4 JDW Builders Handover Checklist

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Those present at Meeting

• Enter Details of all Persons Present at Meeting

  Details Added

Commissioning certificates

• Barrel Hoist test certificate

  Yes

  No

  N/A

• Food Hoist test certificate

  Yes

  No

  N/A

• Goods lift test certificate

  Yes

  No

  N/A

• Disabled / Passenger lift test certificate

  Yes

  No

  N/A

• Intumescent paint / varnish certificate

  Yes

  No

  N/A

• Flame retardant upholstery test certificate ( booths and fixed seating )

  Yes

  No

  N/A

• Is flame retardant upholstery certificate ( loose furniture ) in handover pack

  Yes

  No

  N/A

• Has catering contractor supplied commercial kitchen file

  Yes

  No

  N/A

• Is all equipment installed as per DAG approved kitchen plan and quotation?

  Yes

  No

  N/A

• Has cellar cooling archived and held temperature ?

  Yes

  No

  N/A

• Has glycol dispense temperature been archived?

  Yes

  No

  N/A

• Has Zonal checklist been signed and agreed by Zonal engineer ( and left with main contractor )

  Yes

  No

  N/A

• NICEIC Electrical installation Test certificate

  Yes

  No

  N/A

• NICEIC Emergency Lighting test certificate

  Yes

  No

  N/A

• NICEIC Fire Alarm and Detection system test certificate

  Yes

  No

  N/A

• Till cabling certificate

  Yes

  No

  N/A

• Has a printed copy of the LED replacement procedure been handed to the pub manager?

  Yes

  No

  N/A

• Has intruder alarm been commissioned and Dual Com working correctly?

  Yes

  No

  N/A

• Confirm that when the fire alarm fully activates a fire signal is received at the alarm receiving centre?

  Yes

  No

  N/A

• Has drainage CCTV report been received and all issues resolved?

  Yes

  No

  N/A

• Is all gas pipe work painted Ochre yellow including behind cook line and labelled accordingly?

  Yes

  No

  N/A

• Has gas pipeline soundness test certificate been issued?

  Yes

  No

  N/A

• Has chlorination test certificate been issued?

  Yes

  No

  N/A

• Has Water King been installed and commissioning report and certificate issued?

  Yes

  No

  N/A

• Has ventilation system commissioning report and certificate been issued?

  Yes

  No

  N/A

• Has heating system plant commissioning report and certificate been issued?

  Yes

  No

  N/A

• Has cooling system plant commissioning report and certificate been issued?

  Yes

  No

  N/A

• Have ExtractAwair comments been actioned and acceptance from ExtractAwair been received in writing?

  Yes

  No

  N/A

• Has architect checked off the completed works recommended by ExtractAwair?

  Yes

  No

  N/A

• Is fire signage in place to all fire escape routes and doors?

  Yes

  No

  N/A

• Are fire action notices installed securely to all break glass points?

  Yes

  No

  N/A

• Has gas fire been commissioned and certificate issued?

  Yes

  No

  N/A

• Has solid fuel fire flue been tested by Mechanical contractor ?( smoke and flame test )

  Yes

  No

  N/A

• Is the property in a smokeless fuel area?

  Yes

  No

  N/A

• Has sprinkler system been installed, commissioned and certificate issued if appropriate?

  Yes

  No

  N/A

Statutory Approvals

• Have full plans received approval for building regs in writing?

  Yes

  No

  N/A

• Have all building regs conditions been discharged in writing?

  Yes

  No

  N/A

• Has planning consent for change of use been received in writing if appropriate?

  Yes

  No

  N/A

• Have external alterations received planning consent in writing?

  Yes

  No

  N/A

• Has external signage scheme received planning consent in writing?

  Yes

  No

  N/A

• Has all external and roof plant received planning consent in writing?

  Yes

  No

  N/A

• Has all kitchen extract, fans etc received planning consent in writing?

  Yes

  No

  N/A

• Have all other planning conditions been discharged in writing?

  Yes

  No

  N/A

As Built Drawings

• Has as built drawing been issued to JDW legal Dept?

  Yes

  No

  N/A

• Have 2x laminated furniture key plans been issued to pub manager?

  Yes

  No

  N/A

• Please confirm that a legal pack will be issued to Estates team on the Monday following handover

  Yes

  No

  N/A

• Please confirm for record the total customer area ( sq ft )

  Details Added

• Have as built structural plans been received and forwarded to PSN ?

  Yes

  No

  N/A

• Have all floor cleaning specs ( Amtico, Altro, Resin, Tiles etc )issued to Pub Manager?

  Yes

  No

  N/A

• Has a laminated copy of the Dega floor cleaning SOP been issued to the Pub Manager?

  Yes

  No

  N/A

• Has a laminated copy of the LED lamp replacement procedure been handed to the Pub Manager?

  Yes

  No

  N/A

• Has the maintenance schedule for the mechanical plant been completed and ready for submission to JDW office?

  Yes

  No

  N/A

• Has Development Information schedule for maintenance emailed, to Kate Backhouse, RPM and LM and BK?

  Yes

  No

  N/A

• Has development asset register been completed and emailed to JDW?

  Yes

  No

  N/A

Health and Safety File

• Has Mechanical H&S file been issued to PSN by email and hard copy handed to Pub Manager?

  Yes

  No

  N/A

• Has Electrical H&S file been issued to PSN by email and hard copy handed to Pub Manager?

  Yes

  No

  N/A

• Has Main Contractors H&S file been issued to PSN by email and hard copy handed to Pub Manager?

  Yes

  No

  N/A

• Has updated asbestos survey been sent to PSN and Eurosafe for uploading onto Cloud ?

  Yes

  No

  N/A

Utilities

• Please enter gas meter reading and details with date.

  Details Added

• Please enter electric meter reading and details with date.

  Details Added

• Please enter water meter reading and details with date.

  Details Added

PSTN ( analogue )

• Security Line

  Details Added

• Managers Flat

  Details Added

• Telephone Numbers

  Details Added

Telephone Numbers

• House Line DDI

  Yes

  No

  N/A

• Till and system lines installed

  Yes

  No

  N/A

• Managers flat DDI

  Yes

  No

  N/A

Practical Completion

• Has maintenance contractor accepted site and confirmed a written acceptance will be issued?

  Yes

  No

  N/A

• Has practical completion been achieved?

  Yes

  No

  N/A

• Has snagging and extras schedule been compiled and issued to JDW within 48 hours of builders completion?

  Yes

  No

  N/A

• Has Builders Completion checklist been completed and any outstanding items completed or chased up?

  Yes

  No

  N/A

• Have all outstanding items been listed with action dates for completion agreed?

  Yes

  No

  N/A

• AOB

Post Opening

• Have dates and time been confirmed for post opening meeting?

  Yes

  No

  N/A

• Has date been agreed for Managers feedback interview ?

  Yes

  No

  N/A

Responsibilities

• Confirm that AV contractor to attend site 18.00 to close first Friday after opening for Lloyds sites

  Yes

  No

• Confirm that one competent person families with the project from Mechanical / Electrical and Main Contractor are to remain on site on opening day from opening until close. ( To remain sober )

  Yes

  No

• Confirm that Architect to phone Pub Manager everyday from handover to pub opening

  Yes

  No

Pub manager and pub team training

• Barrel hoist training completed?

  Yes

  No

  N/A

• Food hoist training completed?

  Yes

  No

  N/A

• Goods lift training completed?

  Yes

  No

  N/A

• Passenger/access lift training (and manual) completed?

  Yes

  No

  N/A

• Kitchen equipment training completed?

  Yes

  No

  N/A

• Intruder alarm and CCTV training completed?

  Yes

  No

  N/A

• Audio Visual system training been completed by AV contractor? (if applicable)

  Yes

  No

  N/A

• Lighting and dimmer system training completed?

  Yes

  No

  N/A

• Fire alarm and detection systems training completed?

  Yes

  No

  N/A

• HVAC system training completed?

  Yes

  No

  N/A

• Hot and cold water system and shut off valves training completed?

  Yes

  No

  N/A

• Water softener training completed? (if applicable)

  Yes

  No

  N/A

• Gas fire training completed?

  Yes

  No

  N/A

• Solid fuel fire training completed?

  Yes

  No

  N/A

• Any other mechanical installations (such as sump pumps etc) training completed?

  Yes

  No

  N/A

• Cellar cooling training completed?

  Yes

  No

  N/A

• Confirm that any factory keypad codes to be reset for manager?

  Yes

  No

  N/A

Managers Handover Pack. Please confirm the following has been handed over;

• 7 master keys

  Yes

  No

  N/A

• 5 window keys

  Yes

  No

  N/A

• 5 access panel keys

  Yes

  No

  N/A

• 5 hygiene equipment keys

  Yes

  No

  N/A

• 4 cold room/ freezer keys

  Yes

  No

  N/A

• 2 manhole cover lifting keys

  Yes

  No

  N/A

• 5 sets padlock keys

  Yes

  No

  N/A

• 5 sets under till cupboard keys

  Yes

  No

  N/A

• Emergency light test keys

  Yes

  No

  N/A

• Fobs for security alarm

  Yes

  No

  N/A

• Are all keys individually labelled and locked in a key safe fixed in managers office?

  Yes

  No

  N/A

• Spare 2.5L pots of paint of all colours used, labelled and placed in store cupboard with associated finishes plan

  Yes

  No

  N/A

• 2x laminated copies of finalised table plan issuesd

  Yes

  No

  N/A

• Pack of spare wall and floor tiles issued, minimum 10 number of each tile type

  Yes

  No

  N/A

• Full spare set of filters for the kitchen extraction system

  Yes

  No

  N/A

• 10 spare door stops

  Yes

  No

  N/A

• 5 spare lamps of each type

  Yes

  No

  N/A

• Spare lamp shades for any vulnerable fittings

  Yes

  No

  N/A

• Pub lighting installation, controls, fittings, lighting level guide and lamp schedule?

  Yes

  No

  N/A

• Laminated HVAC controls sheet

  Yes

  No

  N/A

• Has dimmer been set to correct levels

  Yes

  No

  N/A

Final Account / Retention

• Has Red PCF been prepared and ready for issue and retention figures agreed?

  Yes

  No

  N/A

DP Consulting

• Is DPC happy to sign project off as completed and all information issued correctly?

  Yes

  No

Architect

• Is Architect happy to sign project off as completed and all information issued correctly?

  Yes

  No