Title Page
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Site audited
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Site
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Audited on
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Audited by
Compliance evaluation
Instructions and Guidance
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Note 1: Familiarise yourself with the general requirements noted in the Legislation Register
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Note 2: Applicable legislation is shown in the Legislation Register
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Note 3: Where there are any NO answers, report these to the relevant person immediately and update the Legislation Register
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Note 4: where there are any 'Opportunity for Improvement' findings, make notes and report to relevant person
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Note 5: take photos as evidence where practical (selecting Yes or No allows user to add photos)
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Note 6: A = Air. CL = Contaminated Land. CNP = Conservation, Nature & Planning. ECC = Energy & Climate Change. HS = Hazardous Substances. N = Nuisance. P = Pollution. SRS = Social Responsibility & Sustainability. WM = Waste Management
[A01]: Cleaner Road Transport Vehicles Regulations 2011 (Amended 2015, 2016)
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Tip: Check for company vehicles (transport and company cars), and controls used to reduce emmissions
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Are there any company-owned vehicles used for deliveries/collections
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Type of vehicles
- Lorries
- Vans
- Other
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Are vehicles serviced
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Are vehicles MOT Tested (MOT inspects the amount of hydrocarbons and carbon monoxide that are released)
Company cars
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Are there any company cars
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Are cars serviced
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Are cars MOT Tested (MOT inspects the amount of hydrocarbons and carbon monoxide that are released)
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Are there work practises that could reduce use of company vehicles, e.g. teleconferencing
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Type of flexible working practices
- Working from home
- MS Teams / Zoom etc
- Phone conferencing
- Car sharing
- Other
[A28]: Clean Air (Northern Ireland) Order 1981 (SI 1981/158 (NI. 4))
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Tip: Check for equipment or processes that would give rise to dark smoke, e.g. furnaces, gas burners. ‘Dark Smoke’ refers to smoke, which would appear as shade 2 or darker on the Ringelmann Chart
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Are there any Gas Heaters, Gas Boilers, Oil Burners on site
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Type of equipment on-site
- Space Heaters
- Gas Boilers
- Oil Burner
- Diesel Generators
- Other
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Example#1: equipment description
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Where located
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Has device(s) been serviced
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When was it last serviced
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Is Service within date (e.g. 12 months)
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Who carried out the servicing
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Are service records available
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OFTEC/Gas Safe details of Engineer/company who carried out Servicing
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https://www.gassaferegister.co.uk/
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https://www.oftec.org/consumers/find-an-oftec-registered-technician
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Any more Gas Heaters, Gas Boilers, Oil Burners on site
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Equipment description
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Where located
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Has device been serviced
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When was it last serviced
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Is Service within date (e.g. every 12 months)
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Who carried out the servicing
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Are service records available
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OFTEC/Gas Safe details of Engineer/company who carried out Servicing
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https://www.gassaferegister.co.uk/
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https://www.oftec.org/consumers/find-an-oftec-registered-technician
[A33]: The Fluorinated Greenhouse Gases Regulations (Northern Ireland) 2015
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Tip: check that any equipment using F-Gas has been identified, e.g. walk-in Fridges, Fire Systems, Air Conditioning equipment etc.
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Is this piece of legislation applicable to the Site you are auditing?
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What types of equipment on-site uses F-gas
- Air Conditioning systems
- Fire Systems
- Walk-in Fridges
- Other
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Approximately how many pieces of equipment
Repairs and Leak checking (applies to where there is 5 tonnes or more of CO2 equivalent in F-Gas)
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Did all units pass the last Inspection (i.e. no leaks)
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Was the system repaired within 14 days and rechecked within a month to ensure the repair was effective
Waste F-Gas
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Was any waste gas disposed off
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Waste Carrier license of company who removed F-Gas
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Was Waste Documentation provided
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Take photo of example Waste documentation
Competencies of F-Gas Engineer/Company
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Any company that installs, commissions, decommissions, repairs, maintains or services equipment containing F-Gas for other businesses must hold a company F- Gas certificate
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Who services the Equipment
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Are they REFCOM registered (https://www.refcom.org.uk/refcom-register)
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F-gas registration of company
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Is there evidence of competency for the Engineer who carried out the Inspection (e.g. City & Guilds Category 1)
F-Gas records
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Note: You must keep records about the following equipment you operate or service if it contains F-gas equivalent to 5 tonnes or more of carbon dioxide. https://www.gov.uk/guidance/record-f-gas-in-equipment-you-own-or-service and https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/857851/FGas_Guidance_Oct_2016.pdf#:~:text=repair%2C%20maintenance%20and%20servicing%20leak%20checking%20of%20equipment,tonnes%20CO2e%20of%20F%20gas.%20recovering%20F%20gas
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Is there an F-Gas log/record
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Does the F-Gas log show:
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quantity and type of gas in the equipment when it’s installed
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quantity and type of gas added during maintenance (for example in leak repairs)
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dates and results of all mandatory leak checks
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what you have done to recover and dispose of gas – for example, record the registered waste carrier you use to dispose of it
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Are F-Gas records kept for 5 years
TM44 Inspection (forms part of Energy Performance of Buildings (England and Wales) (Amendment) Regulations 2012)
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Does the Air conditioning system have a rated output >12kW (This includes a system consisting of individual units of <12 kW, but have a combined effective output of >12 kW)
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Was a TM44 inspection carried out within the past 5 years
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Who carried out the most recent TM44 Inspection (name of company)
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Competency of Engineer/company who carried out inspection (e.g. REFCOM)
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Date of the previous TM44 Inspection (if applicable)
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Was the TM44 Inspection carried out within the past 5 years
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Confirm this question and re-visit this quesiton
[CL02b]: The Waste and Contaminated Land (Northern Ireland) Order 1997
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Tip: you could become responsible for contaminated land if you cause or knowingly permit pollution or are the current owner of the contaminated land.
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Are there any known contaminated land issues on the site
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Have known sources of pollution - that could cause land to be contaminated - been identified
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What are potential sources of pollution
- Oil
- Diesel
- Kersosene
- Chemicals (not including small quantities in COSHH Cage)
- Other
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Are there controls in place, e.g. bunding, spill kits
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Is the Duty of Care followed in relation to Waste Carriers
[CNP20]: Wildlife and Countryside Act 1981 (Amended in 1985, 1991, 2000, 2004, 2016, 2019)
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Would normal business activities impact conservation
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Would normal business activities result in the killing or injuring of birds
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Would normal business activities result in the killing or injuring of animals
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Would normal business activities result in the destruction of wild plants
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Would normal business activities result in the release of non-native plants and species into the wild, e.g. Japanese Knotweed
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Would normal business activities impact Sites of Special Scientific Interest (SSSIs) and other protected areas
[ECC01]: Finance Act 2000 (Climate Change Levy)
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Is the company aware of Climate Change Levies on utility bills?(https://www.gov.uk/government/publications/changes-to-rates-for-the-climate-change-levy-from-6-april-2020/changes-to-rates-for-the-climate-change-levy-from-6-april-2020)
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Are ESOS Surveys carried out every 5 years
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Are SECR Reports completed every 1 year
[ECC07]: Energy Saving Opportunities Scheme Regulations 2014 (Amended in 2015, 2015 II, 2015 III, 2016, 2018)
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Tip: check that an Energy Assessment has been completed within 4 years (the last deadline was Dec 2019).
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Is this legislation applicable
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Was the latest ESOS Assessment Report completed by December 2019
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When was last ESOS Assessment completed
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Was ESOS Submitted to Environment Agency
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Where is ESOS Assessment Report maintained
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Is the ESOS information pack maintained for two subsequent compliance periods
Details of company who carried out ESOS Survey
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Which company carried out the ESOS Survey
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Is the Lead Assessors qualifications available, e.g. Association of Energy Engineers (AEE). These are normally included in the ESOS Report.
[ECC08]: Climate Change Act 2008 (Amended in 2019)
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Is the company aware of Climate Change Act and targets within it
- Yes - updates from Online Register
- No
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Are ESOS Surveys carried out every 5 years
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Are SECR Reports completed every 1 year
(ECC28]: Climate Change Act (Northern Ireland) 2022
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Is the company aware of Climate Change Act and targets within it
- Yes - updates from Online Register
- No
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Are ESOS Surveys carried out every 5 years
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Are SECR Reports completed every 1 year
[HS03]: REACH Enforcement Regulations 2008 (Amended in 2013, 2014, 2019, 2019 II)
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Any chemicals purchased are REACH compliant - with DATA sheets available.
[HS21]: The Control of Substances Hazardous to Health Regulations (Northern Ireland) 2003 (SR 2003/34)
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COSHH covers substances that are hazardous to health. Substances can take many forms and include: Chemicals, fumes, dust, vapours, gases.
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Are there any hazardous substances on-Site? Tip: if the packaging has any hazard symbols then it is classed as a hazardous substance).
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What types of chemical are stored
- Paints/varnishes
- Cleaning products
- Flammable substances
- Oils including Diesel
- Kerosene
- Lubricants
- Dust
- Vapours
- Other
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Is there an inventory of chemicals / COSHH List
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Is the COSHH list up to date
Chemical storage
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Where practical, are chemicals stored in a secure, labelled place
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Are chemicals stored in an impermeable surface, e.g. concrete
COSHH Risk Assessments
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Are there COSHH Risk Assessments
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Who is responsible for carrying out COSHH Risk Assessments (initials and position)
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Where are COSHH Risk Assessments located
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Where are Material Safety Data Sheets (MSDS) located
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Are Risk Assessments including MSDS data readily available to users
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Have COSHH Risk Assessments been communicated to users
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Is PPE available to users where applicable
[HS22]: The Control of Asbestos Regulations (Northern Ireland) 2012 (SR 2012/179)
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Is there any Asbestos in the building(s)? Tip: Asbestos may be present in any building built before the year 2000.
Asbestos Survey
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Approximate year of building
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Where is Asbestos Report located
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When was last Asbestos Survey carried out (this should be a Report)
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Was Asbestos identified in the Survey (or liable to be present)
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Is there an Asbestos Management Plan (This document should detail the measures implemented to manage the risk)
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Does the Asbestos Management Plan identify
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a schedule of monitoring
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information on the location and condition of asbestos (including signage)
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a review period
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How often
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When was last Review carried out
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Who carried out Review
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Were any issues reported
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Have issues been actioned
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Is the Asbestos Management Plan freely available to interested parties (workers, sub-contractors etc)
[N07]: Noise Act 1996 (Amended in 2003, 2005, 2011)
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A local authority may investigate a noise complaint arising at night under the following conditions:
• The noise is arising from a premises between the hours of 11pm and 7am.
• The noise is above permitted levels. -
Are Normal hours of operation outside of 11pm to 7am
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What best describes where business is located
- Industrial area, but close to a Residential area
- Industrial area
- Business Park
- Commercial area
- Other
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Main sources of Noise
- Machinery
- Vehicles
- Loudpseakers
- No sources of noise
- Other
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Are sources of noise controlled, e.g. doors to prevent noise escaping, ban on car horns
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Have any complaints or representations made in the past 12 months, from neighbours or local authorities
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Has issue been resolved
[N17]: Clean Neighbourhoods and Environment (Northern Ireland) Act 2011
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Tip: check for signs of noise, litter, graffiti, waste, dogs, alarms, abandoned vehicles etc
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Has local authority have imposed any environmental conditions on premises e.g. noise limits, use of outside lighting.
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Give details of any restrictions/conditions
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What best describes where business is located
- Industrial area, but close to a Residential area
- Industrial area
- Business Park
- Commercial area
- Other
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Hours of business Mon-Fri
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Any recent complaints from neighbours, adjacent properties or council
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When was complaint made
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Who made complaint
- Private complaint
- Adjacent business
- Council
- Other
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Has complaint been resolved
Artificial Lighting
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Is there security lighting on-site
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Is lighting considered excessive, i.e. potential to cause a nuisance
Noise, odours, wastes
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Are there any processes could lead to excessive noise, odours or waste, i.e. that may lead to a complaint
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Describe process (e.g. metal bashing)
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Type of nuisance generated
- Noise
- Odour
- Waste
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Is noise, odour, waste controlled?
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How is it controlled (e.g. roller doors to limit noise escape, working hours)
Litter
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Is the Site largely free from litter (verify via a walkabout)
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What controls are in place to control excess litter
- Regular inspections/walkabouts
- Outsourced cleaning
- Other
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Please specify
Alarms
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Are there any intruder alarms on Site
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Can the keyholders be notified in case of an alarm being raised
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Who is the nominated keyholder(s)
- On-site security
- Off-site security company
- Other Keyholder
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Please specify (initials and position only)
[P16]: Environmental Liability (Prevention and Remediation) Regulations (Northern Ireland) 2009 (SR 2009/252)
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Guide: these regulations cover the most serious environmental pollution incidents
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Are there are activities on-Site that pose a serious environmental damage
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Would Site activities threaten any; Protected species, natural habitats or Sites of Special Scientific Interest (SSSI)
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List potential sources of pollution on-Site
- Oil drums stored inside building (on bunds)
- Oil drums stored outside building (on bunds)
- Kerosene fixed tank (bunded)
- Diesel fixed tank (bunded)
- Chemicals (in cage)
- Underground diesel storage
- Other
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Please specify
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Are potential sources of pollution controlled, e.g. Oil drums on bunded trays
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Are internal and external audits being carried out to check for compliance
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Have there been any visits by NIEA
[P18]: Control of Pollution (Oil Storage) Regulations (Northern Ireland) SR 2010/412
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Tip: Check that any oil storage over 200 litres is safely stored, is contained and with measures in place to control any leaks or spills
Fixed Kerosene and/or Diesel tanks
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Are there any above ground fixed tanks on site storing Kerosene or Diesel, e.g. typically for heating, re-fuelling. (Fixed tanks means connected to fixed pipework).
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List capacity and type of tanks (e.g. 2500 litre kerosene)
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Location(s) on site
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Does tank appear to be in good condition (e.g. no sign of oil leakage on ground, Oil Care label on display)
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Does aboveground pipework appear to be in good condition, e.g. no signs of leakage, corrosion, damage.
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Please specify
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Please specify
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Is pipework adequately protected against damage (e.g. standing on pipework when re-filling)
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Is any pipework underground
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Is there a leakage detection device which is used continuously to monitor for leaks
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Have tests for leaks been carried out at least once in every 5 years
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Is the detection device maintained in working order and tested at appropriate intervals to ensure that it works properly
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Has tank been inspected
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Last OFTEC Report date(s)
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Name of OFTEC-registered company
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OFTEC registration number
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OFTEC Report number
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Is oil tank protected (e.g. cage/barrier/bollards) to protect against collision and vandalism
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How protected
- Cage
- Bollard
- Armco barrier
- Other
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Please specify
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How is tank bunded
- Internally bunded
- Concrete (impervious) bund
- Not bunded
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Does concrete bund appear ok (i.e. no cracks, signs of damage)
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Are bund alarms fitted (these send an alarm in the event of a rapid leak)
Fuel deliveries
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Who delivers fuel (e.g. Diesel, Kerosene)
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Do they have Spill Kits when refuelling
Mobile Bowsers storing Oil
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Are there any mobile Bowsers on site used for storing oil
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Are any taps or valves fitted with a lock
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Are any taps or valves locked shut when not in use
Oil drums (>200ltrs) and IBCs
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Are there any Oil drums (200ltr), IBCs, on site
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Type of oil stored (e.g. mineral oil)
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Are Oil drums located on bunds
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Are bunds of adequate size (i.e. must be capable of storing 110% of the biggest tank’s capacity or 25% of the total capacity, whichever is the greater)
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Are bunds clean and free from debris - which could impact the capacity of the bund
Oil drums < 200ltrs
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Are there any Oil drums under 200ltr on site
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Type of oil stored (e.g. mineral oil)
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Are oil drums located on spill trays
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Are trays clean and free from debris
Spill Kits
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Are there Spill kits on site
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Are spill kits located nearby source of spill
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Are spill kits adequately stocked
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Are there trained spill kit responders
[SRS10]: The Companies (Directors' Report) and Limited Liability Partnerships (Energy and Carbon Report) Regulations 2018
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Guidance: applies if you meet at least two of the following criteria: (1) your turnover is £36 million or over, (2) your balance sheet total is £18 million or over, (3) you have 250 employees or more
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Tip: check that a Streamlined Energy and Carbon Reporting (SECR) survey was carried out
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When was the latest SECR Report completed (1st requirement was on or after 01-Apr-20 depending on your organisation's financial year)
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Was the SECR Report completed within the past 12 months
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Who carried out the SECR Report
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Are their qualifications included in the SECR Report (or elsewhere)
[W06]: Water Resources Act 1991, as amended 2009 (England & Wales) - The Water (Northern Ireland) Order 1999 (SI 1999/662 (NI.6))
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Guide: check that no water abstraction or impounding taking place. If so, a permit may be required. Water Resource act is concerned with controlled waters, i.e. rivers , streams, estuaries , lakes, canals , ditches and ponds.
Process that can result in water abstraction
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Are there any process that results in water abstraction
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Do you plan to take more than 20 cubic metres in any 24 hour period
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Do you have an abstraction licence from the Environment Agency.
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Take photo of abstraction license
Processes that can result in water impounding
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Are there any process that results in water impounding (something that can affect water levels such as dams, weirs)
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Do you have a license from the Environment Agency
Process that can result in discharge to a water course
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Are there any process that results in a discharge of trade effluent into the public sewer (e.g. power washing)
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What processes can result in discharges
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Is there a trade effluent discharge consent form the relevant utility company
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Take photo of consent to discharge
[WM05]: The Waste Batteries and Accumulator Regulations 2009 (Amended in 2009, 2010, 2011, 2012, 2013, 2015, 2016, 2018, 2019)
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Guide: Check that waste batteries are being appropriately stored (in receptacles) and disposed off correctly.
Batteries on site and Duty of Care
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What best describes battery use on-Site
- Portable: mostly AA/AAA size
- Industrial: batteries used for professional use (work-tools) or electrical vehicles
- Automotive: batteries for use on a vehicle
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Are batteries captured on the Waste Stream Matrix
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Are batteries collected and disposed of via an approved Waste Contractor
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Which company collects waste batteries
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Are they registered to collect waste
Walkabout to verify waste controls (take photos where practical)
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Where are waste batteries stored/collected
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Please specify
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Are waste batteries stored in a secure place, protected from rain and on an impermeable surface
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Are waste batteries stored no more than 12 months
[WM07]: The Packaging (Essential Requirements) Regulations 2015 (Amended in 2018, 2019)
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Tip: places requirements on minimising packaging material
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What type of packaging is used
- Packing / protective paper
- Wooden Pallets
- Metal bands
- Cardboard
- Plastic wrap
- Other
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Specify other
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Is volume and weight of packaging kept to a minimum
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Where possible, is packaging recoverable (this includes recycling of packaging material)
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What type of packaging is recyclable
- Pallets
- Metal banding
- Protective sheeting
- Other
[WM08]: The Waste Electrical and Electronic Equipment Regulations 2013, as amended 2014, 2015, 2018, 2019
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Tip: refers to all electrical waste, e.g. anything with leads, batteries
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Types of WEEE waste on site (eg. laptops, printers, computers)
- Computers
- Printers/Faxes
- Laptops
- Electrical tools
- Phones
- Other
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Is WEEE Waste captured on the Waste Stream Matrix
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Is WEEE waste collected and disposed of via an approved Waste Contractor
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Who is the Waste Carrier
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License number
Walkabout to verify waste controls (take photos where practical)
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Where is WEEE Waste stored
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Is WEEE stored in a secure place, protected from rain, and on an impermeable surface
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Is WEEE waste stored no more than 12 months
[WM09]: Finance Act 1996 (Landfill Tax)
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Does organisation make efforts to reduce the amount of waste sent to landfill
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How is waste reduced - which items can be re-used or re-cycled
- Pallets
- Metal banding
- Protective sheeting
- Other
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Is waste segregated
[WM10]: The Landfill Tax Regulations 1996 (Amended in 1996-2018)
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Are Waste Transfer Notes maintained for a minimum of 2 years
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Is there an awareness that a tax is incurred for putting waste into landfill
[WM11]: The Landfill Tax (Qualifying Material) Order 2011 (Amended in 2012)
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Is there a Waste Stream Matrix which identified the various wastes
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Is waste correctly segregated
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Is hazardous waste segregated from non-hazardous
[WM55]: Waste and Contaminated Land (Northern Ireland) Order 1997
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Are there any known contaminated land issues on the site
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Have known sources of pollution - that could cause land to be contaminated - been identified
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What are potential sources of pollution
- Oil
- Diesel
- Kersosene
- Chemicals (not including small quantities in COSHH Cage)
- Other
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Please specify
[WM57]: Waste Regulations (Northern Ireland) 2011
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Is the Waste management hierarchy applied when possible
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Are Waste Carrier detailed on Waste Stream Matrix
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Do Waste transfer / consignment notes have SIC and Waste declaration completed.
[WM59]: Controlled Waste and Duty of Care Regulations (Northern Ireland) 2013
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Does waste transfer note have:
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SIC code
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EWC Codes
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Waste owner
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Carrier license
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Quantity and whether on transfer it is loose or in a container
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Time and place of transfer
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Name and address of the transferor and the transferee
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commitment to comply with the Waste hierarchy
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Signed
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Records retained for 2 years
[WM60]: Hazardous Waste Regulations (Northern Ireland) 2005
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Are any hazardous wastes generated?
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Are hazardous wastes captured on a Waste Stream Matrix
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List main types of hazardous wastes on-Site
- Batteries
- Waste Oil including oily rags
- Lamps
- Fluorescent Tubes
- Aerosol canisters
- Paints/varnishes
- Other
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Please specify
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Does Waste Stream matrix show Waste Carrier and final Waste Disposal site
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Does Waste Stream matrix show Register of Carrier (ROC License) for each Waste Carrier
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For upper tier Waste Carriers (licenses beginning with CBDU), are expiry dates valid
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Does Waste Stream matrix show the Permit Number/Waste Management License number/Waste Exemption for Disposal processing site (where waste will end up)
Walkabout to verify Hazardous waste controls (take photos where practical)
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Is hazardous waste separated from non-hazardous waste
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Is hazardous waste labelled
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Is hazardous waste stored securely
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Is hazardous waste protected from the weather, e.g. rain run-off
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Is hazardous waste stored on an impermeable surface, e.g. concrete
Hazardous Waste (Consignment Note) documentation
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Where are Consignment Notes stored
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Are Consignment Notes maintained for a minimum of 3 years
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Was there a hazardous waste collection within the past 12 months (can only be NA if there was no hazardous waste on site)
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Take photo of example Consignment Note
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Is it completed correctly (parts A-D)
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Is Part E Consignee certificate complete for most recent uplift (can only NA if less than 3 months since uplift)
[WM61]: Producer Responsibility Obligations (Packaging Waste) Regulations (Northern Ireland) 2007
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Guide: applicable if turnover is more than £2m (last FY) and handles more than 50 Tonnes of packaging (in one calendar year). You must either join a compliance scheme or certify your own obligation.
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Are you registered with a Compliance Scheme
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Compliance scheme
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Please specify
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Scheme Membership number
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Do you have access to your Certificate of Compliance
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Are you registered on the National Packaging Waste Database (http://npwd.environment-agency.gov.uk/)
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Are you registered with the Regulator
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Do you have a Certificate of Compliance
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Do have records for a minimum of 4 years on the following:
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The amount in tonnes of packaging recovered as set out in the ePERNs or ePRNs
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The total number of tonnes of each material subject to their obligation
Comments
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Any suggestions / comment on how process could be improved
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Please comment