Client Security Manager (CRE)

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