ACGC Venue Supervisor Report

Arts Centre Gold Coast 135 Bundall rd Surfers Paradise QLD 4217

• Event Title

• ACGC Event number

• Name of Venue Supervisor

• Company Name

• Primary Contact

• Conducted on

  Date

Venue Supervisor Details

• Start Time

  Date

• Break Time 1

  Date

• Break Time 2

  Date

• Finish Time

  Date

Event Details and Running Times

• Bump In Time Commence

  Date

• Client Arrival Time

  Date

• Rehearsal Start

  Date

• Rehearsal Finish

  Date

• Bump Out Time Complete

  Date

• Client Depart Time

  Date

SHOW Running Times

• SHOW 1 ACTIVE

  Off

  On

• House Open

  Date

• House Pax

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Act 3 start

  Date

• Show Finish Time

  Date

• SHOW 2 ACTIVE

  Off

  On

• House Pax

• House Open

  Date

• Act 1 start

  Date

• Intermission 1

  Date

• Act 2 start

  Date

• Intermission 2

  Date

• Act 3 start

  Date

• Show Finish Time

  Date

Front Of House / Box office

• Front of House Information

  Off

  On

• Alterations to seating plan ( technical holds )(confirmed with Box office)

  Yes

  No

• Seating plan alterations -

• Any potential factors impacting show start time

  Yes

  No

• Details of factor impacting show start time

• Show report requested / provided to client

  Yes

  No

• Show 1 final numbers

• Show 2 final numbers

• Child protection strategy communicated

  Yes

  No

• Performance in Aisleway / Off front of stage

  Yes

  No

• Use of Camera / Video / Flash Photography

  Yes

  No

• Lock out specifications

  Yes

  No

• Void access downstage of Proscenium used

  Yes

  No

• Offensive language used

  Yes

  No

• Pre Show announcement from client

  Yes

  No

• Strobe lighting used

  Yes

  No

• Smoke / Haze effects used

  Yes

  No

• Performer Meet and Greet

  Yes

  No

• Location

Venues In Use

• Arts Theatre - Tap to enter tech staff name

  Yes

  No

• Showroom - Tap to enter tech staff name

  Yes

  No

• Lakeside Terrace - Tap to enter tech staff name

  Yes

  No

• The Lounge - Tap to enter tech staff name

  Yes

  No

• Panorama Suite - Tap to enter tech staff name

  Yes

  No

• The Basement - Tap to enter tech staff name

  Yes

  No

• The Space - Tap to enter tech staff name

  Yes

  No

• Galleries - Tap to enter tech staff name

  Yes

  No

• The Studio - Tap to enter tech staff name

  Yes

  No

• The Terrace Stage - Tap to enter tech staff name

  Yes

  No

• Other Venue or Event - Tap to enter tech staff name

  Yes

  No

Venue Supervisor

• Review iTheatre Calendar

  Yes

  No

• Ensure Technical Estimate Is signed

  Yes

  No

  Done

  N/A

• Ensure child protection strategy is signed

  Yes

  No

  Done

  N/A

• Ensure Risk management document is signed

  Yes

  No

  Done

  N/A

Client

• Client provided with safety induction

  Yes

  No

  Done

  N/A

• Add signature

  Sign

• Client access card issued

  Yes

  No

  Done

  N/A

• Card numbers

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15

• Add signature

  Sign

• Client access card returned

  Yes

  No

  Done

  N/A

• Client Cards NOT returned

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15

• Client compliance with Child Protection Strategy

  Yes

  No

  Done

  N/A

• Details of CPS breach

• Client request for additional resources or staffing

  Yes

  No

• List additional staffing and resources

• Client Signature

  Sign

ACGC Staff

• ACGC event staff present as rostered

  Yes

  No

• Staff member name

• ACGC Staff suitably attired

  Yes

  No

• Staff member name

VENUE COMPLIANCE

ACGC Venues

• Building facilities clean and refreshed

  Yes

  No

• Cleaning ticket -

• Building maintenance issues detected

  Yes

  No

• Maintenance Ticket -

• Air Conditioning issues detected

  Yes

  No

• Air Conditioning ticket -

• Smoke isolation and de-isolation conducted

  Yes

  No

• Smoke detector isolation -

• Fire fighting equipment / system issues detected

  Yes

  No

• Fire system ticket -

• Was an incident reported ?

  Yes

  No

• Incident Report ticket -

• Was a ACGC Risk Assessment implemented

  Yes

  No

• Risk assessment ticket -

• Risk assessment ticket media -

  Media

Contractors (ie Riggers/Electrical/Pyrotechnicians)

• Were Certified / Licensed contractors used ?

  Yes

  No

• Contractor name -

• Contractor Certification -

• Contractor Certification image -

  Media

• Contractor Risk Assessment media - ( scan / file from company drive )

  Media

Event Recording (LBA)

• Is event being recorded ?

  Yes

  No

• Camera locations

  Select FOH mix position FOH seating Backstage

  • FOH mix position
  • FOH seating
  • Backstage

INTERNAL COMMUNICATION:

After Hours Emergency Command Structure

• List After Hours Emergency Command Structure

  Yes

  No

  N/A

• Chief Fire Warden

• Deputy Chief Warden

Functions & Events

• Times / Location for client rider

  Yes

  N/A

• Location

• Additional requests - F&E estimate / cafe receipt

  Yes

  No

• Request Functions or Cafe staff to meet with client

Venue Supervisor Comments

• Venue Supervisor comments

  Yes

  No

• Venue Supervisor comments

VENUE SUPERVISOR / CLIENT AUTHORISATION

• VS Signature

  Sign

• TIME:

  Date