Access Control Completion and Handover Paperwork - NCP109

Client and System Infomation

• Customer Name

• Address
  Address

• Contract Number

• Date of Install

  Date

• System Type (Make/Model)

Access Control Readings and Testing sheet

• Instructions
  
  1. complete the sections Fully.
  2. Add Photos in ""Images"" and Comments in ""Notes"" on each question, AS REQUIRED
  3. Add a Corrective Measure in ""Action."" if there are any actions to be carried out by Customer
  4. Complete the by providing a digital signature by the installing engineer and the customer

Controlled door information

• Add Door Information

Door

Door 1 Information

• Access Point Classification (NCP109 Clause4.3)

  Class 1 - Low Risk

  Class 2 - Low to Medium Risk

  Class 3 - Medium to High Risk

  Class 4 - High Risk

• Parent ACU UID/Serial number

• Door Location

• Read in type :

  Select Prox Reader Card Swipe Keypad/Keyprox HID reader Bio-metrics Paxton net 2 Entry call station Entry phone Other

  • Prox Reader
  • Card Swipe
  • Keypad/Keyprox
  • HID reader
  • Bio-metrics
  • Paxton net 2 Entry call station
  • Entry phone
  • Other

• Reader IN Voltage

  12v DC

  9v DC

  24v DC

  24v AC

  POE

• Door exit method ( RTE/Reader)

  Reader

  Request to Exit

  Handle/Push Pad

  Thumb turn

• Reader OUT Voltage

  12v DC

  9v DC

  24v DC

  24v AC

  POE

• Door Release time

• Door Monitoring installed

  Yes

  N/A

• Type ( select all that apply )

  Select Door held open Door forced open Anti-passback Tailgating

  • Door held open
  • Door forced open
  • Anti-passback
  • Tailgating

• door held open delay

• Door forced alarm duration

• Door Lock Type

  Select Mini-Maglock ( non monitored) Mini- Maglock ( Monitored) Standard Maglock ( non-monitored) Standard Maglock ( Monitored) Rim Lock ( fail safe ) Rim lock (Fail secure) Sheer lock Solenoid Bolt Double Mini-Maglock ( non monitored ) Double Mini-Maglock ( Monitored) Standard Double Maglock ( Non-Monitored) Standard Double Maglock ( Monitored) EN179 Electronic Handle/Pad (Emergency Exit) EN1125 Electronic Pad/Bar (Panic Exit)

  • Mini-Maglock ( non monitored)
  • Mini- Maglock ( Monitored)
  • Standard Maglock ( non-monitored)
  • Standard Maglock ( Monitored)
  • Rim Lock ( fail safe )
  • Rim lock (Fail secure)
  • Sheer lock
  • Solenoid Bolt
  • Double Mini-Maglock ( non monitored )
  • Double Mini-Maglock ( Monitored)
  • Standard Double Maglock ( Non-Monitored)
  • Standard Double Maglock ( Monitored)
  • EN179 Electronic Handle/Pad (Emergency Exit)
  • EN1125 Electronic Pad/Bar (Panic Exit)

• Provide details

• Lock Voltage

  12v DC

  9v DC

  24v DC

  24v AC

  POE

• Door Lock Override facility

  Select Break Glass Keyswitch Fire Alarm Interface Fireman switch Lock Thumb turn Emergency Release Handle/Pad/Bar EN13637 compliant solution

  • Break Glass
  • Keyswitch
  • Fire Alarm Interface
  • Fireman switch
  • Lock Thumb turn
  • Emergency Release
  • Handle/Pad/Bar
  • EN13637 compliant solution

ACU Main Control unit Equipment and Power supply tests

• Add ACU Information

ACU

ACU 1

• ACU TYPE

  Select Pac 512 Pac 500 TDSI Excel 2 TDSI Excel 4 Paxton Paxton net 2 Entry Paxton Switch 2 Standalone Keypad

  • Pac 512
  • Pac 500
  • TDSI Excel 2
  • TDSI Excel 4
  • Paxton
  • Paxton net 2 Entry
  • Paxton Switch 2
  • Standalone Keypad

• ACU Location

• ACU Serial number/UID number

• Number of doors the ACU can control

  Select 1 2 3 4 5 6

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6

• ACU IP Address ( If applicable )

• PSU Charging Voltage .................. Vdc

• PSU Battery/AUX Voltage Current .................mA

• Battery Capacity fitted if applicable

  Select 2.1 ahr 3.2 ahr 7 ahr 10 ahr 12 ahr 17 ahr No battery fitted

  • 2.1 ahr
  • 3.2 ahr
  • 7 ahr
  • 10 ahr
  • 12 ahr
  • 17 ahr
  • No battery fitted

Entry Phone System system

• Entry phone system installed ?

  Yes

  N/A

Entryphone System installed

• System Type

  Paxton Net 2 Entry

  Aiphone

  BPT

  Videx

  other

External Call stations

• Add Call station :

Call Station

External Station 1

• Location

• Video or Audio only

  Video and Audio

  Audio only

• ID number /IP address :

• Linked to internal station

Internal Handsets

• Add Internally fitted handset information

Answer station

Handset 1

• Location

• Video or Audio only

  Video and Audio

  Audio only

• ID number /IP address :

PC's

• Add PC'S controlling database

PC

• PC Location

• PC IP address :

• Is PC Running Software as a Server or as Client

  Yes

  No

  N/A

• Firmware/Software version number

3rd Party Interface's

• Fire Alarm Door override relays

  Yes

  No

  N/A

• Provide Details

• CCTV control link

  Yes

  No

  N/A

• Provide Details and locations

• Intruder Alarm link

  Yes

  No

  N/A

• Provide Details and locations

• BMS System Interface

  Yes

  No

  N/A

• Provide Details and locations

Inspection checklist

• Cabling has been carried out following wiring regulations (BS7671) on how cables are supported in the event of a fire I.E metal clips/ties used to support cable along the entire route to prevent premature collapse.

  Yes

  N/A

• Give details as to why not applicable

• Network cables have been tested for Wire mapping, Short/Open circuits and terminated as per T568B colour codes

  Yes

  N/A

  Installed by others

• If a complex structured network is Installed full certified test records are completed and supplied

  Yes

  N/A

  Installed by others

• Ensure the system is logging all Access/Egress and attempted access events in the event log.

  Yes

  N/A

• Cables, connectors, patch panels, termination blocks and outlet sockets all compatible, i.e., Cat 5e and Cat 6 components and cables should not be mixed.

  Yes

  N/A

• Checked and recorded the Normal and Door Unlocking DC/AC loading readings

  Yes

  N/A

• Mains supply connected to an Unswitched Spur - If left on Plug awaiting spur to be fitted make a note and obtain customer signature

  spur fitted

  No spur fitted on captive plug

• Check Supply fuses to the installtion have the correct rating

  Yes

  N/A

• Check batteries are clearly marked with date of installation ( if fitted )

  Yes

  N/A

• Remove mains supply and check the battery supply voltage of all equipment is within the specified limits of the manufacturers equipment and the system operates normally

  Yes

  N/A

• Check the operation of Each access point device ( Reader/keypad/Biometrics)

  Yes

  N/A

• Ensure Release time for each door is recorded and does not exceed 10s

  Yes

  N/A

• confirm the correct alarm conditions are correctly indicated

  Yes

  N/A

• check verification of access levels by input of appropriate data in database

  Yes

  N/A

• Check all emergancy release function work correctly

  Yes

  N/A

• Check all devices are fitted to meet DDA complient levels (1.3m +/- 300mm)

  Yes

  N/A

• Check that all suplus material and equipment is cleared from site and that the customers premises have been left tidy

  Yes

  N/A

• take pictures of work areas

  Media

• Are door ACU's fitted within the secure area

  Yes

  N/A

• Have you informed the customer that any documents left on site may contain personal information about there security and should be stores securely, as per ISO 27001 & GDPR Policy

  Yes

  N/A

Amendments to specification

• confirm that the Requirements of NCP 104 and BS EN 50132-7:1996 and all other relevant requirements are met and any changes to the specification are agreed and documented

  No Alterations

  Alterations to spec
add detail for each alteration

• Details of Changes to specification

Completion certificate

• User's trained

  Yes

• User trained

User

• Add signature

  Sign

• User guide supplied

  Yes

  No

  N/A

• Number of Fobs/Codes/Cards supplied

Final sign off

• I Sign to confirm that :
  -->I am happy to accept the installed system and that I have been given a demonstration and am happy with how the system works and what to do in the event of malfunction
  -->I agree that the site has been left clean and tidy
  -->The system has been left fully operational.
  -->There is a need to take regular backups of the system (especially after changes to user access levels or adding/removing users)
  -->Periodic maintenance of door furniture and correct operation of door closers is our (the user's) responsibility
  -->Where Interfaced with the fire alarm system it is our (the user's) responsibility to ensure the doors are released during the weekly tests
  -->We (the users) will ensure that emergency release units are not misused and rest after false use.
  --> We are happy with the Installing company retaining any codes/Access information required for ongoing maintenance.
  --> We are aware of the DPA and UK GDPR legal requirements
  -->The system has been left fully operational.
  --> Payment in full will be made as per agreement.

• Customer/Customer's representative's Name & Signature

  Sign

• Engineer Name & Signature

  Sign

• Date of Handover

  Date

• following the completion of works the following will be issued within 30 days:
  --> NSI Certificate of Compliance - A trusted mark showing the system has been installed in line with the highest standards.
  --> Customer Satisfaction survey