Bulla Family Dairy Farm Quality Assurance

• Name of Licensee

• Name of Auditee

• Farm Address

• Date of audit

  Date

• Licence No.

• Supplier No.

• email address

• PIC No.

• Current Dairy Licence

  Media

• Are details on p. 4 & 5 of Bulla Manual completed and current?

• How are stock identified?

  Select NLIS eartags/electronic collars eartags freeze brands tattoos brass tags photos

  • NLIS eartags/electronic collars
  • eartags
  • freeze brands
  • tattoos
  • brass tags
  • photos

• In what form is the stock register maintained?

  Select electronic record (Easy dairy, Mistro etc.) stock register book wall charts herd test records calving records Bulla Record sheet 1

  • electronic record (Easy dairy, Mistro etc.)
  • stock register book
  • wall charts
  • herd test records
  • calving records
  • Bulla Record sheet 1

• Are calves identified soon after birth?

  Yes

  No

• How is milk from treated or fresh cows kept separate?

  Select treated/fresh cows always in a separate herd treated/fresh cows milked into test bucket if less than five cows treated/fresh cows always miked into test bucket, regardless of numbers

  • treated/fresh cows always in a separate herd
  • treated/fresh cows milked into test bucket if less than five cows
  • treated/fresh cows always miked into test bucket, regardless of numbers

• How do you dispose of antibiotic-contaminated milk?

  Select Fed to non-saleable calves Tipped out

  • Fed to non-saleable calves
  • Tipped out

• Are CVDs available for purchased grain/pellets?

  Yes

  No

  N/A

• Are CVDs available for purchased hay/silage?

  Yes

  No

  N/A

• Are records kept of any supplements/additives added on farm? (Record sheet 6)

  Yes

  No

  N/A

• Where are agricultural chemicals stored?

  Select in a separate room at the dairy in a dedicated chemical shed in a farm shed N/A - no agricultural chemicals store on farm

  • in a separate room at the dairy
  • in a dedicated chemical shed
  • in a farm shed
  • N/A - no agricultural chemicals store on farm

• Are permanent records kept of boom spraying activities? (Record sheet 10)

  Select Yes No N/A - no sprays applied in last audit period

  • Yes
  • No
  • N/A - no sprays applied in last audit period

• Is there a farm map or paddock register (Record Sheet 3)?

  Yes

  No

• Where are veterinary drugs stored?

  Select lidded container fridge cupboard or drawer dairy office unsatisfactory storage

  • lidded container
  • fridge
  • cupboard or drawer
  • dairy office
  • unsatisfactory storage

• Are all stored drugs within use-by date?

  Select Yes No N/A no veterinary drugs stored

  • Yes
  • No
  • N/A no veterinary drugs stored

• How are cows undergoing treatment identified?

  Select paint markings on leg/udder leg straps/tail tape computer alerts N/A - no antibiotics used

  • paint markings on leg/udder
  • leg straps/tail tape
  • computer alerts
  • N/A - no antibiotics used

• Is a completed cow marking template (Record sheet 17) displayed at the dairy?

  Yes

  No

• How are permanent cow treatment records maintained?

  Select computer records/ phone app. Record Sheet 2 farm diary entries own system permanent records not kept

  • computer records/ phone app.
  • Record Sheet 2
  • farm diary entries
  • own system
  • permanent records not kept

• Who administers animal treatments?

  Select farmer trained employee N/A - no animal treatments used

  • farmer
  • trained employee
  • N/A - no animal treatments used

Records of treated cows

• Dates of use

  Yes

  No

• Name of drug

  Yes

  No

• Batch no./exp. date (unless on vet invoice)

  Yes

  No

• Cow ID

  Yes

  No

• Reason for treatment

  Yes

  No

• Rate of application

  Yes

  No

• WHP

  Yes

  No

• Administered by?

  Yes

  No

Records of Dry Cow Treatments

• In what form are permanent dry cow records kept?

  Select computer records diary records, wall charts, lists of cows N/A - DCT not used no permanent records kept of DCT

  • computer records
  • diary records, wall charts, lists of cows
  • N/A - DCT not used
  • no permanent records kept of DCT

• Do these records include name of DCT and pre- and post-calving WHP?

  Yes

  No

  N/A DCT not used

• Are there current cleaning procedures for plant and vat?

  Yes

  No

• Are cleaning products APVMA approved?

  Yes

  No

• Are chemicals correctly stored and labelled?

  Yes

  No

• Are current MSDS available for cleaning chemicals?

  Yes

  No

• How are cleaning chemicals dispensed?

  automatically dispensed

  measuring jug used

• Are automatic dispensing units regularly calibrated?

  Yes

  No

Hot water

• Capacity of hot water services for plant and vat.

• Are quarterly checks made AND RECORDED of temperature of hot water? (Record sheet 7)

  Yes

  No

  N/A

• What source of water is used for cleaning plant and vat?

  Select rainwater/town water bore water channel water dam water re-use water from effluent pond spring/stream/river water N/A - Teat spray is RTU

  • rainwater/town water
  • bore water
  • channel water
  • dam water
  • re-use water from effluent pond
  • spring/stream/river water
  • N/A - Teat spray is RTU

• What source of water is used for teat/udder washing (if needed)?

  Select rainwater/town water bore water channel water dam water re-use water from effluent pond spring/stream/river water N/A - Teat spray is RTU

  • rainwater/town water
  • bore water
  • channel water
  • dam water
  • re-use water from effluent pond
  • spring/stream/river water
  • N/A - Teat spray is RTU

• What source of water is used for making up teat spray?

  Select rainwater/town water bore water channel water dam water re-use water from effluent pond spring/stream/river water N/A - Teat spray is RTU

  • rainwater/town water
  • bore water
  • channel water
  • dam water
  • re-use water from effluent pond
  • spring/stream/river water
  • N/A - Teat spray is RTU

• What source of water is used for animal consumption?

  Select rainwater/town water bore water channel water dam water re-use water from effluent pond spring/stream/river water N/A - Teat spray is RTU

  • rainwater/town water
  • bore water
  • channel water
  • dam water
  • re-use water from effluent pond
  • spring/stream/river water
  • N/A - Teat spray is RTU

• If any of this water is treated, are records kept? (Record Sheet 8)

  Yes

  No

  N/A

• Is any reclaimed water used on farm?

  Yes

  No

• Are guidelines for use of Class A,B or C water (p.14 & 15 of Manual) being adhered to?

  Yes

  No

• Describe you effluent system

• How is effluent dispersed on farm?

  Select By travelling irrigator Solid excavated, dried and spread on paddocks or composted Liquids added to irrigation system Liquids added to channel for flood irrigation Spread on paddocks by slurry spreader Applied to nearby paddocks via hose Applied to nearby paddocks via sprinkler

  • By travelling irrigator
  • Solid excavated, dried and spread on paddocks or composted
  • Liquids added to irrigation system
  • Liquids added to channel for flood irrigation
  • Spread on paddocks by slurry spreader
  • Applied to nearby paddocks via hose
  • Applied to nearby paddocks via sprinkler

• How long are cows withheld from effluent-treated pasture?

• Are records kept of effluent application? (e.g Record sheet 13)

  Yes

  No

• Is effluent contained on site?

  Yes

  No

• Is there evidence of pond overflow or encrustment?

  Yes

  No

• Is effluent spread over at least 10% of farm to prevent nutrient overload?

  Yes

  No

• Is there evidence of effluent dispersal infrastructure?

  Select N/A - contractor used slurry spreader sighted pump visible at pond travelling irrigator sighted solids separation system sighted

  • N/A - contractor used
  • slurry spreader sighted
  • pump visible at pond
  • travelling irrigator sighted
  • solids separation system sighted

5.1 Premises

• General tidiness of dairy and surrounds

  Excellent

  Satisfactory

  Needs improvement

• Drainage of floors to prevent pooling of water, milk or chemicals

  Excellent

  Satisfactory

  Needs improvement

• If lights are installed above vat lids or hatches, are they covered or shatterproof?

  Yes

  No

  N/A

• Are swing-lid vats fully enclosed in a pest -proof milk room?

  Yes

  No

  N/A

5.2 Vats, Silos and Maintenance

• Do silo vats comply with requirements for roof protection/pest prevention as on p. 17 of Bulla Manual?

  Yes

  No

  N/A

• Is there evidence of six-monthly maintenance checks? ( e.g. Record Sheet 4)

  Yes

  No

• Is a milking machine test carried out annually?

  Yes

  No

• Are records kept of milk cooling at least twice a year? (Record Sheet 5)

  Yes

  No

• Where there are extended milking times or early milk collection, are there records showing compliance with the post-milking cooling graph on p. 18 of Bulla Manual?

  Yes

  No

  N/A

• Is evidence kept of comparison between vat readout, HHT and tanker docket? (Record sheet 5)

  Yes

  No

• Are records kept of annual calibration of hand-held thermometer, either by comparison with another HHT or by using ice/boiling water? (Record Sheet 9)

  Yes

  No

• Are records kept of rodent bait and fly pesticide applications? (Record sheet 11)

  Yes

  No

  N/A

6.1 Traceability

• Have any stock been purchased in the last audit period?

  Yes

  No

• Are vendor declarations for purchased stock kept?

  Yes

  No

• Are records kept of any cattle agisted off farm?

  Yes

  No

  N/A

6.2 Competency and Training

• Are training records available for all external staff employed for milking?

  Yes

  No

  N/A

6.3 Management of Non-conformances (Incident Reports)

• Are corrective action reports completed for non-conformances e.g. machinery breakdowns, antibiotics in milk, poor cleaning, slow milk chilling etc.? (Record Sheet 14)

  Yes

  No

  N/A

6.4 Milking Process

• Are cups only applied to clean and dry teats?

  Yes

  No

6.5 Tanker Access to Farm

• State of tanker access track to dairy.

  In good condition

  Needs attention

  In poor condition

6.6 Internal Audit

• Has an annual internal audit been carried out (Record sheet 15)

  Yes

  No

Summary

Critical Non-conformances

• Are there critical nonconformances?

  Yes

  No

• List of critical non-conformances:

Major Non-conformances

• Are there major non-conformances?

  Yes

  No

• List of major non-conformances:

Minor Non-conformances

• Are there minor non-conformances?

  Yes

  No

• List of minor non-conformances:

Advisories

• Are there any advisories?

  Yes

  No

• List of advisories:

Summary of Non-Conformances

• Criticals

• Majors

• Minors

• Advisories

• Result of Audit

  Compliant

  Non-Compliant

  N/A

• Signature of Auditee

  Sign

• Signature of Auditor

  Sign