AB Group - SV3 - Scoping Meeting Report

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• Site

• Site Address
  Address

• Conducted on

  Date

• AB Group - Project Consultant

• Project Consultant Signature

  Sign

Attendees contact details

• Co-op Project Manager

• Architect

• Quantity Surveyor

• TCG Facilities Manager

• Incumbent Refrigeration Contractor

• Refrigeration Installation Company

• Electrical Contractor

Store Info

• Store Address, phone & ID number.

• Store opening hours & Delivery Restrictions

• Closure or Non-closure

  Select Closure Non closure

  • Closure
  • Non closure

Air conditioning

• Review condition of existing AC equipment - No Works / Refurbish / Replace

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Identify location for new AC units

• Take photo

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Refrigeration Pack

• Review condition of existing refrigeration pack / condensing units is / are it to be refurbished or replaced?

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Take photo

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• Refrigeration plant refurbishment schedule

• Take photo

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• Identify location for new pack & or condensing units

• Take photo

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Refrigeration Condenser

• Review condition of condenser is it to be refurbished or replaced?

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Identify location for new condenser

• Take photo

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• Condenser refurbishment schedule

• Take photo

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Refrigeration Maintenance Works

• Identify any outstanding maintenance to the maintenance contractor for any equipment to be replaced at the refit, so that should the refit not take place the schedule is passed to FMSS for action by the maintenance contractor.

• Maintenance Schedule

• Take photo

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Associated Health & Safety Works

• Identify any H&S works required to maintain the refrigeration & air conditioning plant.

  Select Edge Protection External lighting Walkway Handrail control panel protection

  • Edge Protection
  • External lighting
  • Walkway
  • Handrail
  • control panel protection

• Further associated health & safety works

• Take photo

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Refrigeration Plant Cages

• Are any cages required to house the refrigeration & or air conditioning plant?

  Select Yes No

  • Yes
  • No

• Advise cage dimensions

• Take photo

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Noise Attenuation

• Review noise survey & site regarding attenuation requirements

• Take photo

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Refrigeration Services Route

• Co-ordinate with main contractor, electrical contractor Sudlows & refrigeration installation contractor for the design & reuse of existing cable tray & fixings for new / retained pipe work, in order to illuminate duplication & & full utilisation of installed tray - where ever possible.

• Take photo

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Display cases

• Review condition of display cases & agree to refurbish or replace

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

Redundant display case schedule

• Redundant case schedule

• Redundant display case schedule including Assett number for cases being removed as part of refit

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New refrigerated display cases

• Cases - Replace integral cases Y/N

  Select Yes No

  • Yes
  • No

• Cases - Replace remote HT cases Y/N

  Select Yes No

  • Yes
  • No

• Cases - design / scope refrigeration system to accommodate new HT cases to new layout drawing.

• Take photo

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• Cases - Replace remote LT cases Y/N

  Select Yes No

  • Yes
  • No

• Cases - design / scope refrigeration system to accommodate new LT cases as per new layout drawing.

• Take photo

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Refurbishment schedule for existing refrigerated display cases being retained.

• Case refurbishment schedule

• Take photo

  Media

• Review case drainage

  Select No works Drainage survey required Jet clean case mains drain clean case drains

  • No works
  • Drainage survey required
  • Jet clean case mains drain
  • clean case drains

• Take photo

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• Cases - Agree any new shelves required to achieve the merchandising plan (e.g. new shelves if a case is changing to produce or additional based on the merch plan)

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Take photo

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• Cases - Review condition of case signage is it to be reused or replaced?

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Take photo

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• Cases - Review condition of bump rail & agree scope to replace

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

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• Cases - Review condition of night blinds and agree scope (nothing / repair / replace )

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Add media

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• Cases - Review case lighting

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Take photo

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• Cases - Review ticket strips - damaged / missing & agree scope to replace.

  Select Refurbish Replace Remove

  • Refurbish
  • Replace
  • Remove

• Take photo

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• Cleaning - Review condition of cases & agree level of deep clean ( internal, external , both)

  Select Refurbish Replace Remove

  • Refurbish
  • Replace
  • Remove

• Take photo

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• Cases - Review condition of honeycomb & agree scope ( repair / replace)

  Select Refurbish Replace Remove

  • Refurbish
  • Replace
  • Remove

• Take photo

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• Cases - Review condition of kickplate plinths (nothing / refurbish / replace)

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Take photo

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• Cases - Review condition of canopies and agree scope (nothing / clean / touch up / spray)

  Select Closure Non closure

  • Closure
  • Non closure

• Take photo

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• Cases - Review condition of endwalls and agree scope ( nothing / clean / refurbish / replace)

  clean

  refurbish

  replace

  no

  tbc

• Take photo

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• Cases - Review condition of any missing / damaged Perspex product and system dividers & agree scope ( repair / replace)

  Repair

  Replace

  fit protection

  N/A

• Take photo

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• Cases - Review condition of air grills and agree scope ( clean / replace )

  Select Refurbish Replace Remove

  • Refurbish
  • Replace
  • Remove

• Take photo

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Case Drainage

• Review case drainage requirements

  Select Mains drain Pump drains TBC

  • Mains drain
  • Pump drains
  • TBC

• Take photo

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Back of House

Frozen Food Coldroom

• Review condition of LT cold rooms & agree scope of works - Repair / Replace

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Check proposed layout drawing vs actual dimensions on site to ensure new rooms will fit.

• Take photo of location for new LT coldroom

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• Review the condition of the LT cold room door - replace / refurbish

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Review the condition of the LT cold room wall panels

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Review condition of LT cold room floor panels

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Verify LT cold rooms are connected to RDM alarm panel

  Select Yes No

  • Yes
  • No

• Pressure relief valve fitted Y/N

  Yes

  No

• Personnel trapped alarm fitted Y/N

  Select Yes No

  • Yes
  • No

• Are insulated strip curtains fitted? Y/N

  Yes

  No

  N/A

• LT food cold room Refurbishment schedule

• Take photo

  Media

Dairy Cold Room

• Dairy Cold rooms Are the existing dairy cold rooms to be retained or replaced?

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Check the proposed layout drawing vs actual site dimensions to ensure that proposed new HT cold room will fit.

• Take photo of location of new HT coldroom

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• HT cold room refurbishment schedule

• Review the condition of the coldroom drains - internal & external. Are the coldrooms to be drained via mains drainage or drain pumps?

  Select Mains drain Pump drains TBC

  • Mains drain
  • Pump drains
  • TBC

• Review the condition of the dairy coldroom floor panels if applicable - Repair, replace, fit protection

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Review the condition of the HT coldroom wall panels - Repair, replace, fit protection

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Review the condition of the HT cold room door - Refurbish, Replace, Fit protection

  Select Repair Replace fit protection N/A

  • Repair
  • Replace
  • fit protection
  • N/A

• Verify HT cold rooms are connected to RDM alarm panel

  Select Yes No

  • Yes
  • No

• Personnel trapped alarm fitted Y/N

  Select Yes No

  • Yes
  • No

• Review condition of HT cold room lighting to ensure spec conformity & lux levels.

  Select Main LED light fitting - replace Emergency light fitting - replace No Works

  • Main LED light fitting - replace
  • Emergency light fitting - replace
  • No Works

• Take photos

  Media

Cold Room Drainage

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Bakery Prep Area

• Review existing bakery prep & agree scope of works - Is AC to be removed/ retained or replaced?

  Select Refurbish Replace Remove

  • Refurbish
  • Replace
  • Remove

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Manager's Office

• Review existing alarm system - is it to be refurbished or replaced?

  Select No works Refurbish Replace

  • No works
  • Refurbish
  • Replace

• Review the RDM & schedule to be produced for refurbishment as per current TCG spec.

  Select Yes No

  • Yes
  • No

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Electrical Mains

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Case & Plant Delivery door

• Identify plant & case delivery door & advise dims

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Associated survey requirements

• Asbestos Survey available Y/N

  Select Yes No

  • Yes
  • No

• Ceiling survey available Y/N

  Select Yes No

  • Yes
  • No

• Building Construction Issues

• Take Photo

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• Crane location if required

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