AIMS Audit

• Area

  Select Facilities Management (Hard & Soft Services) EDF Energy Infrastructure Regeneration Urban Energy Places, Healthcare & Education

  • Facilities Management (Hard & Soft Services)
  • EDF
  • Energy Infrastructure
  • Regeneration
  • Urban Energy
  • Places, Healthcare & Education

• Site / Project Name

• Audit Date

  Date

• Prepared by

• Location
  Address

Section 1 - Management Arrangements

• Are the relevant SHEQ policies, insurance documents and H&S Law Poster displayed, in-date, communicated and understood within the contract?

  Yes

  No

  N/A

• Has the contract reviewed the UK BU and Division Health and Safety Objectives & Targets and determined those applicable to the contract?

  Yes

  No

  N/A

• Are the contract team setup and using Greenspace to identify compliance requirements and suitable control measures?

  Yes

  No

  N/A

• Have all recent SHEQ communications, such as but not limited to, Red Alerts, TBT's, Bulletins, SHEQ Stop Notices, NLAR etc been displayed and have they been cascaded to all relevant employees?

  Yes

  No

  N/A

• Is AIMS being used effectively to record and manage accidents, incidents, safety observations and near misses?

  Yes

  No

  N/A

• Is everyone on the contract / site / project aware of how to escalate significant incidents that occur on site?

  Yes

  No

  N/A

• Is there evidence that Leadership Site Visits (LSV) & Management Safety Visits (MSV) are being carried out on the contract / site / project?  Provide evidence of how observations are actioned.

  Yes

  No

  N/A

• Is lone working monitored and controlled?

  Yes

  No

  N/A

• Are there adequate first aiders on the contract that cover out of hours (if required)?

  Yes

  No

  N/A

• Are there adequate first aid boxes, eye wash stations in appropriate locations on site? Is there a process in place for carrying out periodic checks?

  Yes

  No

  N/A

Section 2 - Competence and Training

• Have all employees received a company health and Safety Induction? Are Induction records available for all new starters?

  Yes

  No

  N/A

• Has a contract / site / project Training Matrix been produced? Does this include the required H&S Training? Are copies of the training records available?

  Yes

  No

  N/A

Section 3 - Working Environments

• Are adequate welfare facilities provided for rest and food breaks and storage of personal items?

  Yes

  No

  N/A

• Is sufficient safety signage (including fire, PPE, Noise etc) adequately located around site?

  Yes

  No

  N/A

• Are relevant employees given advice on Occupational Health and are Risk Assessments available where required? Have Occupational Health Risks been identified, where required?

  Yes

  No

  N/A

Section 4 - Risk Management and Controls

• Are Risk Assessments in place for all tasks carried out by direct employees and are they documented and periodically reviewed?

  Yes

  No

  N/A

• Is a Permit to Work (PTW) system in place? (i.e. Confined Space, Hot Work, Permit to Break Ground, Limitation of Access/Authority to Proceed)

  Yes

  No

  N/A

• Have all DSE Users (Office/Site) completed a DSE self-assessment?  If applicable, have outstanding items been addressed?

  Yes

  No

  N/A

Section 5 - Contractor Management

• For all subcontractors working for ENGIE on contracts / sites / projects, been approved on Coupa and E-Vision to ensure all externally provided services meet our requirements?

  Yes

  No

  N/A

• Have Subcontractor Risk Assessments & Method Statements (RAMS) been received, reviewed and approved before commencement of works?

  Yes

  No

  N/A

• Is the work being adequately supervised by the subcontractor?

  Yes

  No

  N/A

• Is the work being adequately monitored by ENGIE?

  Yes

  No

  N/A

• Is there evidence of subcontractor competence to undertake the task? Have you seen copies of Skills Cards and are they current and applicable e.g. IPAF, Gas Safe, PASMA, CSCS etc

  Yes

  No

  N/A

Section 6 - Work Equipment / Tools

• Is there a register of all work equipment and tools used by ENGIE employees?

  Yes

  No

  N/A

• Is the work equipment inspected, maintained, adequately guarded and PAT tested?

  Yes

  No

  N/A

Section 7 - PPE / RPE

• Is there a register of all PPE/RPE issued to all staff?

  Yes

  No

  N/A

• Where RPE is in use for works that produce harmful dust/gas/vapours have Face Fit Test's been conducted and associated certificates provided?

  Yes

  No

  N/A

Section 8 - COSHH

• Is a COSHH Register in place and are risks being appropriately managed?

  Yes

  No

  N/A

• Are all hazardous substances stored safely on site, with appropriate signage displayed and is there adequate information and instruction available to employees?

  Yes

  No

  N/A

Section 9 - Fire Prevention & Control

• Are all potential sources of ignition, including waste and fuel, identified, stored and controlled adequately?

  Yes

  No

  N/A

• Does the contract and the ENGIE controlled areas have a suitable Fire Risk Assessment and where appropriate a Fire Plan in place? Has this been reviewed in line with specific Divisional requirements?

  Yes

  No

  N/A

• Are fire extinguishers suitable for the types of fire likely to be encountered and as identified in the site Fire Risk Assessment?

  Yes

  No

  N/A

• Is there suitable means of fire warning?

  Yes

  No

  N/A

• Is there suitable means of escape? Is it free from obstruction and appropriately sign posted?

  Yes

  No

  N/A

• Are fire points established and maintained?

  Yes

  No

  N/A

• Are fire drills carried out in line with the Fire Risk Assessment for ENGIE Offices or Sites?

  Yes

  No

  N/A

• Is there a Person Responsible for Fire Safety formally appointed and are there an adequate number of trained and formally appointed fire wardens/marshals on site (if applicable)?  

  Yes

  No

  N/A

• Where relevant, do emergency arrangements give consideration to other occupiers/users?

  Yes

  No

  N/A

• Is the site operating a Hot Works Permit System and are the controls detailed within the permit being complied with?

  Yes

  No

  N/A

Section 10 - Manual Handling

• Have all manual handling operations been identified and assessed taking into account the working environment and risks requiring control?

  Yes

  No

  N/A

• Has Manual Handling Training been provided where required?

  Yes

  No

  N/A

Section 11 - Work at Height

• Is all lifting equipment tagged, details recorded in a register and in date for Thorough Examination as per LOLER Regs? All chain blocks, lifting slings, shackles and other lifting equipment should have an individual number and be inspected regularly.

  Yes

  No

  N/A

• Is all access equipment inspected and tagged as required? This should cover mobile towers, MEWPs, steps and ladders with registers available where applicable.

  Yes

  No

  N/A

Section 12 - Asbestos Management

• Is there an up-to-date Asbestos Register for the site?

  Yes

  No

  N/A

• Have details of the Asbestos Management Survey or Refurbishment & Demolition Survey been communicated to all employees and contractors working on-site prior to setting to work?

  Yes

  No

  N/A

• Are licensable asbestos works being undertaken by a licensed company?

  Yes

  No

  N/A

• If the works are Licensable, has the HSE been notified using the ASB5 Notification form?

  Yes

  No

  N/A

• Are all relevant employees and where relevant, subcontractors, trained in asbestos awareness with a 12 month refresher completed, if applicable?

  Yes

  No

  N/A

Section 13 - Confined Spaces (Excluding UE)

• Is the Confined Spaces Safe System of work being implemented and are appropriate control measures in place?

  Yes

  No

  N/A

Section 14 - CDM

• Have all the appropriate CDM appointments been made e.g. Principal Designer, Principal Contractor?

  Yes

  No

  N/A

• Has a Construction Phase Plan been prepared and is it regularly reviewed?

  Yes

  No

  N/A

• Where ENIGIE is appointed as principal designer has the appropriate level of Pre Construction Information been produced and communicated to the Principal Contractor?

  Yes

  No

  N/A

Section 15 - COVID-19

• Are all required Covid-19 posters displayed on site or available?

  Yes

  No

  N/A

• Are colleagues wearing face masks when inside (masks are not required when seated)?

  Yes

  No

  N/A

• Has airflow to enclosed spaces been increased (where possible) through doors, windows or mechanical ventilation?

  Yes

  No

  N/A

• Have induction processes for workers, sub-contractors and essential visitors been updated to reflect the latest COVID-19 Guidance?

  Yes

  No

  N/A

• Is there suitable number of hand sanitiser or washing stations (and maintained) for the number of employees on site?

  Yes

  No

  N/A

• Has the project/site updated their COVID-19 risk assessment in line with the updated divisional risk assessment?

  Yes

  No

  N/A

• Have the Individual COVID-19 Risk Assessments for Clinically Extremely Vulnerable (CEV) colleagues been reviewed and updated?

  Yes

  No

  N/A

• Are line managers aware of the reporting process including reporting of subcontractor cases?

  Yes

  No

  N/A

• Are people wearing a face mask when sharing vehicles (applicable to work related vehicles only or where personal vehicles are used for work purposes)?

  Yes

  No

  N/A

• Are colleagues and visitors following social distancing as required in the site/project risk assessment?

  Yes

  No

  N/A

• Is regular cleaning in place for common touch points?

  Yes

  No

  N/A

• Has the occupancy of the site (including for events) been assessed and followed? (FPS & Regen ONLY)

  Yes

  No

  N/A

Section 1 - Aspects & Impacts

• Has the contract completed an Aspects & Impacts Register approved by the SHEQ Team within at least the last 12 months?

  Yes

  No

  N/A

Section 2 - Permits, Licences, Consents & Exemptions

• Are all required permits, consents and exemptions in place, documented and complied with?

  Yes

  No

  N/A

Section 3 - Resources

• Are suitable resources and personnel in place to deliver environmental requirements?

  Yes

  No

  N/A

Section 4 - Communication

• Has the contract defined a clear plan for communicating environmental topics?

  Yes

  No

  N/A

Section 5 - Waste Management

• Have all waste streams been identified and suitable carriers and treatment facilities selected and documentation checked?

  Yes

  No

  N/A

• Are all licences, permits and waste tickets (Waste Transfer Notes) available and correctly completed?

  Yes

  No

  N/A

• Is all waste stored and segregated with physical barriers and signed?

  Yes

  No

  N/A

Section 6 - Ecology & Biodiversity

• Has the potential for protected areas or species to be harmed or enhanced by a contract been assessed and a Biodiversity Action Plan implemented where identified?

  Yes

  No

  N/A

• Has the risk of invasive species been assessed and a Biodiversity Action Plan implemented where identified?

  Yes

  No

  N/A

Section 7 - Water Conservation

• Has the contract implemented measures to reduce its water consumption?

  Yes

  No

  N/A

Section 8 - Site Drainage

• Is the drainage system maintained and free from blockages with interceptors, as appropriate.?

  Yes

  No

  N/A

Section 9 - Chemical & Oil Storage

• Is all chemical and oil storage suitable and compliant?

  Yes

  No

  N/A

• Are spill kits available and appropriate with employees and subcontractors suitably trained in their use?

  Yes

  No

  N/A

Section 10 - Carbon & Energy

• Has the contract implemented measures to reduce its energy consumption and/ or generate renewable energy?

  Yes

  No

  N/A

Section 11 - F-Gas

• Does the contract have appropriate controls in place for management of F-Gas?

  Yes

  No

  N/A

Section 12 - Archaeology & Heritage

• Have listed buildings and areas of potential archaeological resources been surveyed and appropriate controls put in place?

  Yes

  No

  N/A

Section 13 - Objectives & Targets

• Has the contract reviewed the UK BU and Division Objectives & Targets and determined those applicable to the contract?

  Yes

  No

  N/A

Section 14 - Monitoring & Analysis

• Are all identified environmental objectives monitored and the data analysed for accuracy and progress against the targets?

  Yes

  No

  N/A

Section 15 - Reporting - CR Tracker

• Is progress against objectives and targets reported on AIMS using the RB Portal, Carbon and Waste apps as required?

  Yes

  No

  N/A

Section 16 - Compliance Checks

• Does the contract team have processes in place to check compliance with the Environmental Procedures and Local Operating Procedures, where applicable e.g. PPMs, inspection checklists, local audits

  Yes

  No

  N/A

Section 17 - Improvement

• Is there evidence that the contract has identified and implemented environmental improvements during the contract?

  Yes

  No

  N/A

Resources

• Has the contract determined the resources needed to ensure the contract meets service delivery to the customer, for example, the capabilities and / or constraints of internal resources?  Also, the resources needed from external providers? 

  Yes

  No

  N/A

Infrastructure

• Has the contract determined, provided and maintained the infrastructure required including but not limited to people, equipment, information technology?

  Yes

  No

  N/A

Work Environment

• Has the contract determined, provided and maintained the environment necessary to achieve service delivery?

  Yes

  No

  N/A

Competence

• Has the contract determined the necessary competence for all staff and subcontractors and ensured training is provided as required?

  Yes

  No

  N/A

• How do you monitor the completion of mandatory E-Learning Modules by your teams e.g. Ethics and Modern Slavery Awareness. What do you have in place to assure understanding and compliance with the requirements of these learning modules?

  Yes

  No

  N/A

Communication Plan

• Has the contract defined a Communication Plan for all internal and external communications?

  Yes

  No

  N/A

Operational Planning & Control

• Are all relevant Operational personnel able to access the Management System and locate all relevant documents?

  Yes

  No

  N/A

• Is there evidence that the relevant areas of the Management System have been implemented? If supporting processes have been developed, do they conform to the Corporate documentation to ensure compliance with minimum requirements?

  Yes

  No

  N/A

• Is the contract aware of the Document Control Procedure and are all Local Operating Procedures/Processes adequately controlled? Have all changes to Local Operating Procedures been carried out in a planned manner and recorded?

  Yes

  No

  N/A

Service Provision

• Has the contract determined the performance measurement requirements, including but not limited to, what needs to be monitored and measured, the methods for monitoring, measuring and analysing and the timescales?

  Yes

  No

  N/A

Service Change Request

• Is the contract following the Service Change Request process ensuring the relevant documented information is amended and the relevant staff are made aware of the changed requirements?

  Yes

  No

  N/A

Customer Satisfaction

• Does the contract monitor customer satisfaction using the AIMS thus ensuring their needs and expectations are being fulfilled?

  Yes

  No

  N/A

Internal Audit

• Has the Contract completed a Compliance Self-Assessment (CSA) for the current CSA period and are Red/Amber actions being managed through the Improvement Action Plan Sheet?

  Yes

  No

  N/A

• Is there evidence that ALL internal audits are being managed through the Audit Management System?

  Yes

  No

  N/A

General Improvement

• Does the contract determine and select opportunities for improvement and implement improvement actions to meet customer requirements and enhance customer satisfaction?

  Yes

  No

  N/A

Nonconformity & Corrective Action

• Have all non conformances, including complaints, been reviewed, analysed and actioned?  Have the causes of the non conformance  been determined?  Has a review been conducted to determine if similar non conformances exist?

  Yes

  No

  N/A

Business Continuity Plan

• Has the contract / Region completed the Business Continuity Plan? Is it available within the ENGIE Management System?

  Yes

  No

  N/A

BCP Testing

• Has the Business Continuity Plan been fully tested and the result documented?

  Yes

  No

  N/A

Section 1 - Noise

• Please tick if you need to record audit details on Noise

• Where required has a S61 consent been obtained and is there evidence of monitoring and compliance in accordance with it?

  Yes

  No

  N/A

• Has a Noise Assessment been carried out and, where noise is likely to exceed the Lower Exposure Action Level 80 dB (A), has this been identified?

  Yes

  No

  N/A

• Have hearing protection zones been established for areas where noise exceeds 85 dB(A)?

  Yes

  No

  N/A

Section 2 - Vibration

• Please tick if you need to record audit details on Vibration

• Have all employees and site operatives been made aware of the risks and control measures in place for Vibration?

  Yes

  No

  N/A

• Have tools with lower vibration been investigated?

  Yes

  No

  N/A

• Are tools marked up with Red and Green tabs identifying vibration details?

  Yes

  No

  N/A

• Is there evidence that vibration exposure times are monitored and recorded for individual exposures?

  Yes

  No

  N/A

Section 3 - Lifting Operations

• Please tick if you need to record audit details on Lifting Operations

• Are those involved with planning and executing the lift competent as specified by the Lifting Plan ?

  Yes

  No

  N/A

• Are competent slinger / signaller / banksman being used and is there an effective system of communication between the operator and the slinger / signaller / banksman?

  Yes

  No

  N/A

• Are operators of lifting equipment suitably trained, qualified and competent for the equipment they are using and is sufficient supervision in place?

  Yes

  No

  N/A

• Are all lifting operations reviewed by a competent person and is there a Lifting Plan available? Cranes /Forklifts / Gin Wheels / Hoist (Goods and Passengers). Is there evidence to confirm that all significant risks have been identified and control measures in place?

  Yes

  No

  N/A

• Is the lift area secure? e.g. no lifting over live work areas, pedestrian management or whilst zoning is taking place.

  Yes

  No

  N/A

• Are licenses required? e.g. oversailing work near railway lines, over public walkways, over schools, etc

  Yes

  No

  N/A

• Has the correct lifting equipment been selected and used? i.e. using a hoist rather than a gin wheel.

  Yes

  No

  N/A

• Are height restrictors fixed to cranes / excavators that limit the height to which the job will reach and the limit to which a machine can slew?

  Yes

  No

  N/A

• Are only contract lifts used on site?

  Yes

  No

  N/A

• Is the Safe Working Load (SWL) clearly indicated on all cranes and lifting appliances?

  Yes

  No

  N/A

• Are lifting operations adequately supervised and carried out in a safe manner?

  Yes

  No

  N/A

• Has a Lifting Operations AP been formally appointed?

  Yes

  No

  N/A

• Is there evidence that the Lifting Plan is signed off by the AP and any changes to the Plan signed off by AP?

  Yes

  No

  N/A

Section 4 - Scaffolding

• Please tick if you need to record audit details on Scaffolding

• Are brick guards fixed where required?

  Yes

  No

  N/A

• Is debris netting and/or monoflex in place where required, and fixed correctly?

  Yes

  No

  N/A

• Is there evidence that scaffolds are made safe at the end of each working day?

  Yes

  No

  N/A

• Has the competency of scaffolders been checked?

  Yes

  No

  N/A

• Are incomplete sections of scaffold or scaffold towers signed?

  Yes

  No

  N/A

• Have scaffolds been erected in accordance with TG20:13 or the design?

  Yes

  No

  N/A

• Have inspections been carried out as required?

  Yes

  No

  N/A

• Are all tubes, fittings and boards in a useable condition?

  Yes

  No

  N/A

• Is the Scaffold Handover Certificate available, are details correct and is scaffold being used in line with the Handover Certificate?

  Yes

  No

  N/A

• Are test results available for drilled in fixings?

  Yes

  No

  N/A

• Are all ladders fixed in position and of correct orientation?

  Yes

  No

  N/A

• Does all scaffolding design comply with the Temporary Works Procedure?

  Yes

  No

  N/A

Section 5 - Access Equipment

• Please tick if you need to record audit details on Access Equipment

• Has the most appropriate form of access equipment been chosen?

  Yes

  No

  N/A

• Have overhead obstructions been considered?

  Yes

  No

  N/A

• Are those erecting and/or responsible for mobile towers competent ENGIE or PASMA [Prefabricated Access Suppliers and Manufacturers Association] trained?

  Yes

  No

  N/A

• Are all podium steps and mobile towers tagged?

  Yes

  No

  N/A

• Have ladders been checked for defects before use ? Have ladders been inspected and tagged before use ?

  Yes

  No

  N/A

• Are incomplete mobile towers marked as incomplete?

  Yes

  No

  N/A

• Is the mobile tower or other equipment sat on a level and stable foundation?

  Yes

  No

  N/A

• Are mobile towers erected in accordance with manufacturer’s instructions and are guardrails, toe board in place, are wheels locked. Is bracing required?

  Yes

  No

  N/A

Section 6 - Powered Access Equipment

• Please tick if you need to record audit details on Powered Access Equipment

• Are there overhead services, obstructions? Has an Exclusion Zone been set up around the equipment?

  Yes

  No

  N/A

• Are the Operators of MEWPS clipped in, in accordance with the ENGIE Life Saving Rules and is there a Risk Assessment in place?

  Yes

  No

  N/A

• Are counterweights for cradles locked in place?

  Yes

  No

  N/A

• Is the equipment isolated and the keys removed when left unattended?

  Yes

  No

  N/A

• Is there an appropriate Emergency Plan in place?

  Yes

  No

  N/A

• Are those operating MEWPS, plant etc. competent – IPAF?

  Yes

  No

  N/A

• Is the equipment appropriate for the task?

  Yes

  No

  N/A

• Does the equipment have its SWL indicated?

  Yes

  No

  N/A

• Is there evidence that Pre-use Daily and Weekly Checks on MEWPS, cradles etc. are being carried out?

  Yes

  No

  N/A

Section 7 - Temporary Works

• Please tick if you need to record audit details on Temporary Works

• Have the relevant Temporary Works Standards been issued to subcontractors to enable ENGIE standards to be implemented ?

  Yes

  No

  N/A

• Have all temporary works been identified and recorded on the Temporary Works Register?

  Yes

  No

  N/A

• Have temporary works designs been approved by a competent person, e.g. Temporary Works Engineer?

  Yes

  No

  N/A

• Has the Temporary Works Permit to Use and Permit to Dismantle been completed ?

  Yes

  No

  N/A

• Have competent persons been formally appointed as the Temporary Works Co-ordinator and / or Temporary Works Supervisor (appropriate to risk the classification)?

  Yes

  No

  N/A

• Has the Temporary Works Coordinator received the appropriate Training? Is there evidence that the TWC is checking temporary works after construction/erection (prior to use/loading?)

  Yes

  No

  N/A

• Has the temporary works been modified/amended since erection without being rechecked?

  Yes

  No

  N/A

• Are the works in good order? E.g. Not showing signs of distress and/or excessive deflection.

  Yes

  No

  N/A

• Are appropriate designs and drawings available for all temporary works?

  Yes

  No

  N/A

• Is a design check certificate available?

  Yes

  No

  N/A

• Is there evidence of regular checks / inspections (including statutory) on the temporary works?

  Yes

  No

  N/A

Section 8 - Mobile Plant

• Please tick if you need to record audit details on Temporary Works

• Is plant being operated in a safe manner? i.e. suitable for load carried, the area segregated, hazard light on and banked if required by RA?

  Yes

  No

  N/A

• Are vehicle lights, reversing lights, a horn and other warning devices such as rotating beacons or reversing alarms fitted?

  Yes

  No

  N/A

• Is the plant fitted with Roll Over Protection System (ROPS) where necessary?

  Yes

  No

  N/A

• Are dangerous vehicle parts, such as power take–off, chain drives, exposed hot exhaust pipes appropriately guarded?

  Yes

  No

  N/A

• Are seat belts fitted and used correctly?

  Yes

  No

  N/A

• Are mirrors and or closed circuit TV (CCTV) systems fitted and fit for purpose?

  Yes

  No

  N/A

• Has security been considered and is the unauthorised use of plant prevented?

  Yes

  No

  N/A

• If used on the road is the vehicle registered etc.?

  Yes

  No

  N/A

• Is equipment that may be used for lifting thoroughly examined/tested and in date?

  Yes

  No

  N/A

• Does the operator hold a CPCS Card and is it of the correct type?

  Yes

  No

  N/A

• Is the plant in good order and suitable for the purpose for which it is provided or used?

  Yes

  No

  N/A

• Is any towing hitch in good order – correct pin?

  Yes

  No

  N/A

• Is the plant stable in use? Is there a safe way to get into and out of the cab and any other parts of the vehicle that need regular access?

  Yes

  No

  N/A

• Is equipment that may be used for lifting marked with a SWL?

  Yes

  No

  N/A

• Is there signage erected around the site notifying machine operators of speed restrictions, pedestrian crossover points etc.?

  Yes

  No

  N/A

• Are copies of the operator’s certificate maintained in the site file?

  Yes

  No

  N/A

• Are daily and weekly checks being carried out and recorded?

  Yes

  No

  N/A

Section 9 - Traffic Management

• Please tick if you need to record audit details on Traffic Management

• Are transport and pedestrian routes segregated / protected and signposted?

  Yes

  No

  N/A

• Are risks to the public and users of the premises adequately controlled?

  Yes

  No

  N/A

• Is there a Traffic Management Plan (written and drawn) in place and implemented with corresponding Risk Assessment and is it well displayed?

  Yes

  No

  N/A

• Is the need for vehicles to reverse either eliminated or managed?

  Yes

  No

  N/A

• Are deliveries planned to avoid congestion at site?

  Yes

  No

  N/A

• Are clearly identified and trained Vehicle Banksmen/Watch Person used for access / egress to site (where appropriate)?

  Yes

  No

  N/A

• Is there evidence of training / communications provided to community / schools to raise awareness of traffic Safety?

  Yes

  No

  N/A

• Are Internal / external roads maintained in a clean condition?

  Yes

  No

  N/A

Section 10 - Public Protection

• Please tick if you need to record audit details on Public Protection

• Are the public protected from falling objects?

  Yes

  No

  N/A

• Are excavations in public areas adequately guarded and signage in place?

  Yes

  No

  N/A

• Are emissions from processes adequately controlled (noise / dust / fumes)?

  Yes

  No

  N/A

• Is there evidence of suitable segregation of the public ?

  Yes

  No

  N/A

• CCS Signage clearly displayed and paperwork available? (Regen only)

  Yes

  No

  N/A

• If the site is over 6 weeks, has it been registered with the Considerate Constructors Scheme (CCS)? (Regen only)

  Yes

  No

  N/A

• Is temporary floor protection assessed, inspected and maintained?

  Yes

  No

  N/A

Section 11 - Excavations

• Please tick if you need to record audit details on Excavations

• Have areas been CAT scanned at 500mm (depth) intervals prior to works commencing and during works? Was the correct locating device used? Were alternative modes (scanning frequencies) used when detecting?

  Yes

  No

  N/A

• Where relevant, have Services Drawings been obtained are are they in date?

  Yes

  No

  N/A

• If other services have been exposed are they adequately protected and supported?

  Yes

  No

  N/A

• Are excavations properly supported?

  Yes

  No

  N/A

• Is the excavation guarded and does it have stop blocks ?

  Yes

  No

  N/A

• Is there a Permit to Break Ground and does the Permit Issuer have the correct knowledge and training to issue?

  Yes

  No

  N/A

• Is spoil stored at a safe distance from the sides of the excavation?

  Yes

  No

  N/A

• Has undermining of nearby structures been considered?

  Yes

  No

  N/A

• Can the ground work contractor(s) provide evidence of their training?

  Yes

  No

  N/A

• On completion of work has ENGIE passed on information on underground services found, or newly installed to the client

  Yes

  No

  N/A

• Were the correct type of hand tools used for digging e.g. double insulated?

  Yes

  No

  N/A

• Are the ground work operatives wearing the correct PPE (e.g. flame retardant overalls)?

  Yes

  No

  N/A

• Has a safe means of access/egress been provided for the excavation?

  Yes

  No

  N/A

• Is there an Emergency Procedure in place for the excavations?

  Yes

  No

  N/A

• Is the work correctly supervised?

  Yes

  No

  N/A

• Are records of inspections for the excavation available?

  Yes

  No

  N/A

Section 12 - Radiation

• Please tick if you need to record audit details on Excavations

• Is working with ionising radiation part of the contract works?

  Yes

  No

• Has a Radiological Protection Advisor been appointed (if so who?)

  Yes

  No

  N/A

• Does the site have sufficient Radiation Protection Supervisors?

  Yes

  No

  N/A

• What training has the RPS’s received?

  Yes

  No

  N/A

• Are there any classified workers? If so do we have sight of their pass books and have they had a recent  radiological medical?

  Yes

  No

  N/A

• Is dosimetry information is being reviewed.

  Yes

  No

  N/A

• Ensure that ENGIE radiation management file and procedures are up to date

  Yes

  No

  N/A

• Are records of dose contamination events being kept and communicated to RPA?

  Yes

  No

  N/A

• Are Non-ionising radiation sources present on site? (those items producing EMF?)

  Yes

  No

• Are these controls in place to limit exposure?

  Yes

  No

  N/A

• Are susceptible workers known and controls in place to limit their exposure? (those with pacemakers etc)

  Yes

  No

  N/A

Section 13 - Lead

• Please tick if you need to record audit details on Lead

• Is there work expected with lead coatings (regular removal etc)?

  Yes

  No

• Is there a process in place of establishing the lead content?

  Yes

  No

  N/A

• Is a log kept?

  Yes

  No

  N/A

• Are workers well briefed?

  Yes

  No

  N/A

• Are they trained in safe removal techniques?

  Yes

  No

  N/A

• Are they subject to occupational health monitoring to ensure controls are working?

  Yes

  No

  N/A

Section 14 - Gas Safety (Regen Only)

• Please tick if you need to record audit details on Gas Safety

• Is the information relating to the Gas Safe Registration for ENGIE and gas subcontractors available on site in line with ENGIE Gas Procedure?

  Yes

  No

  N/A

• Is there evidence that Gas Work is only allocated to Gas Operatives holding the relevant Gas Certificate of Competence for the work they are being asked to undertake?

  Yes

  No

  N/A

• Does the site operate a Quality Assessment Inspection of the gas work carried out in line with ENGIE Gas Standard?

  Yes

  No

  N/A

• Is the site supported by a Gas Compliance Manager / Person?

  Yes

  No

  N/A

• Does the Site have Risk Assessment / Method Statements for all work that may impact the safety of gas appliance / installation / flue systems?

  Yes

  No

  N/A

• Have all the Site Team been trained on ENGIE Gas Standards?

  Yes

  No

  N/A

• Is a Gas Flue Permit System being operated for work where a safe system of working needs to be adopted and is the system correctly implemented?

  Yes

  No

  N/A

• Is there evidence that electronic equipment used for carrying out gas testing is maintained and calibrated, where applicable, in line with Manufacturers Instructions?

  Yes

  No

  N/A

Section 15 - Electrical Safety (Regen Only)

• Please tick if you need to record audit details on Electrical Safety

• Is the information relating to Electrical Self Competent Person Scheme Registration for ENGIE and electrical subcontractors available on site in line with ENGIE Electrical Procedure?

  Yes

  No

  N/A

• Is there evidence that electrical work is only allocated to electrical operatives holding the relevant Electrical Registration / Qualification / ECS Card for the work they are being asked to undertake?

  Yes

  No

  N/A

• Does the site operate a Quality Assessment Inspection of the electrical work carried out in line with ENGIE Electrical Standard?

  Yes

  No

  N/A

• Is the Site supported by an Electrical Compliance Manager / Electrical Qualified Supervisor?

  Yes

  No

  N/A

• Does the Site have Risk Assessment/Method Statements for all work that may impact the safety of electrical appliance / installations?

  Yes

  No

  N/A

• Is there evidence that electronic equipment used for carrying out electrical testing is maintained and calibrated, where applicable, in line with Manufacturers Instructions?

  Yes

  No

  N/A

Section 16 - COSHH (Regen Only)

• Please tick if you need to record audit details on COSHH

• Have all substances which may be hazardous to health been identified, assessed and use controlled?

  Yes

  No

  N/A

• Are control measures identified in COSHH Assessment being operated?

  Yes

  No

  N/A

• Is a COSHH Register in place and current?

  Yes

  No

  N/A

• Are copies of the Material Safety Data Sheets being kept in the file alongside the COSHH Assessment?

  Yes

  No

  N/A

• Has COSHH information been briefed to those affected?

  Yes

  No

  N/A

Section 17 - Manual Handling (Regen Only)

• Please tick if you need to record audit details on Manual Handling

• Have the Manual Handling Assessments and control measures been briefed out?

  Yes

  No

  N/A

• Are high risk manual handling operations adequately managed?

  Yes

  No

  N/A

Section 18 - Asbestos Management (Regen Only)

• Please tick if you need to record audit details on Asbestos Management

• If, asbestos is present, is there an up-to-date Asbestos Register for the site? New build Soils- Has the PRA (preliminary risk assessment) been completed prior to works starting completing fully scope and number of samples required for the site?

  Yes

  No

  N/A

• Is ENGIE clear regarding its responsibilities with respect to asbestos management including, the requirement to effectively communicate with employees, to conduct 'asbestos' work using licenced companies if appropriate, and to report findings of ACM's or suspected ACM's.

  Yes

  No

  N/A

• Are works in progress covered by a Risk Assessment and/or Plan of Work and is the work correctly described and categorised?

  Yes

  No

  N/A

• Is the potential for accidental release of asbestos fibres identified and controlled?

  Yes

  No

  N/A

• Is non-licensable 'minor' work being undertaken by competent and trained personnel?

  Yes

  No

  N/A

• Is there evidence that Face Fit Testing has been carried out by ENGIE Employees and subcontractors for the RPE being used with asbestos?

  Yes

  No

  N/A