2 JDW Pre Contract Meeting

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Those present at Meeting

• Enter Details of all Persons Present at Meeting

  Details Added

Architects Report and Site Specific Reminders

• Has Architect rebriefed project, highlighting any changes from original briefing meeting?

  Yes

  No

• Is it a Leasehold or Freehold property?

  Leasehold

  Freehold

• Is it a Listed Building?

  Yes

  No

• Is it within a Conservation Area?

  Yes

  No

• Has Planning Permission been achieved?

  Yes, In Full

  Yes, Conditions

  Submitted, Awaiting Feedback

  Not Submitted Yet

• Have all planning conditions been discharged?

  Yes

  No

  N/A

• Has Listed Building Consent been achieved?

  Achieved

  Submitted

  Not Submitted

• Are there any planning restrictions, hours, noise etc?

  Yes

  No

• Has Licensing been achieved?

  Achieved

  Submitted

  Not Submitted

• Has a pavement licence been applied for?

  Yes

  No

• Has landlord permission been achieved?

  Yes

  No

• Has a license to alter been received?

  Yes

  No

• Has signage scheme been formally approved, and issued to all parties?

  Yes

  No

• Any development shell issues?

  Yes

  No

• Confirm Rights of Ways as applicable?

  Yes

  No

• Does anyone have any access rights over our demise?

  Yes

  No

• Are party wall awards applicable and if applicable have they been agreed?

  Yes

  No

• Are timber or damp specialist reports required?

  Yes

  No

• Have full sets of all drawings been issued to all members of the development team?

  Yes

  No

• Has a finishing schedule been issued to clarify all details?

  Yes

  No

• Has the green PCF been signed?

  Yes

  No

• Detail revision/ option number

• Has a cost tracking document been prepared and ready for issue on week one of contract?

  Yes

  No

• Have site access arrangements been agreed with Main Contractor?

  Yes

  No

• Has Architect confirmed the design team responsible for the project with contact details for all parties?

  Yes

  No

• Have promotional boards for new development been arranged for nearest JDW sites?

  Yes

  No

• Have operations team been sent the briefing pack?

  Yes

  No

• Has formal JDW operations team feedback been received on AWP positions?

  Yes

  No

• Has the day and dates of progress meetings been agreed with development team?

  Yes

  No

• Have JDW given formal approval of project dates and agreed with Letter Of Approval or Email?

  Yes

  No

• Have valuation of works procedures been agreed?

  Yes

  No

• Has Client Direct list or orders and descriptions been issued to Main Contractor?

  Yes

  No

• Are there any outstanding Client Direct orders or items?

  Yes

  No

• Is there a Global Fire Fighting equipment design issued?

  Yes

  No

  N/A

• Has the staff facilities layout been approved at the Design meeting?

  Yes

  No

  N/A

• Has the Development information to ops been prepared including DHL plan?

  Yes

  No

  N/A

• Has Biffa been contacted to arrange a site survey?

  Yes

  No

  N/A

Main Contractor

• Has program been issued to all parties?

  Yes

  No

• Do all parties agree that the program is realistic and achievable?

  Yes

  No

• Has a Information Required List been issued, and a date for answers agreed upon with all parties?

  Yes

  No

• Has location of site office and welfare facilities been agreed?

  Yes

  No

• Have arrangements been agreed for site access / security, and signing in and out procedures?

  Yes

  No

• Has there been confirmation of PPE requirements for the site?

  Yes

  No

• Have working hours been discussed and agreed upon?

  Yes

  No

• Have any delivery restrictions been discussed and agreed upon?

  Yes

  No

• Have pavement licence, skip license, highway blockage etc been applied for?

  Yes

  No

• Have Site Agents and Contract Managers details been circulated to all?

  Yes

  No

• Has Building Inspector been notified of start on site dates?

  Yes

  No

• Are there any materials chosen that cause concern due to suitability or availability ?

  Yes

  No

• AOB - Main Contractor

Contract Documents

• Has Work Instruction been signed by Property Development Manager and Main Contractor?

  Yes

  No

• Have project preliminaries been attached to the Works Instruction?

  Yes

  No

• Has Mechanical Collateral Warrenty been signed by Property Development Manager, Mechanical Contractor and Main Contractor?

  Yes

  No

• Has Electrical Collateral Warrenty been signed by Property Development Manager, Electrical Contractor and Main Contractor?

  Yes

  No

  N/A

• Have Work Instruction, Project Preliminaries, Mechanical Collateral Warranty and Electrical Collateral Warranty been emailed to JDW head office?

  Yes

  No

CDM Co-Ordinator

• Have we got an agreed customer occupancy figure that both architect and CDM-C agree with?

  Yes

  No

  N/A

• Has F10 been signed and issued?

  Good

  Minor Works

  Avg Work

  Major Work

  Replace

• Has Construction Phase Health and Safety plan been approved?

  Yes

  No

• Has asbestos survey been carried out and all asbestos removed from site?

  Yes

  No

• Has a clean air certificate been issued if applicable?

  Yes

  No

• Has a Permit to Proceed been issued?

  Yes

  No

• Are there any work items that present unusual risks?

  Yes

  No

• Are all Risk Assessments and Method Statements on file adequate and accurately describe the works to be undertaken?

  Yes

  No

Structural Engineer

• Does the Structural Engineer have any concerns of existing building condition?

  Yes

  No

• Have all necessary structural drawings been issued?

  Yes

  No

• Has a time for all opening up / demolition works been agreed for checking?

  Yes

  No

Mechanical Contractor

• Has all redundant pipe work and ducting been identified for strip out?

  Yes

  No

  N/A

• Have contract drawings been issued, and match Architects layouts?

  Yes

  No

• Have upgrades to Water and Gas been carried out, or at least programmed in within contract period?

  Yes

  No

• Have access requirements to plant equipment been identified and discussed?

  Yes

  No

• Will customer staircase / corridor areas be adequately heated?

  Yes

  No

• BWIC to be marked up and issued to Main Contractor in week 2

  Yes

  No

• Is plant in the position agreed at Briefing meeting?

  Yes

  No

• AOB - Mechanical Contractor

Electrical Contractor

• Have all redundant cables been identified for strip out?

  Yes

  No

• Has upgrade to Electrics been carried out, or at least programmed in within contract period?

  Yes

  No

  N/A

• Have lighting layout drawings been recieved?

  Yes

  No

• Are light fittings style and weights fully understood?

  Yes

  No

• Has delivery date for lights been agreed, and a safe place identified on site for storage?

  Yes

  No

• Do all external doors have over door heaters?

  Yes

  No

• Does staff area, office and back of house corridors have adequate panel heaters?

  Yes

  No

• Will all external lights be on Dusk until Dawn sensors?

  Yes

  No

• Are all lamps to be LED supplied from Mico?

  Yes

  No

• AOB - Electrical Contractor

Kitchen Contractors Report

• Will all existing kitchen equipment be stripped out on a date agreed?

  Yes

  No

• Are any pieces of equipment salvageable for re-use?

  Yes

  No

• Has a DAG approved kitchen layout been issued?

  Yes

  No

• Plan number

• Has a DAG approved Wash Up area drawing been issued?

  Yes

  No

• Has a delivery date for kitchen equipment to site been agreed?

  Yes

  No

Innserve

• Will all existing cellar equipment be stripped out on a date agreed?

  Yes

  No

  N/A

• Are any pieces of equipment salvageable for re-use?

  Yes

  No

  N/A

• Has a cellar layout drawing been issued?

  Yes

  No

  N/A

• Is the Free Air system incorporated into design?

  Yes

  No

  N/A

• Are Innserve happy with the location of the condensers and that they will work as designed with no issues?

  Yes

  No

  N/A

Secom

• Has second site visit highlighted any additional security risks that need consideration?

  Yes

  No

• Will site have full CCTV coverage within trade area?

  Yes

  No

• Will external areas have full CCTV coverage?

  Yes

  No

• Has smoke screen position been agreed?

  Yes

  No

  N/A

• Is lighting layout understood and confirmed as not conflicting with camera layout?

  Yes

  No

  N/A

• Is there any developments in technology we should consider to improve this sites security?

  Yes

  No

  N/A

• Confirm that the fire alarm will be connected to the alarm signalling line?

  Yes

  No

  N/A

Lift Engineer

• Does the property have any existing lift equipment that can be used?

  Yes

  No

• Has a position for lift shaft and pit been agreed?

  Yes

  No

• Does the lift shaft or pit have any special requirements?

  Yes

  No

• Are first and second fix dates agreed with the Main Contractor?

  Yes

  No

  N/A

Development Programme Dates Agreed

• Start on Site

  Details Added

• Builders Completion

  Details Added

• Handover

  Details Added

• PO1

  Details Added

• PO2

  Details Added

• 6 Months Defect Meeting

  Details Added

Sign Off

• Is Architect happy to start project and deliver it on time and within budget?

  Yes

  No

• Is Main Contractor happy to start project and deliver it on time and within original contract sums?

  Yes

  No

• Is Mechanical Contractor happy to start project and deliver it on time and within original contract sums?

  Yes

  No

• Is Electrical Contractor happy to start project and deliver it on time and within original contract sums?

  Yes

  No

  N/A

• Is PDM happy to start project and confident there is enough information to complete the project on time / budget?

  Yes

  No