19c. Evaluation of Compliance (Wales) & Operational Control

• Site

  South Wales

• Audited on

  Date

• Audited by

Instructions and Guidance

• Note 1: Familiarise yourself with the general requirements noted in the Legislation Register

• Note 2: Applicable legislation is shown in the Legislation Register

• Note 3: Where there are any NO answers, report these to the relevant person immediately and update the Legislation Register

• Note 4: where there are any 'Opportunity for Improvement' findings, make notes and report to relevant person

• Note 5: take photos as evidence where practical (selecting Yes or No allows user to add photos)

• Note 6: A = Air. CL = Contaminated Land. CNP = Conservation, Nature & Planning. ECC = Energy & Climate Change. HS = Hazardous Substances. N = Nuisance. P = Pollution. SRS = Social Responsibility & Sustainability. WM = Waste Management

[A01]: Cleaner Road Transport Vehicles Regulations 2011 (Amended 2015, 2016)

• Tip: Check for company vehicles (transport and company cars), and controls used to reduce emmissions

• Are there any company-owned vehicles used for deliveries/collections

  Yes

  No

• Type of vehicles

  Select Lorries Vans Other

  • Lorries
  • Vans
  • Other

• Are vehicles serviced

  Yes

  No

• Are vehicles MOT Tested (MOT inspects the amount of hydrocarbons and carbon monoxide that are released)

  Yes

  No

  Vehicles not kept long enough

Company cars

• Are there any company cars

  Yes

  No

• Are cars serviced

  Yes

  No

• Are cars MOT Tested (MOT inspects the amount of hydrocarbons and carbon monoxide that are released)

  Yes

  No

  Vehicles not kept long enough

• Are there work practises that could reduce use of company vehicles, e.g. teleconferencing

  Yes

  No

• Type of flexible working practices

  Select Working from home MS Teams / Zoom etc Phone conferencing Car sharing Other

  • Working from home
  • MS Teams / Zoom etc
  • Phone conferencing
  • Car sharing
  • Other

[A02]: The Fluorinated Greenhouse Gas Regulations 2015 (Amended in 2018, 2019)

• Tip: check that any equipment using F-Gas has been identified, e.g. walk-in Fridges, Fire Systems, Air Conditioning equipment etc.

• Is this piece of legislation applicable to the Site you are auditing?

  Yes

  No

• What types of equipment on-site uses F-gas

  Select Air Conditioning systems Fire Systems Walk-in Fridges Other

  • Air Conditioning systems
  • Fire Systems
  • Walk-in Fridges
  • Other

• Approximately how many pieces of equipment

Repairs and Leak checking (applies to where there is 5 tonnes or more of CO2 equivalent in F-Gas)

• Did all units pass the last Inspection (i.e. no leaks)

  Yes

  No

  N/A

• Was the system repaired within 14 days and rechecked within a month to ensure the repair was effective

  Yes

  No

Waste F-Gas

• Was any waste gas disposed off

  Yes

  No

• Waste Carrier license of company who removed F-Gas

• Was Waste Documentation provided

  Yes

  No

• Take photo of example Waste documentation

  Media

Competencies of F-Gas Engineer/Company

• Any company that installs, commissions, decommissions, repairs, maintains or services equipment containing F-Gas for other businesses must hold a company F- Gas certificate

• Who services the Equipment

• Are they REFCOM registered (https://www.refcom.org.uk/refcom-register)

  Yes

  No

• F-gas registration of company

• Is there evidence of competency for the Engineer who carried out the Inspection (e.g. City & Guilds Category 1)

  Yes

  No

F-Gas records

• Note: You must keep records about the following equipment you operate or service if it contains F-gas equivalent to 5 tonnes or more of carbon dioxide. https://www.gov.uk/guidance/record-f-gas-in-equipment-you-own-or-service and https://assets.publishing.service.gov.uk/government/uploads/system/uploads/attachment_data/file/857851/FGas_Guidance_Oct_2016.pdf#:~:text=repair%2C%20maintenance%20and%20servicing%20leak%20checking%20of%20equipment,tonnes%20CO2e%20of%20F%20gas.%20recovering%20F%20gas

• Is there an F-Gas log/record

  Yes

  No

  N/A

• Does the F-Gas log show:

• quantity and type of gas in the equipment when it’s installed

  Yes

  No

• quantity and type of gas added during maintenance (for example in leak repairs)

  Yes

  No

• dates and results of all mandatory leak checks

  Yes

  No

• what you have done to recover and dispose of gas – for example, record the registered waste carrier you use to dispose of it

  Yes

  No

• Are F-Gas records kept for 5 years

  Yes

  No

  N/A

TM44 Inspection (forms part of Energy Performance of Buildings (England and Wales) (Amendment) Regulations 2012)

• Does the Air conditioning system have a rated output >12kW (This includes a system consisting of individual units of <12 kW, but have a combined effective output of >12 kW)

  Yes

  No

  Not Sure

• Was a TM44 inspection carried out within the past 5 years

  Yes

  No

• Who carried out the most recent TM44 Inspection (name of company)

• Competency of Engineer/company who carried out inspection (e.g. REFCOM)

• Date of the previous TM44 Inspection (if applicable)

• Was the TM44 Inspection carried out within the past 5 years

  Yes

  No

  N/A

• Confirm this question and re-visit this quesiton

[A04]: Clean Air Act 1993

• Tip: Check for equipment or processes that would give rise to dark smoke, e.g. furnaces, gas burners. ‘Dark Smoke’ refers to smoke, which would appear as shade 2 or darker on the Ringelmann Chart

• Are there any Gas Heaters, Gas Boilers, Oil Burners on site

  Yes

  No

• Type of equipment on-site

  Select Space Heaters Gas Boilers Oil Burner Diesel Generators Other

  • Space Heaters
  • Gas Boilers
  • Oil Burner
  • Diesel Generators
  • Other

• Example#1: equipment description

• Where located

• Has device(s) been serviced

  Yes

  No

• When was it last serviced

  Date

• Is Service within date (e.g. 12 months)

  Yes

  No

• Who carried out the servicing

• Are service records available

  Yes

  No

• OFTEC/Gas Safe details of Engineer/company who carried out Servicing

• https://www.gassaferegister.co.uk/

• https://www.oftec.org/consumers/find-an-oftec-registered-technician

• Any more Gas Heaters, Gas Boilers, Oil Burners on site

  Yes

  No

• Equipment description

• Where located

• Has device been serviced

  Yes

  No

• When was it last serviced

  Date

• Is Service within date (e.g. every 12 months)

  Yes

  No

• Who carried out the servicing

• Are service records available

  Yes

  No

• OFTEC/Gas Safe details of Engineer/company who carried out Servicing

• https://www.gassaferegister.co.uk/

• https://www.oftec.org/consumers/find-an-oftec-registered-technician

[A16]: Environment Act 1995 (Air Quality)

• Tip: this is addressed by more specific legislation. The organisation does not generate any air emissions under normal operating conditions.

• Are there any process on-Site which could give rise to air emissions harmful to air quality, e.g. burning, furnaces, stacks

  Yes

  No

• Is this equipment subject to any permit

  Yes

  No

• Is this equipment controlled and subject to regular compliance checks

  Yes

  No

• Is Servicing carried out on any equipment that may give rise to smoke, e.g. boilers, gas heaters, generators

  Yes

  No

  N/A

• Were you compliant with the Clean Air Act audit [A04]

  Yes

  No

[A31]: Road Traffic Act 1988

• Tip: Check for company vehicles (transport and company cars), and controls used to reduce emmissions

• Are there any company-owned vehicles used for deliveries/collections

  Yes

  No

• Are drivers made to have valid UK Drivers licence?

  Yes

  No

[CL01]: Environmental Protection Act 1990 (Contaminated Land) [Part II]

• Are there any known contaminated land issues on the site

  Yes

  No

• Have known sources of pollution - that could cause land to be contaminated - been identified

  Yes

  No

• What are potential sources of pollution

  Select Oil Diesel Kersosene Chemicals (not including small quantities in COSHH Cage) Other

  • Oil
  • Diesel
  • Kersosene
  • Chemicals (not including small quantities in COSHH Cage)
  • Other

• Please specify

[CL03]: The Contaminated Land (Wales) Regulations 2006 (Amended in 2007, 2010, 2012, 2013, 2018, 2019)

• Tip: you could become responsible for contaminated land if you cause or knowingly permit pollution or are the current owner of the contaminated land.

• Are there any known contaminated land issues on the site

  Yes

  No

• Have known sources of pollution - that could cause land to be contaminated - been identified

  Yes

  No

• What are potential sources of pollution

  Select Oil Diesel Kersosene Chemicals (not including small quantities in COSHH Cage) Other

  • Oil
  • Diesel
  • Kersosene
  • Chemicals (not including small quantities in COSHH Cage)
  • Other

• Are there controls in place, e.g. bunding, spill kits

  Yes

  No

[CNP20]: Wildlife and Countryside Act 1981 (Amended in 1985, 1991, 2000, 2004, 2016, 2019)

• Would normal business activities impact conservation

  Yes

  No

• Would normal business activities result in the killing or injuring of birds

  Yes

  No

• Would normal business activities result in the killing or injuring of animals

  Yes

  No

• Would normal business activities result in the destruction of wild plants

  Yes

  No

• Would normal business activities result in the release of non-native plants and species into the wild, e.g. Japanese Knotweed

  Yes

  No

• Would normal business activities impact Sites of Special Scientific Interest (SSSIs) and other protected areas

  Yes

  No

[CNP21]: The Town and Country Planning Act 1990

• Tip: refers to development on land and tree preservation orders

• Has there been any development of the site or land

  Yes

  No

• Was it carried out with planning permission

  Yes

  No

• Are there any Tree Conservation orders

  Yes

  No

• Give details of tree conservation order

• Are there controls in place. e.g. making applications to carry out work on trees protected by a Tree Preservation Order

  Yes

  No

[ECC01]: Finance Act 2000 (Climate Change Levy)

• Is the company aware of Climate Change Levies on utility bills?(https://www.gov.uk/government/publications/changes-to-rates-for-the-climate-change-levy-from-6-april-2020/changes-to-rates-for-the-climate-change-levy-from-6-april-2020)

  Yes

  No

• Are ESOS Surveys carried out every 5 years

  Yes

  No

  N/A

• Are SECR Reports completed every 1 year

  Yes

  No

  N/A

[ECC07]: Energy Saving Opportunities Scheme Regulations 2014 (Amended in 2015, 2015 II, 2015 III, 2016, 2018)

• Tip: check that an Energy Assessment has been completed within 4 years (the last deadline was Dec 2019).

• Is this legislation applicable

  Yes

  No

• Was the latest ESOS Assessment Report completed by December 2019

  Yes

  No

• When was last ESOS Assessment completed

• Was ESOS Submitted to Environment Agency

• Where is ESOS Assessment Report maintained

• Is the ESOS information pack maintained for two subsequent compliance periods

  Yes

  No

Details of company who carried out ESOS Survey

• Which company carried out the ESOS Survey

• Is the Lead Assessors qualifications available, e.g. Association of Energy Engineers (AEE). These are normally included in the ESOS Report.

  Yes

  No

[ECC08]: Climate Change Act 2008 (Amended in 2019)

• Is the company aware of Climate Change Act and targets within it

  Select Yes - updates from Online Register No

  • Yes - updates from Online Register
  • No

• Are ESOS Surveys carried out every 5 years

  Yes

  No

  N/A

• Are SECR Reports completed every 1 year

  Yes

  No

  N/A

[HS01]: Control of Substances Hazardous to Health Regulations 2002 as amended 2004-18 (COSHH)

• COSHH covers substances that are hazardous to health. Substances can take many forms and include: Chemicals, fumes, dust, vapours, gases.

• Are there any hazardous substances on-Site? Tip: if the packaging has any hazard symbols then it is classed as a hazardous substance).

  Yes

  No

  N/A

• What types of chemical are stored

  Select Paints/varnishes Cleaning products Flammable substances Oils including Diesel Kerosene Lubricants Dust Vapours Other

  • Paints/varnishes
  • Cleaning products
  • Flammable substances
  • Oils including Diesel
  • Kerosene
  • Lubricants
  • Dust
  • Vapours
  • Other

• Is there an inventory of chemicals / COSHH List

  Yes

  No

• Is the COSHH list up to date

  Yes

  No

Chemical storage

• Where practical, are chemicals stored in a secure, labelled place

  Yes

  No

• Are chemicals stored in an impermeable surface, e.g. concrete

  Yes

  No

COSHH Risk Assessments

• Are there COSHH Risk Assessments

  Yes

  No

• Who is responsible for carrying out COSHH Risk Assessments (initials and position)

• Where are COSHH Risk Assessments located

• Where are Material Safety Data Sheets (MSDS) located

• Are Risk Assessments including MSDS data readily available to users

  Yes

  No

• Have COSHH Risk Assessments been communicated to users

  Yes

  No

• Is PPE available to users where applicable

  Yes

  No

[HS03]: REACH Enforcement Regulations 2008 (Amended in 2013, 2014, 2019, 2019 II)

• Any chemicals purchased are REACH compliant - with DATA sheets available.

  Yes

  No

[HS05]: The Control of Asbestos Regulations 2012 (Amended in 2013, 2014, 2015, 2015 II)

• Is there any Asbestos in the building(s)? Tip: Asbestos may be present in any building built before the year 2000.

  Yes

  No

Asbestos Survey

• Approximate year of building

• Where is Asbestos Report located

• When was last Asbestos Survey carried out (this should be a Report)

• Was Asbestos identified in the Survey (or liable to be present)

  Yes

  No

• Is there an Asbestos Management Plan (This document should detail the measures implemented to manage the risk)

  Yes

  No

• Does the Asbestos Management Plan identify

• a schedule of monitoring

  Yes

  No

• information on the location and condition of asbestos (including signage)

  Yes

  No

• a review period

  Yes

  No

• How often

• When was last Review carried out

  Date

• Who carried out Review

• Were any issues reported

  Yes

  No

• Have issues been actioned

  Yes

  No

  In-progress

• Is the Asbestos Management Plan freely available to interested parties (workers, sub-contractors etc)

  Yes

  No

[N01]: Environmental Protection Act 1990 (Nuisance) [Part III]

• Tip: this legislation is supported by more detailed legislation below. Nuisance can arise from smoke, fumes, gases, dust, steam, smell, accumulations, noise, artificial light

• Are there any processes that would give rise to a Nuisance, i.e. processes that emit; smoke, fumes, gases, dust, steam, smell, noise, insects

  Yes

  No

• Has audit of the '[A04] Clean Air Act' passed

  Yes

  No

• Has audit of the '[N09] Clean Neighbourhoods and Environment Act' passed

  Yes

  No

[N02]: Noise and Statutory Nuisance Act 1993

• Normal hours of operation

• What best describes where business is located

  Select Industrial area, but close to a Residential area Industrial area Business Park Commercial area Other

  • Industrial area, but close to a Residential area
  • Industrial area
  • Business Park
  • Commercial area
  • Other

• Main sources of Noise

  Select Machinery Vehicles Loudpseakers No sources of noise Other

  • Machinery
  • Vehicles
  • Loudpseakers
  • No sources of noise
  • Other

• Are sources of noise controlled, e.g. doors to prevent noise escaping, ban on car horns

  Yes

  No

  N/A

• Has audit of the '[N09] Clean Neighbourhoods and Environment Act' passed

  Yes

  No

[N07]: Noise Act 1996 (Amended in 2003, 2005, 2011)

• A local authority may investigate a noise complaint arising at night under the following conditions:
  • The noise is arising from a premises between the hours of 11pm and 7am.
  • The noise is above permitted levels.
  

• Are Normal hours of operation outside of 11pm to 7am

  Yes

  No

• What best describes where business is located

  Select Industrial area, but close to a Residential area Industrial area Business Park Commercial area Other

  • Industrial area, but close to a Residential area
  • Industrial area
  • Business Park
  • Commercial area
  • Other

• Main sources of Noise

  Select Machinery Vehicles Loudpseakers No sources of noise Other

  • Machinery
  • Vehicles
  • Loudpseakers
  • No sources of noise
  • Other

• Are sources of noise controlled, e.g. doors to prevent noise escaping, ban on car horns

  Yes

  No

  N/A

• Have any complaints or representations made in the past 12 months, from neighbours or local authorities

  Yes

  No

• Has issue been resolved

  Yes

  No

  In-progress

[N09]: Clean Neighbourhoods and Environment Act 2005

• Tip: check for signs of noise, litter, graffiti, waste, dogs, alarms, abandoned vehicles etc

• Has local authority have imposed any environmental conditions on premises e.g. noise limits, use of outside lighting.

  Yes

  No

• Give details of any restrictions/conditions

• What best describes where business is located

  Select Industrial area, but close to a Residential area Industrial area Business Park Commercial area Other

  • Industrial area, but close to a Residential area
  • Industrial area
  • Business Park
  • Commercial area
  • Other

• Hours of business Mon-Fri

• Any recent complaints from neighbours, adjacent properties or council

  Yes

  No

• When was complaint made

• Who made complaint

  Select Private complaint Adjacent business Council Other

  • Private complaint
  • Adjacent business
  • Council
  • Other

• Has complaint been resolved

  Yes

  No

  In-progress

Artificial Lighting

• Is there security lighting on-site

  Yes

  No

• Is lighting considered excessive, i.e. potential to cause a nuisance

  Yes

  No

Noise, odours, wastes

• Are there any processes could lead to excessive noise, odours or waste, i.e. that may lead to a complaint

  Yes

  No

• Describe process (e.g. metal bashing)

• Type of nuisance generated

  Select Noise Odour Waste

  • Noise
  • Odour
  • Waste

• Is noise, odour, waste controlled?

  Yes

  No

• How is it controlled (e.g. roller doors to limit noise escape, working hours)

Litter

• Is the Site largely free from litter (verify via a walkabout)

  Yes

  No

• What controls are in place to control excess litter

  Select Regular inspections/walkabouts Outsourced cleaning Other

  • Regular inspections/walkabouts
  • Outsourced cleaning
  • Other

• Please specify

Alarms

• Are there any intruder alarms on Site

  Yes

  No

• Can the keyholders be notified in case of an alarm being raised

  Yes

  No

  N/A

• Who is the nominated keyholder(s)

  Select On-site security Off-site security company Other Keyholder

  • On-site security
  • Off-site security company
  • Other Keyholder

• Please specify (initials and position only)

[N12]: Control of Pollution Act 1974

• Are Duty of Care checks carried out on Waste Carriers

  Yes

  No

• Are you compliant with: '[P06] The Control of Pollution (Amendment) Act'

  Yes

  No

• Are you compliant with: '[WM02 The Waste (England and Wales) Regulations'

  Yes

  No

• Are you compliant with: '[N02] Noise and Statutory Nuisance Act'

  Yes

  No

[P01]: The Environmental Permitting (England and Wales) Regulations 2016 (Amended in 2017-2019)

• Tip: you must know the type of wastes you produce, the quantities, the European Waste Catalogue (EWC) Codes and where it goes and what happens to it

• Are waste streams captured on the Waste Stream Matrix

  Yes

  No

• Does Waste Stream matrix capture European Waste Catalogue (EWC) Codes

  Yes

  No

• Does Waste Stream matrix show Waste Carrier details

  Yes

  No

• Does Waste Stream matrix show Register of Carrier (ROC License) for each Waste Carrier

  Yes

  No

• For upper tier Waste Carriers (licenses beginning with CBDU), are expiry dates valid

  Yes

  No

• Does Waste Stream matrix show the Permit Number/Waste Management License number/Waste Exemption for Disposal processing site (where waste will end up)

  Yes

  No

• Link to permit check: https://environment.data.gov.uk/public-register/view/index

[P09]: The Water Resources (Control of Pollution Oil Storage Wales) Regulations 2016

• Tip: Check that any oil storage over 200 litres is safely stored, is contained and with measures in place to control any leaks or spills

Fixed Kerosene and/or Diesel tanks

• Are there any above ground fixed tanks on site storing Kerosene or Diesel, e.g. typically for heating, re-fuelling. (Fixed tanks means connected to fixed pipework).

  Yes

  No

• List capacity and type of tanks (e.g. 2500 litre kerosene)

• Location(s) on site

• Does tank appear to be in good condition (e.g. no sign of oil leakage on ground, Oil Care label on display)

  Yes

  No

  Opportunity for improvement

• Does aboveground pipework appear to be in good condition, e.g. no signs of leakage, corrosion, damage.

  Yes

  No

  Opportunity for improvement

• Please specify

• Please specify

• Is pipework adequately protected against damage (e.g. standing on pipework when re-filling)

  Yes

  No

  Opportunity for improvement

• Is any pipework underground

  Yes

  No

• Is there a leakage detection device which is used continuously to monitor for leaks

  Yes

  No

• Have tests for leaks been carried out at least once in every 5 years

  Yes

  No

  Less than 5 years

• Is the detection device maintained in working order and tested at appropriate intervals to ensure that it works properly

  Yes

  No

• Has tank been inspected

  Yes

  No

  Less than 5 years

• Last OFTEC Report date(s)

  Date

• Name of OFTEC-registered company

• OFTEC registration number

• OFTEC Report number

• Is oil tank protected (e.g. cage/barrier/bollards) to protect against collision and vandalism

  Yes

  No

  Opportunity for improvement

• How protected

  Select Cage Bollard Armco barrier Other

  • Cage
  • Bollard
  • Armco barrier
  • Other

• Please specify

• How is tank bunded

  Select Internally bunded Concrete (impervious) bund Not bunded

  • Internally bunded
  • Concrete (impervious) bund
  • Not bunded

• Does concrete bund appear ok (i.e. no cracks, signs of damage)

  Yes

  No

  Opportunity for Improvement

• Are bund alarms fitted (these send an alarm in the event of a rapid leak)

  Yes

  No

Fuel deliveries

• Who delivers fuel (e.g. Diesel, Kerosene)

• Do they have Spill Kits when refuelling

  Yes

  No

Mobile Bowsers storing Oil

• Are there any mobile Bowsers on site used for storing oil

  Yes

  No

• Are any taps or valves fitted with a lock

  Yes

  No

• Are any taps or valves locked shut when not in use

  Yes

  No

Oil drums (>200ltrs) and IBCs

• Are there any Oil drums (200ltr), IBCs, on site

  Yes

  No

• Type of oil stored (e.g. mineral oil)

• Are Oil drums located on bunds

  Yes

  No

• Are bunds of adequate size (i.e. must be capable of storing 110% of the biggest tank’s capacity or 25% of the total capacity, whichever is the greater)

  Yes

  No

• Are bunds clean and free from debris - which could impact the capacity of the bund

  Yes

  No

Oil drums < 200ltrs

• Are there any Oil drums under 200ltr on site

  Yes

  No

• Type of oil stored (e.g. mineral oil)

• Are oil drums located on spill trays

  Yes

  No

• Are trays clean and free from debris

  Yes

  No

Spill Kits

• Are there Spill kits on site

  Yes

  No

  N/A

• Are spill kits located nearby source of spill

  Yes

  No

  Opportunity for improvement

• Are spill kits adequately stocked

  Yes

  No

  Opportunity for improvement

• Are there trained spill kit responders

  Yes

  No

  Opportunity for improvement

[SRS10]: The Companies (Directors' Report) and Limited Liability Partnerships (Energy and Carbon Report) Regulations 2018

• Guidance: applies if you meet at least two of the following criteria: (1) your turnover is £36 million or over, (2) your balance sheet total is £18 million or over, (3) you have 250 employees or more

• Tip: check that a Streamlined Energy and Carbon Reporting (SECR) survey was carried out

• When was the latest SECR Report completed (1st requirement was on or after 01-Apr-20 depending on your organisation's financial year)

  Date

• Was the SECR Report completed within the past 12 months

  Yes

  No

  N/A

• Who carried out the SECR Report

• Are their qualifications included in the SECR Report (or elsewhere)

  Yes

  No

[W06]: Water Resources Act 1991, as amended 2009 (England & Wales)

• Guide: check that no water abstraction or impounding taking place. If so, a permit may be required. Water Resource act is concerned with controlled waters, i.e. rivers , streams, estuaries , lakes, canals , ditches and ponds.

Process that can result in water abstraction

• Are there any process that results in water abstraction

  Yes

  No

• Do you plan to take more than 20 cubic metres in any 24 hour period

  Yes

  No

• Do you have an abstraction licence from the Environment Agency.

  Yes

  No

• Take photo of abstraction license

  Media

Processes that can result in water impounding

• Are there any process that results in water impounding (something that can affect water levels such as dams, weirs)

  Yes

  No

• Do you have a license from the Environment Agency

  Yes

  No

Process that can result in discharge to a water course

• Are there any process that results in a discharge of trade effluent into the public sewer (e.g. power washing)

  Yes

  No

• What processes can result in discharges

• Is there a trade effluent discharge consent form the relevant utility company

  Yes

  No

• Take photo of consent to discharge

  Media

[W07]: Water Industry Act 1991 as amended 1999

• Guide: The occupier of any trade premises may only discharge trade effluent into the public sewer if consent has been obtained from the sewerage undertaker. Failure to obtain consent is an offence. Trade effluent can include chemicals, detergents, food wastes, fats, greases and oils

Process that can result in trade effluent discharge

• Are there any process that can result in discharge of trade effluent into the public sewer

  Yes

  No

• What processes can result in discharges

• Is there a trade effluent discharge consent form the relevant utility company

  Yes

  No

• Take photo of consent to discharge

  Media

• Are any discharges considered noxious (e.g. mercury, cadmium, DDT and other prescribed substances listed in Schedule 1 of The Trade Effluent (Prescribed Processes and Substances) Regulations 1989)

  Yes

  No

• Is there a trade effluent discharge consent form the relevant utility company

  Yes

  No

• Take photo of consent to discharge

  Media

Cleaning process on-Site

• Are there any cleaning process, e.g. cleaning of toilets

  Yes

  No

• Who cleans building

  Select Outsourced cleaning company Internal cleaning

  • Outsourced cleaning company
  • Internal cleaning

• How are cleaners made aware of where to empty dirty water

  Select Notice / signage Email Not sure

  • Notice / signage
  • Email
  • Not sure

• Where is waste water emptied into

  Select Toilet Foul water drain Not sure

  • Toilet
  • Foul water drain
  • Not sure

Site drainage plan

• Is there a Site drainage plan

  Yes

  No

• Where is Site drainage plan located

• Does it show colour-coded drains (Red for foul and Blue for surface water)

  Yes

  No

• Does it show direction of water flow

  Yes

  No

Walkabout to verify foul and surface water drains (take photos where practical)

• Are drains colour-coded

  Yes

  No

• Do drains look unblocked

  Yes

  No

• In the event drains are blocked, who unblocks them

Interceptors

• Are there any oil interceptors on-site

  Yes

  No

• Who checks that Interceptors are regularly cleaned

• How often are Interceptors cleaned

  Select Monthly Quarterly Bi-annual As and when needed Other

  • Monthly
  • Quarterly
  • Bi-annual
  • As and when needed
  • Other

• Please specify

Spill Kits

• Are there Spill kits on site

  Yes

  No

  N/A

• Are spill kits located nearby source of spill

  Yes

  No

  Opportunity for improvement

• Are spill kits adequately stocked

  Yes

  No

  Opportunity for improvement

• Are there trained spill kit responders

  Yes

  No

• How many Spill Kit responders

• Are details of Spill Kit responders on display

  Yes

  No

[W15]: The Environmental Permitting (England and Wales) Regulations 2016 (Regulation 12)

• Guide: organisations wishing to discharge anything other than uncontaminated water into controlled waters will need to seek a permit or an exemption from the Regulator. The holder of the consent must comply with the conditions stated by the Regulator.

• You need an environmental permit if you operate any of the following:
  > an ‘installation’ – an industrial facility, manufacturer or other business that produces potentially harmful substances
  > a waste operation – a site where waste is recycled, stored, treated or disposed of
  > a mining waste operation – a site which manages waste produced from mines or quarries
  > a medium combustion plant or specified generator
  > a small waste incineration plant – where certain types and quantities of waste are burned
  > mobile plant – plant that’s designed to move or be moved, for example a machine that’s moved onto a site to clean contaminated soil
  > a solvent emission activity – releasing organic solvents directly or indirectly

• Does the Site require an Environmental Permit

  Yes

  No

• Permit Details:

Process that can result in trade effluent discharge

• Are there any process that results in discharge trade effluent into the public sewer

  Yes

  No

• What processes can result in discharges

• Is there a trade effluent discharge consent form the relevant utility company

  Yes

  No

• Take photo of consent to discharge

  Media

• Are any discharges considered noxious (e.g. mercury, cadmium, DDT and other prescribed substances listed in Schedule 1 of The Trade Effluent (Prescribed Processes and Substances) Regulations 1989)

  Yes

  No

• Is there a trade effluent discharge consent form the relevant utility company

  Yes

  No

• Take photo of consent to discharge

  Media

[WM01]: Environmental Protection Act 1990 (Duty of Care)

• Is waste stored in a secure and safe fashion

  Yes

  No

• Is hazardous and non-hazardous waste segregated

  Yes

  No

• Is waste labelled

  Yes

  No

• Does Waste go to a registered/exempt waste management company for waste disposal

  Yes

  No

Waste Paperwork

• Are Waste Transfer Notes completed correctly

  Yes

  No

• Are Waste Transfer Notes maintained for at least 2 years

  Yes

  No

• Where are Waste Transfer Notes stored

• Are Consignment Notes completed correctly

  Yes

  No

• Are Consignment Notes maintained for at least 3 years

  Yes

  No

• Where are Consignment Notes stored

[WM02]: The Waste (England and Wales) Regulations 2011 as amended to 2014, 2019) Part II

• Guide: you must know the type of wastes you produce, the quantities, the European Waste Catalogue (EWC) Codes and where it goes and what happens to it

• What type of non-hazardous waste is generated

  Select Mixed recycling Cardboard Wood Sanitary waste Other

  • Mixed recycling
  • Cardboard
  • Wood
  • Sanitary waste
  • Other

• Are non-hazardous wastes captured on a Waste Stream Matrix

  Yes

  No

• Does Waste Stream matrix show Waste Carrier and final disposal site

  Yes

  No

• Does Waste Stream matrix European Waste Catalogue (EWC) Codes

  Yes

  No

• Does Waste Stream matrix show Register of Carrier (ROC License) for each Waste Carrier

  Yes

  No

• For upper tier Waste Carriers (licenses beginning with CBDU), are expiry dates valid

  Yes

  No

• Does Waste Stream matrix show the Permit Number/Waste Management License number/Waste Exemption for Disposal processing site (where waste will end up)

  Yes

  No

• Link to permit check: https://environment.data.gov.uk/public-register/view/index

Walkabout to verify waste controls (take photos where practical)

• Is non-hazardous waste separated from hazardous waste

  Yes

  No

• Is non-hazardous waste stored securely to prevent scavenging, wind from blowing litter etc

  Yes

  No

• Is waste collected and disposed of via an approved waste contractor

  Yes

  No

• Where is non-hazardous Waste stored

Waste documentation

• Where are Waste Transfer Notes stored

• Is it completed correctly, e.g. include a declaration to the Waste Hierarchy and includes the Waste Producers SIC classification

  Select Yes No

  • Yes
  • No

• Take photo of example Waste Transfer Note

  Media

• Are Waste Transfer Notes for a minimum of 2 years

  Yes

  No

[WM03]: The Controlled Waste Regulations (England and Wales) 2012 (Amended in 2012, 2015, 2015 II, 2018, 2019)

• Is there a Waste Stream Matrix

  Yes

  No

• Does the Waste Stream Matrix identify the various Waste Streams

  Yes

  No

• Does the Waste Stream Matrix list the EWC codes

  Yes

  No

• Are Duty of Care checks carried out, e.g. on Waste Carriers and Sites where waste ends up

  Yes

  No

[WM04]: The Hazardous Waste (England and Wales) Regulations 2005 as amended 2009, 2016, 2018, 2019

• Are any hazardous wastes generated?

  Yes

  No

• Are hazardous wastes captured on a Waste Stream Matrix

  Yes

  No

• List main types of hazardous wastes on-Site

  Select Batteries Waste Oil including oily rags Lamps Fluorescent Tubes Aerosol canisters Paints/varnishes Other

  • Batteries
  • Waste Oil including oily rags
  • Lamps
  • Fluorescent Tubes
  • Aerosol canisters
  • Paints/varnishes
  • Other

• Please specify

• Does Waste Stream matrix show Waste Carrier and final Waste Disposal site

  Yes

  No

• Does Waste Stream matrix show Register of Carrier (ROC License) for each Waste Carrier

  Yes

  No

• For upper tier Waste Carriers (licenses beginning with CBDU), are expiry dates valid

  Yes

  No

• Does Waste Stream matrix show the Permit Number/Waste Management License number/Waste Exemption for Disposal processing site (where waste will end up)

  Yes

  No

Walkabout to verify Hazardous waste controls (take photos where practical)

• Is hazardous waste separated from non-hazardous waste

  Yes

  No

• Is hazardous waste labelled

  Yes

  No

• Is hazardous waste stored securely

  Yes

  No

• Is hazardous waste protected from the weather, e.g. rain run-off

  Yes

  No

• Is hazardous waste stored on an impermeable surface, e.g. concrete

  Yes

  No

Hazardous Waste (Consignment Note) documentation

• Where are Consignment Notes stored

• Are Consignment Notes maintained for a minimum of 3 years

  Yes

  No

• Was there a hazardous waste collection within the past 12 months (can only be NA if there was no hazardous waste on site)

  Yes

  No

  N/A

• Take photo of example Consignment Note

  Media

• Is it completed correctly (parts A-D)

  Yes

  No

• Is Part E Consignee certificate complete for most recent uplift (can only NA if less than 3 months since uplift)

  Yes

  No

  N/A

[WM05]: The Waste Batteries and Accumulator Regulations 2009 (Amended in 2009, 2010, 2011, 2012, 2013, 2015, 2016, 2018, 2019) Part II

• Guide: Check that waste batteries are being appropriately stored (in receptacles) and disposed off correctly.

Batteries on site and Duty of Care

• What best describes battery use on-Site

  Select Portable: mostly AA/AAA size Industrial: batteries used for professional use (work-tools) or electrical vehicles Automotive: batteries for use on a vehicle

  • Portable: mostly AA/AAA size
  • Industrial: batteries used for professional use (work-tools) or electrical vehicles
  • Automotive: batteries for use on a vehicle

• Are batteries captured on the Waste Stream Matrix

  Yes

  No

• Are batteries collected and disposed of via an approved Waste Contractor

  Yes

  No

• Which company collects waste batteries

• Are they registered to collect waste

  Yes

  No

Walkabout to verify waste controls (take photos where practical)

• Where are waste batteries stored/collected

  Battery receptacle

  Other

• Please specify

• Are waste batteries stored in a secure place, protected from rain and on an impermeable surface

  Yes

  No

• Are waste batteries stored no more than 12 months

  Yes

  No

[WM06]: The Producer Responsibility Obligations (Packaging Waste) Regulations 2007 (Last Amended in 2007, 2019, 2023)

• Guide: applicable if turnover is more than £2m (last FY) and handles more than 50 Tonnes of packaging (in one calendar year). You must either join a compliance scheme or certify your own obligation.

• Are you registered with a Compliance Scheme

  Yes

  No

• Compliance scheme

  Valpak

  Other

  Don't know

• Please specify

• Scheme Membership number

• Do you have access to your Certificate of Compliance

  Yes

  No

• Are you registered on the National Packaging Waste Database (http://npwd.environment-agency.gov.uk/)

  Yes

  No

• Are you registered with the Regulator

  Yes

  No

• Do you have a Certificate of Compliance

  Yes

  No

• Do have records for a minimum of 4 years on the following:

• The amount in tonnes of packaging recovered as set out in the ePERNs or ePRNs

  Yes

  No

• The total number of tonnes of each material subject to their obligation

  Yes

  No

[WM07]: The Packaging (Essential Requirements) Regulations 2015 (Amended in 2018, 2019)

• Tip: places requirements on minimising packaging material

• What type of packaging is used

  Select Packing / protective paper Wooden Pallets Metal bands Cardboard Plastic wrap Other

  • Packing / protective paper
  • Wooden Pallets
  • Metal bands
  • Cardboard
  • Plastic wrap
  • Other

• Specify other

• Is volume and weight of packaging kept to a minimum

  Yes

  No

  Opportunity for improvement

• Where possible, is packaging recoverable (this includes recycling of packaging material)

  Yes

  No

  Opportunity for improvement

• What type of packaging is recyclable

  Select Pallets Metal banding Protective sheeting Other

  • Pallets
  • Metal banding
  • Protective sheeting
  • Other

[WM08]: The Waste Electrical and Electronic Equipment Regulations 2013, as amended 2014, 2015, 2018, 2019

• Tip: refers to all electrical waste, e.g. anything with leads, batteries

• Types of WEEE waste on site (eg. laptops, printers, computers)

  Select Computers Printers/Faxes Laptops Electrical tools Phones Other

  • Computers
  • Printers/Faxes
  • Laptops
  • Electrical tools
  • Phones
  • Other

• Is WEEE Waste captured on the Waste Stream Matrix

  Yes

  No

• Is WEEE waste collected and disposed of via an approved Waste Contractor

  Yes

  No

• Who is the Waste Carrier

• License number

Walkabout to verify waste controls (take photos where practical)

• Where is WEEE Waste stored

• Is WEEE stored in a secure place, protected from rain, and on an impermeable surface

  Yes

  No

• Is WEEE waste stored no more than 12 months

  Yes

  No

[WM29]: Environmental (Wales) Act 2016 (Waste)

• Are natural resources used sustainably (e.g. solar power, green electricity, recyclable paper, pallets, banding)

  Yes

  No

  N/A

• Is Climate change considered (e.g. ESOS, SECR, EcoVadis)

  Yes

  No

  N/A

• Is waste collected by approved Waste contractor

  Yes

  No

  N/A

[WM32]: Control of Pollution (Amendment) Act 1989

• Guide: It is an offence for any person who is not a registered carrier of controlled waste, in the course of their business or otherwise with a view to profit, to transport controlled waste to or from any place in Great Britain. Carry out Duty of Care check on Waste Carriers who should have a license number beginning with CBDU = Carrier, Broker, Dealer. U = Upper Tier

• Is there a Waste Stream Matrix

  Yes

  No

• Take screengrab of Waste Stream Matrix

  Media

• Are all Waste Carriers identified

  Yes

  No

• For each Waste Carrier, do you have their Register of Carrier (ROC) License number

  Yes

  No

• For upper tier Waste Carriers (licenses beginning with CBDU), are expiry dates valid. Note: Upper tier licenses are valid for 3 years

  Yes

  No

• Link to permit check: https://environment.data.gov.uk/public-register/view/index

[WM64]: Packaging Waste (Data collection and reporting) (Wales) Regulations 2023

• Are you compliant with WM06

  Yes

  No

  N/A

[WM77]: The Waste Separation Requirements (Wales) Regulations 2023

• Are the following recyclable wastes collected separately from other waste streams; e.g. different bins, WTNs<br>1) Glass.<br>2) Cartons, metal and plastic.<br>3) Paper and card.<br>4) Food waste.<br>5) Small waste electrical and electronic equipment

  Yes

  No

  N/A

Comments

• Any suggestions / comment on how process could be improved

  Yes

  Not this time

• Please comment