ADFC Quality One Dairy Audits

• Licensee / Milk Producer

• Farm Address:
  Address

• Phone number of auditee:

• Email address

• Dairy Licence No./Supplier Number

• Conducted on

  Date

• Date of previous audit

  Date

• Current Dairy Licence

  Media

• Has relevant information in current ADFC Manual been completed?

  Yes

  No

• Has TPC mostly remained < 15000 since the last audit?

  Yes

  No

• Comments

• Has BMCC/SCC remained < 250000 since the last audit?

  Yes

  No

• Comments

• Have you had any incidents of antibiotic or pesticide residues since the last audit?

  Yes

  No

• Comments

• Are milk slips consistently 5.0C or less?

  Yes

  No

• Cleanliness of milking premises, surrounds and equipment.

  Very good

  Satisfactory

  Requires attention

• (Record Sheet 1)

  Media

• Date of last milking machine test

• Change of inflations

• Change of other rubberware

• Date of last vat service

• Cleaning program displayed

  Yes

  No

• Add media

  Media

• APVMA/NRA-Registered cleaning chemicals

  Yes

  No

• Are cleaning chemical containers clearly labelled, safely stored and disposed of securely?

  Yes

  No

• Visual inspection of milking plant and vat room.

  Very good

  Satisfactory

  Requires attention

• Capacity of hot water systems servicing the dairy

• Six-monthly review , including temperature verification, of hot water system. (Record Sheet 1)

  Yes

  No

• Six-monthly calibration of automatic cleaning systems.

  Select Yes No NA

  • Yes
  • No
  • NA

• Water source for cleaning plant?

  Select Rain Water Town Water Bore Water Channel Water Recycled/grey water Spring/Stream/River Water

  • Rain Water
  • Town Water
  • Bore Water
  • Channel Water
  • Recycled/grey water
  • Spring/Stream/River Water

• Is this water treated?

  Yes

  No

• Water source for teat/udder washing?

  Select Rain Water Town Water Bore Water Channel Water Recycled/grey water Spring/Stream/River Water

  • Rain Water
  • Town Water
  • Bore Water
  • Channel Water
  • Recycled/grey water
  • Spring/Stream/River Water

• Is this water treated?

  Yes

  No

• Water source for animal consumption?

  Select Rain Water Town Water Bore Water Channel Water Recycled/grey water Spring/Stream/River Water

  • Rain Water
  • Town Water
  • Bore Water
  • Channel Water
  • Recycled/grey water
  • Spring/Stream/River Water

• Is this water treated?

  Yes

  No

• Water source for yard washdown?

  Select Rain Water Town Water Bore Water Channel Water Recycled/grey water Spring/Stream/River Water

  • Rain Water
  • Town Water
  • Bore Water
  • Channel Water
  • Recycled/grey water
  • Spring/Stream/River Water

• Is there a management plan for any grey/recycled water used? (Record Sheet 3)

  Select Yes No NA

  • Yes
  • No
  • NA

• Milk must be cooled to < 5 degrees C within 3.5 hours of switching on the vat.

• Has a milk chilling efficiency test been carried out in hot weather/during peak production? (Record Sheet 4)

  Yes

  No

• Add media

  Media

• When was vat temperature probe last calibrated by vat technician?

  within past 2 years

  between 2 to 3 years ago

  more than 3 years ago

• Annual calibration of hand-held thermometer (Record Sheet 4)

  Yes

  No

• Records kept of comparison of vat displayed temp. with calibrated hand-held thermometer temp. (Record Sheet 4)

  Yes

  No

• Add media

  Media

• Storage of agricultural chemicals.

  Select Locked chemical shed Machinery shed/workshop disused dairy contractor supplied NA unsatisfactory storage

  • Locked chemical shed
  • Machinery shed/workshop
  • disused dairy
  • contractor supplied
  • NA
  • unsatisfactory storage

• Broadacre spray treatments (recorded within 48 hr.) (Record Sheet 5)

• Have any broadacre spray treatments been carried out since the last audit?

  Yes

  No

• Date of use

  Date

• Paddock ID/area treated

• Reason for spray (weed or pest sprayed for)

• Name(s) and rate(s) of chemical(s) used.

• Wind speed, wind direction, temperature (or Delta T value)

• WHP

• Name/initials of operator (name and address if contractor used)

• Personal protective equipment used (NA if contractor used)

  Yes

  No

  NA

• Add media

  Media

• Spot-spraying records (Record Sheet 5)

• Have any spot spraying activities been carried out on pastures since last audit?

  Yes

  No

• Name of chemical

• Mixing rate

• Date of mixing

• Add media

  Media

• MSDS available for stored agricultural chemicals

  Yes

  No

  NA

• Chemical User's Course completed

  Yes

  No

  NA

• Chemical register maintained. (Record Sheet 6)

  Yes

  No

  NA

• Add media

  Media

• How are treated paddocks withdrawn from grazing rotation? (e.g. whiteboard records, follow rotation, pre-crop sprayout, pasture renovation)

• Personnel trained/competent to administer veterinary medicines

  Select Farmer/Farm Manager Sharefarmer Competent employee

  • Farmer/Farm Manager
  • Sharefarmer
  • Competent employee

• Storage of veterinary medicines

  Select Fridge Cabinet Dairy Office Storage container with lid Unsatisfactory storage

  • Fridge
  • Cabinet
  • Dairy Office
  • Storage container with lid
  • Unsatisfactory storage

• Adequate labelling of drugs.

  Yes

  No

• Veterinary medicines within use-by date.

  Yes

  No

• Permanent animal treatment records

• Cow ID

  Yes

  No

• Reason for treatment

  Yes

  No

• Date(s) of treatment

  Yes

  No

• Dosage rate/ treatment interval/number of treatments

  Yes

  No

• WHP for milk/ meat/ESI

  Yes

  No

• Name/initials of person administering drug.

  Yes

  No

• Add media

  Media

• What happens to milk from cows under antibiotic treatment?

  Select fed to heifer calves disposed of

  • fed to heifer calves
  • disposed of

• How are treated animals identified/isolated?

  Select coloured paint on udder/legs coloured leg bands/tail tape run as separate herd milked into a test bucket computer-drafted until end of milking

  • coloured paint on udder/legs
  • coloured leg bands/tail tape
  • run as separate herd
  • milked into a test bucket
  • computer-drafted until end of milking

• Permanent Dry Cow Records (Record Sheet 7)

• Name of DCT

• Date and ID of cows treated

• Pre and post-calving WHP for milk/meat/ESI

• Add media

  Media

• How is veterinary medicine register maintained? (Record Sheet 6)

  Record kept of batch nos. and exp.dates of all purchased vet medicines

  Maintained via Vet invoices

  No register maintained

• Add media

  Media

• PIC Number

• How are stock identified?

  Select NLIS tags/electronic collars individual tags freeze brands brass tags or tattoos

  • NLIS tags/electronic collars
  • individual tags
  • freeze brands
  • brass tags or tattoos

• Are NVDs correctly completed for sale of all livestock? (cows, bulls, young stock)

  Yes

  No

  NA

• Are NVDs received for purchased livestock?

  Yes

  No

  NA

• Has PIC no. been transferred on NLIS database for all sales and purchases of livestock?

  Yes

  No

• In what form is stock register maintained? (Record Sheet 9)

  Select Computer record Stock register Breed association records (stud stock) Wall charts Other No records kept A.I. records maintained

  • Computer record
  • Stock register
  • Breed association records (stud stock)
  • Wall charts
  • Other
  • No records kept
  • A.I. records maintained

• Vendor declarations must be obtained for ALL purchased stock feeds (whole or crushed grain,pellets,hay, silage, straw, mineral supplements).

• Are vendor declarations available for grain, pellets, mineral supplements?

  Yes

  No

  NA

• Add media

  Media

• Are vendor declarations available for purchased hay or silage?

  Yes

  No

  NA

• Add media

  Media

• What method(s) are used to control flies around the dairy?

  Select Fans Misters Chemical application to cows Chemical application to buildings None required

  • Fans
  • Misters
  • Chemical application to cows
  • Chemical application to buildings
  • None required

• Records of chemical fly control. (Record Sheet 11)

  Media

• What methods are used to control rodents around the dairy?

  Select Bait stations (marked on map) Contractor employed for laying baits Other None required

  • Bait stations (marked on map)
  • Contractor employed for laying baits
  • Other
  • None required

• Records of rodent control.(Record Sheet 11)

  Media

• Where are rodent poisons stored?

• Have rodent poisons purchases been added to chemical register?

  Yes

  No

  NA

• Regarding BJD, which category does your herd fall into?

  On JD-Cap program with vet

  Low-prevalence

  Suspect

  Non-assessed

  No known Johnes disease

• 3 Point Calf-rearing Program:

• Calves taken from cows within 24 hours of birth

  Yes

  No

• Calves reared in a clean dry environment until weaned, free from contact with effluent from adult cows.

  Yes

  No

• Time calves graze adult-free pasture after weaning.

  Six months

  Six to twelve months

  Twelve to eighteen months

  Adult-free pasture until join herd

• Does this farm employ external staff?

  Yes

  No

• How many full-time and part-time workers are employed?

• What precautions are taken by personnel against the spread of food-borne illness?

  Select Gloves and protective clothing worn by milkers No smoking in dairy Workers showing symptoms of illness (e.g.gastro) do not milk

  • Gloves and protective clothing worn by milkers
  • No smoking in dairy
  • Workers showing symptoms of illness (e.g.gastro) do not milk

• Are written records kept of staff training? (Record Sheet 12)

  Yes

  No

  NA

• Add media

  Media

• Describe your effluent system.

• How is effluent dispersed on farm?

  Select By travelling irrigator Solids excavated annually/biannually - spread over pasture when dry Liquids added to irrigation system Liquids added to channel for flood irriagation Hose moved from paddock to paddock Sprinkler moved from paddock to paddock Slurry spreader (owner operated) Slurry spreader (contractor) Excavated solids added to compost Direct application daily

  • By travelling irrigator
  • Solids excavated annually/biannually - spread over pasture when dry
  • Liquids added to irrigation system
  • Liquids added to channel for flood irriagation
  • Hose moved from paddock to paddock
  • Sprinkler moved from paddock to paddock
  • Slurry spreader (owner operated)
  • Slurry spreader (contractor)
  • Excavated solids added to compost
  • Direct application daily

• How long are cows withheld from grazing effluent-treated pastures?

• How are effluent-treated paddocks identified?

• Is effluent contained on site?

  Yes

  No

• Is effluent spread over at least 10% of farm to prevent nutrient overload?

  Yes

  No

• Is there evidence of pond overflow or encrustment of pond surface?

  Yes

  No

• Evidence of irrigation infrastructure

  Select NA (contractor used) slurry spreader sighted pump visible at pond solids trap sighted travelling irrigator sighted solids separation system sighted

  • NA (contractor used)
  • slurry spreader sighted
  • pump visible at pond
  • solids trap sighted
  • travelling irrigator sighted
  • solids separation system sighted

• Is an internal audit carried out annually?

  Yes

  No

  NA

• Are non-conformances identified at an internal audit rectified and recorded?

  Yes

  No

  NA

• Have non-conformances/incidents (e.g. vat/machinery breakdowns, contaminated milk) been recorded and rectified?

  Yes

  No

  NA

• Have non-conformances from the last external audit been rectified?

  Yes

  No

  NA

• Major Non - Conformances (to be rectified within 30 days):

• Minor Non-Conformances (to be rectified by next audit):

• Advisories:

Summary of Non-Conformances

• Major:

• Minor:

• Advisory:

• Result of Audit

  Approved

  Not Approved

• Farmer signature:

  Sign

• Auditor signature:

  Sign