AAAAAA

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

• Yes

  No

  N/A

• Score

0% Flagged items

• 0 Actions

• Date of Audit

  Date

• Vessel Name

• Lead Auditor

• Additional Auditor(s)

• Masters Name

• Additional Comments

• Such as;

  Yes

  No

  N/A

• - Work going on?

  Yes

  No

  N/A

• - Any training being carried out?

  Yes

  No

  N/A

• Complete

  Yes

  No

  N/A

• john mcconnon

  Yes

  No

  N/A

Opening Meeting

Auditor Information

• The company undergoes ‘office’ audits to maintain certification for ISM from the MCA, and maintain ISO 9001 & ISO 14001 certification from LRQA. These office audits ensure that our

• For ISPS auditing purposes, all Shipboard Security Plans are approved by MCA, and so the audit evaluates compliance with the systems, controls, procedures and instructions contained within the

  Yes

  No

  N/A

• Ship's Security Plan

  Yes

  No

  N/A

• Any deficiencies or deviations from the requirements of the company's Integrated Management

  Yes

  No

  N/A

• System & Ship's Security Plan shall be considered 'Observations' if deemed an isolated occurrence or something which may develop into a Non-Conformity in the future, or considered a

  Yes

  No

  N/A

• 'Non-Conformity' if deemed a system failure.

  Yes

  No

  N/A

Interview Questions;

• Any response to an interviewers question will be subject to the individual auditors interpretation

  Yes

  No

  N/A

• At the Opening Meeting it is important to discuss the following items;

Opening Meeting

- Introduction

- Scope and purpose of Audit

- Sample Process

• - Reminder that this is a learning process

  Yes

  No

  N/A

• - Expected duration of the audit

• - Arrange for a guide where necessary

  Yes

  No

  N/A

- Schedule Interviews

• Opening Meeting Comments

Audit Aid Memoire and Required Checks

The following Section is an Aid Memoire for the Internal Auditor

• The intention of this section is to provide guidance and suggestions for points of audit

• The direction the audit takes is entirely in the discretion of the trained and competent auditor chosen to complete the audit based on their meeting the requirements of the North Star Shipping

  Yes

  No

  N/A

Integrated Management System

First Impressions and Signing On

• Security State Board

  Yes

  No

  N/A

• First impressions of vessel

  Yes

  No

  N/A

• Access to the Vessel - Ref COSWP : 18.2

  Yes

  No

  N/A

• Gangway Lifting Strops in Date/ net in good condition

  Yes

  No

  N/A

Directional Guidance -

To reception / Security Checkpoint

• Challenged on reason of visit at reception/gangway - Ref ISPS:

  Yes

  No

  N/A

• ID Checked - REQUIRED - Ref SMS 7.3.2

  Yes

  No

  N/A

• Required to Sign on - REQUIRED - Ref: SMS 7.3.2

  Yes

  No

  N/A

• Vessel Induction - REQUIRED - Ref COSWP: 8.2,

  Yes

  No

  N/A

Bridge Deck

• Ships Certificates Required Check vessel CSR - Ref; ISM 11.2

  Yes

  No

  N/A

IMS :12.7

• Policies Displayed - Ref: ISM 2.1, IMS 2

  Yes

  No

  N/A

• Designated Smoking Areas identified and noted on all

  Yes

  No

  N/A

• Smoking Policy docs Ref: IMS 2.0.15

  Yes

  No

  N/A

• Official Log Book completed as required

  Yes

  No

  N/A

• Safety officers Exercise Record Book/Annual plan of drills -

  Yes

  No

  N/A

REQUIRED Ref: ISM 1.2.2.3, IMS CHO025, MAS023

• Galley Checked by Master -Official Log Book - Ref MLC 3.2

  Yes

  No

  N/A

• Masters Standing Orders ( Bridge Order) - Ref:ISM 7, IMS 5.0.1

  Yes

  No

  N/A

• GMDSS Book in order

  Yes

  No

  N/A

• Emergency Response Folder Available; Check revision dates

  Yes

  No

  N/A

Ref: IMS 8

• Pre- entry 5oo m check list completed Ref: IMS MAS041

  Yes

  No

  N/A

• Safety Meetings and Pre-Sailing meetings Ref: IMS 11.3

  Yes

  No

  N/A

• Check of QHSE discussion packs/Partners in safety

  Yes

  No

  N/A

• Record of ERRV Exercises (if applicable to class of vessel - REQUIRED) Ref:IMS 8.1

  Yes

  No

  N/A

• Navigational Aids Such as; Magnetic Compass, Gyro, Radars,

  Yes

  No

  N/A

• GPS,

  Yes

  No

  N/A

• Compass in date

  Yes

  No

  N/A

• Compass error book (weekly) IMS 7.1.2

  Yes

  No

  N/A

• Passage Planning OOW002 - Ref: ISM 7, IMS 7.1.1

  Yes

  No

  N/A

Charts and Corrections - Ref: ISM 7, IMS 6.1

Publications

• Crew knowledge of IMS, All crew have signed Signature Sheet

  Yes

  No

  N/A

-Ref IMS MISC010

• Check of Vessel LSA training manual, up to date and signed

  Yes

  No

  N/A

• (MISC011) by all crew members

  Yes

  No

  N/A

• Crane Wire certification not more than 2 years - Ref; ISM 10.3

  Yes

  No

  N/A

• Fall wire certification , not over 12 months old - Ref; ISM 10.3

  Yes

  No

  N/A

• Lanyards correct for vessel -DC and full body harness

  Yes

  No

  N/A

• Navigational Watch Ratings - Ref:ISM 6.2.1, IMS 6.3.8

• Ship Security Training, at least Designated Duties - Ref:ISPS 4

  Yes

  No

  N/A

5.20, IMS 6.3.10

• Checked Sample of Crew for copies of signed SEA and Contract

  Yes

  No

  N/A

• Ref: MLC 2.1, IMS 6.3.12

  Yes

  No

  N/A

• ENG 1 Valid and any restrictions noted

  Yes

  No

  N/A

• Check of crew for Computer Based Training Certificates (2 yearly) Ref: IMS 6.3.4.1

  Yes

  No

  N/A

• Crew members carrying valid passport Ref :IMS 3

  Yes

  No

  N/A

• Check Training Book for vessel induction; Ref IMS 6.3.4

  Yes

  No

  N/A

• Dynamic Positioning (IF APPLICABLE)

  Yes

  No

  N/A

• Crew DP Certification

  Yes

  No

  N/A

• Last FMEA available and reasonable actions taken (all A's & B's)

  Yes

  No

  N/A

• DP check lists in order, DP Operational Manual

  Yes

  No

  N/A

• DP drill Schedule (DP002) being completed as required

  Yes

  No

  N/A

Cargo Operation Procedures -Ref IMS 7.5

• Ship Handling Record Book (Deck Officers) REF: 6.3.4

  Yes

  No

  N/A

• Bridge and Engine room manning level (PSV During ops)

  Yes

  No

  N/A

• Handovers: Master 090, Engineering 091,Mate 092,

  Yes

  No

  N/A

• 2nd Mate 094, , AMA 095,Coxswain 002A

  Yes

  No

  N/A

• All Handovers Comprehensive and signed Ref: IMS 6.3.11

  Yes

  No

  N/A

• MLC - Required Ref: IMS 6.6

  Yes

  No

  N/A

• Hours of rest & Shipboard Working Arrangements REF:MLC 2

  Yes

  No

  N/A

• 3 IMS 6.3.19, Check with individual if happy with HORS noted

  Yes

  No

  N/A

• Copies of Recruitment and Placement Agencies Certificates of

  Yes

  No

  N/A

• MLC Compliance onboard or location known by Master IMS 6.3

  Yes

  No

  N/A

Enviromental

• Ballast Water Management Plan Stamped/Approved - Ref:ISM

  Yes

  No

  N/A

7, IMS 7.6.6

• Ballast Record sheet completed and stored as required IMS 7.6

  Yes

  No

  N/A

• Fresh Water Safety Plan/Risk Assessment Ref: IMS 7.6.5 MGN

  Yes

  No

  N/A

• Fresh Water Annual Test Ref: IMS 7.6.5

  Yes

  No

  N/A

• Fresh water Annual Tank inspection completed Ref ; Sertica

  Yes

  No

  N/A

PMS

• Spill Kit as per IMS 7.6.7

  Yes

  No

  N/A

• SOPEP Contact list up to date and location known IMS 7.6.8.1

  Yes

  No

  N/A

• SOPEP manual reviewed at least every 18 months Ref: IMS 7.6

  Yes

  No

  N/A

• Garbage Record Book - Ref: MARPOL Reg Annex V Reg

  Yes

  No

  N/A

• Company Receipt to be used as per Garbage Manual 7.6.2

  Yes

  No

  N/A

• Garbage Plan (OOW004) all Categories as per Latest Garbage

  Yes

  No

  N/A

• Book - Ref: MARPOL Reg Annex V Reg 10.2

  Yes

  No

  N/A

• Waste Segregation - Ref: MARPOL Reg Annex V Reg 10.2

  Yes

  No

  N/A

Safe System of Work

• Risk Assessment Available- REQUIRED - Ref: ISM 1.2.2, IMS; 7.0

  Yes

  No

  N/A

• TBRA Reviewed at least annually - Ref: ISM 1.2 IMS:7.0.3.1

  Yes

  No

  N/A

• Evidence of Use

  Yes

  No

  N/A

• Crew Involvement Ref ISM 1.2:

• Relevant crew members have signed PTW Manual IMS: 7.0.3.2

  Yes

  No

  N/A

• Issuing of Permits as per Requirements MAS042

  Yes

  No

  N/A

• Isolation Certificate (MAS044) Issued as Required

  Yes

  No

  N/A

Permit To Work

• Permit Conflicts

  Yes

  No

  N/A

Security

• SSA/SSP reviewed

  Yes

  No

  N/A

Security Signage (Restricted Access) - Ref ISPS: 4.8.5.2, IMS 12

• Doors and Hatches as per SSP - Ref: ISPS 4.8.5. COSWP 11.2,

  Yes

  No

  N/A

• SMS 7.3.12

  Yes

  No

  N/A

• Security Log and forms - REQUIRED - Ref ISPS 4.8.38,

  Yes

  No

  N/A

• SSO carrying out security inspections as required

  Yes

  No

  N/A

• SSAS tested (Yearly and 3 monthly) - REQUIRED - Ref ISPS 4.6.1

  Yes

  No

  N/A

• Testing Arrangements Known by Senior Officers - Ref ISPS 4.6

  Yes

  No

  N/A

8.2 , SSP 8.14

• Alarm Points Known by Senior Officers - Ref:SSP 8.14

  Yes

  No

  N/A

• Deck

  Yes

  No

  N/A

• Fire Drill Carried by Crew, note area and type of drill

  Yes

  No

  N/A

• Firemans Outfits - Ref: ISM 8.2

  Yes

  No

  N/A

• Fire Hoses - Ref: ISM 8.2

  Yes

  No

  N/A

• Fire fighting Foam in order and in date

  Yes

  No

  N/A

• PPE - Ref : IMS 7.0.8

  Yes

  No

  N/A

Safe Means of Escape - Ref: ISM 8.1

• International Shore Connection

  Yes

  No

  N/A

• Trip Hazards (Interior/Exterior) Ref: IMS 7.0.4 Safety Officers

  Yes

  No

  N/A

Manual Section 2.2

• Vessel external Fire flaps , free and able to close/open

  Yes

  No

  N/A

• SWL & current colour codes visible on davits and accessories

  Yes

  No

  N/A

Ref: IMS 7.2.7

• Life rafts, service in date, and ID tags correct for vessel

  Yes

  No

  N/A

• Check sample of heaving lines

  Yes

  No

  N/A

• MSDS / Safety Data Sheets Available or know were to locate -

  Yes

  No

  N/A

Ref: ISM 7, IMS 7.2.13

• Check of any other area

  Yes

  No

  N/A

• Correct form being kept for class of vessel as per requirements- Ref :IMS 6.1, ERRV MEDOO2, T Class MED003,

  Yes

  No

  N/A

PSV MED004

• Resuscitation bags set up and in order

  Yes

  No

  N/A

• Regulators in date

  Yes

  No

  N/A

• 2 airways bags set up and ready for use

  Yes

  No

  N/A

• oxygen and entonox bottles set up for use Ref :IMS 6.1

  Yes

  No

  N/A

Crew Interviews

Officers Knowledge

Master Interview

• Galley

  Yes

  No

  N/A

• Chief Mate and 2nd Mate, Knowledge of ATMS, IMS, and vessel

  Yes

  No

  N/A

• SSP

  Yes

  No

  N/A

• Masters Knowledge of IMS, vessel SSP and MLC

  Yes

  No

  N/A

• Annex A Galley Cleaning Schedule in place as per Catering

  Yes

  No

  N/A

• Manual- Ref: MLC 3.2.7, IMS 7.3.1

  Yes

  No

  N/A

• Annex B Records of Food Temperatures in place as per

  Yes

  No

  N/A

• Catering Manual - Ref MLC 3.2, IMS 7.3.1

  Yes

  No

  N/A

• Annex D HACCP completed, displayed and Reviewed IMS:7.3.1

  Yes

  No

  N/A

• Annex E Galley Inspection checklist completed as required

  Yes

  No

  N/A

(weekly)IMS:7.3.1

• Mantrap tested regularly (Fridge/Freezer Alarms)

  Yes

  No

  N/A

• Food Stored as per requirements - Ref:MLC 3.2, IMS:7.3.1

  Yes

  No

  N/A

• Check Sample of Food use by dates (be Careful with Best Before dates) Ref MLC 3.2, IMS:7.3.1

  Yes

  No

  N/A

• Ships Cooks awareness of Hazard Analysis and critical Control

  Yes

  No

  N/A

• Points (HACCP) as found in Catering Manual - Ref: MLC 3.2 IMS

  Yes

  No

  N/A

• Engineering

  Yes

  No

  N/A

• Steering Flat checked

  Yes

  No

  N/A

• Engineers Standing Orders Ref: IMS 10.8 page 4, CENG003

  Yes

  No

  N/A

• Engineers Electronic Log book being completed Ref IMS 10.8

  Yes

  No

  N/A

• Chief Engineers checklists being completed. Ref IMS 14 CENG

  Yes

  No

  N/A

• Sounding pipes operating as required

  Yes

  No

  N/A

• Sertica - Maintenance Ref: ISM 10.2.1, IMS 6.1

• Vessel Defects noted Ref: IMS 10.4

  Yes

  No

  N/A

• Fuel oil Bunkering checklist (ENG002) Fuel Oil Bunkering notice IMS 7.4.2.1 Lube Oil Bunkering Dirty Oil Transfer

  Yes

  No

  N/A

• Checklist (ENG004) completed as required

  Yes

  No

  N/A

• Oil Record Book signed by Master - Ref: ISM 6.1

  Yes

  No

  N/A

• Check for Leaks and Improvised drip trays

  Yes

  No

  N/A

Machinery Spaces General Condition -

• Safety Devices Ref: IMS 10.8

  Yes

  No

  N/A

• Check of vessels Lock of Station. Ref :IMS 7.2.16

  Yes

  No

  N/A

• Other areas checked

  Yes

  No

  N/A

Engineering Crew Interview

• Engineering staff knowledge of IMS, SSP, ATMS and

  Yes

  No

  N/A

• Emergency engineering process

  Yes

  No

  N/A

Closing Meeting, Results and Summary

Audit Findings

• Have any Observations been Noted

  Yes

  No

  N/A

• Have any Non Conformances been noted?,

  Yes

  No

  N/A

• Has any particularly good practice been noted?

  Yes

  No

  N/A

Masters acceptance of audit findings - Master to Sign

• Auditor acceptance of Masters proposed corrective actions -

  Yes

  No

  N/A

• Auditor to Sign

  Sign

Closing Meeting

• - Explain the Findings and Observations and review them

• with the crew

  Yes

  No

  N/A

- Review the audit summary

• - Thank everyone for their co-operation

  Yes

  No

  N/A

• List of those Present